ERASMUS + Care to Work project (2014) Abused no More project (2015) KA2 – Strategic Partnerships - Youth Care to Work project (2014) Abused no More project (2015) 9th November 2016 EU Visit Dr. Theo Gavrielides, IARS Founder & Director

IARS International Institute: Our Story In 2001, we were informally set up by young volunteers as an international youth-led network on youth matters. Since then we have expanded our remit and we are now recognised as one of the world's leading user-led Institutes with a mission  "To give everyone a chance to forge a safer, fairer and more inclusive society."  We are focused on empowering the most marginalised communities through direct service delivery, while enabling organisations to achieve, measure and improve their social impact. Followed by Activity 1 and Activity 2

ERASMUS + & IARS INTERNATIONAL INSTITUTE ERASMUS + enables us to achieve our strategic aims: Empower and enable young people, particularly those with fewer opportunities, to influence, shape and inform policy and practices that affect them, the media and other stakeholders in the youth field at a European level. Provide youth-led policy development, research and voice to the youth-led sector and young people at local, national and European levels. Work with governments and statutory bodies (nationally & European) to ensure that youth issues and the views of the youth-led sector are heard and disseminated. Pilot new ideas in order to demonstrate new models, opportunities and emerging good practice for the benefit of young people and the youth-led sector

ERASMUS + & IARS INTERNATIONAL INSTITUTE ERASMUS + enables us to achieve our strategic aims: Act as a European network that enables young people and the youth-led sector to communicate with each other, work together and share best practice with the ultimate goal of encouraging debates on youth policies affecting local, national and European matters and practices. It also enables us to: Work together with others in order to improve provision for learners and share innovative practices within and beyond the partner organisations. Share, develop and transfer innovative practices in education, training and youth provision among our partners.

User-led and Rights Based Approach All our projects promote user-led and rights based approaches A human rights based approach means that individuals and communities should know their rights. It also means that they should be fully supported to participate in the development of policy and practices which affect their lives and to claim rights where necessary. Through our independent Youth Advisory Board, we directly involve users in the development, delivery and evaluation of our projects. Through their active engagement and involvement not only they learn their rights but also shape, influence and inform policies and practices that affect them directly.

Managing and Working with Partners Develop Partnership Agreements that set out expectations, communication and reporting methods Ensure that partners are clear in terms of their technical, financial reporting, risk management etc. Convey information effectively and communicating in clear and transparent manner (e.g using mailing lists) Communicate in clear and transparent way partners requests, questions to the National Agency Establish a project’s steering committee and plan regular (once a month) e-meetings

Managing and Working with Partners Meet with partners periodically (transnational meetings) for team building and to discuss work plans, project’s milestones and risks Prepare detailed agendas, detailed minutes and action points to ensure that all key issues are covered and followed up Address any issues or concerns at early stages to prevent risks (dissatisfaction, escalation) Encourage sharing, learning and best practice development

Overall Project Management Effective Planning Overall understanding of the project, objectives and methodology including targets, outputs, deliverables etc. Understanding of rules, procedures set out by funders Project Plan development (activities, targets, outputs, responsibilities, deadlines)

Overall Project Management Monitoring - Evaluation (internal & partners) Ensure systems in place for monitoring progress of the project activities Check-points Weekly Reflection on actions, activities & learning Keep project log Supervisions Monthly e-meetings with partners / committee Quality Control Evaluation

Overall Project Management Project’s Visibility for recruitment purposes and sharing knowledge and learning Develop a Communications Strategy Identify Target audiences Identify Channels including networks Develop tools (newsletters, flyers etc) – EU Visibility Guidelines Promote success stories Social media strategies Communications Strategy Monitoring and Evaluations (KPIs’, outcomes etc.)

In-built evaluation Theory of Change: Our building blocks

In-built evaluation Evaluation of specific outputs (e.g. events, seminars) through evaluation forms (hard copy and online) External evaluation conducted by an independent expert looking at methodology, outputs, activities, results and outcomes. Internal evaluations by: Looking at hard indicators (e.g. number of national reports produced, number of beneficiaries, downloads, website visits) Conducting an online survey with the project’s beneficiaries Collecting information from partners about administrative and financial management Peer review of all national reports and final publication.

In-built evaluation Standing independent Academic & Editorial Board: This exists to act as a sounding peer review board for IARS' publications and research projects (26 international experts) http://www.iars.org.uk/content/EditorialBoard Standing independent Youth Advisory Group: This consists of a diverse group of young people and it exists to scrutinise the organisation’s projects, activities, policies and engagements methods so that they are aligned with all its users’ needs, realities and wishes. Standing Women’s’ Advisory Group: This consists of a diverse group of women most of whom are from migrant, refugee and asylum seeking backgrounds. The Group exists to scrutinise projects that are coordinated by IARS and have an impact on gender issues. It also looks at the management of these projects and gives feedback in terms of user policies such as volunteer and expenses policies.  

Risk Register: Transnational Project Meetings (check points) Risk Management Risk Register: Transnational Project Meetings (check points)

Thank You! The IARS International Institute 14 Dock Offices Surrey Quays Road London SE16 2XU United Kingdom www.iars.org.uk contact@iars.org.uk Tel. (0044) 207 064 4380 Followed by Activity 1 and Activity 2