Welcome Project Management Principles on public display: Running a Municipality the PM WAY!

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Presentation transcript:

Welcome Project Management Principles on public display: Running a Municipality the PM WAY!

Do any of YOU have….? Too little budget, too much scope? Daily operations as well? Communication needs/problems? Human resources issues? Risks that you deal with? Interesting (or none) Change management? Scope creep? A program of projects to manage?

So does the City of Harrisburg… and ALL cities, for that matter!

Integration Program Management Plan = South Dakota Codified Laws Integrated Change Control Vision for the city Master of Integration (ie Program Manager): City Administrator Andrew Pietrus

Scope Streets, Sewer, Water…. (boring!) What else?

Time Overall Comprehensive plan Capital Improvement Plan (CIP) Individual Project Timelines - weather - residents - contractors

Cost Annual Budget 1.75 million 1.1 million property taxes 650,000 sales/other taxes Debt Capacity 5% of total Assessment Balance what we have: 11 Million With what we’ve obligated: 5.5 Million With what projects we need: 16 million

Quality Quality of….. Drinking Water Sewage capacity and odors Roads (Snow Removal!) LIFE!

Human Resources We have the same issues you do! Team building Team recognition Training

Communication Challenge for us “We’ll wait until they ask…” Communication Plan: Immediate: Nextel, TV/Radio, Facebook, Website Intermediate: Facebook, City Website Non Urgent: City Website, Quarterly Newsletter Axillary: Mayor’s Facebook Page, Tiger Tuesday Folders

Stakeholder Management Setting the expectations Growth, amenities Managing Expectations Transparency (to the residents) Regulations (zoning) Team of people (Council) Responsible Service vs management

Risk Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Monitor and Control Risks Oops…. OUT OF WATER! No more Sewage Capacity = no more building! Highway 115 (Minnesota Ave) traffic!

Procurement Bid Laws that we must adhere to: Under $24,999 can be open source Over $25,000 must be bid RFP’s Bidding Award of Contract Close out Procurement/Contract

Thank you! You’ve all learned a little more about how a city utilizes (hopefully) the nine knowledge areas of PMBOK and Program Management

Contact Information Mayor Julie Burke-Bowen (605) City of Harrisburg 301 S. Prairie; PO Box 26 Harrisburg SD 57032