Presented by: Bill Hansen, PMP Absence Management Integration

Agenda What is Absence Management? Nomenclature Absence Management with Time and Labor to Payroll for North America o Configuration Overview o Process Overview Absence Management Directly to Payroll for North America o Configuration Overview o Process Overview Absence Management Directly to Payroll Interface o Configuration Overview o Process Overview Absence Management with a Time Collection Device System Questions?

What is Absence Management? Absence Management is a rules-based PeopleSoft HCM Enterprise application which allows an organization to control the reporting, planning, approving, and processing of absence data. Absence Management allows organizations to create “elements” for eligibility, accruals and calculations without a strong knowledge of SQL. Absence Management utilizes Manager Self-Service and Employee Self-Service functionality to enter, approve and track absence data. Absence Management is delivered with integration to PeopleSoft Enterprise Time and Labor, Payroll for North America, Global Payroll, and Payroll Interface.

Nomenclature Absence Event – Time a Payee is absent from work o Example: Five days away from work Absence Take – Reason for the Absence Event o Example: Vacation Daily Data – All hours and Absence Takes reported for a single day o Example: Eight hours of Jury Duty on Monday Positive Input – Units of paid and unpaid time o Example: Eight hours of Jury Duty on Monday and Tuesday Entitlement – Amount of paid leave time that a Payee is eligible to take o Example: Four days of funeral leave for a family member Payee – Person whose time is tracked in Absence Management o Example: Employees or Contingent Workers Units – Amount of time taken o Example: One hour

Nomenclature (continued) Areas of Possible Confusion: o Absence Management utilizes Pay Groups that are mapped to Payroll Paygroups, but they are not the same o Absence Management utilizes Earnings that may be mapped to a Time Reporting Code (Time and Labor) or an Earnings Code (Payroll for North America or Payroll Interface)

Absence Management with Time and Labor to Payroll for North America

Data Flow Overview

Configuration

Job Data

Time and Labor Enrollment

Earnings Code

Absence Earnings

Time Reporting Code

Map Absence Management Pay Groups to Payroll Paygroups

Shared Components Holiday Schedules o Absence Management o Administer Workforce o Payroll for North America o Time and Labor Employee Schedules o Absence Management o Time and Labor

Process Flow Overview

Absence Request via Manager Self-Service

Manager Self-Service

Request Absence (continued)

Process Absence

Calculate Absence

Load Absence Data

Run Time Administration

Load Time and Labor Data

Absence Management Directly to Payroll for North America

Process Flow – Overview

Configuration

Previously Discussed Configuration Job data Earnings Code Mapping of Absence Management Pay Groups to Payroll for North America Pay Groups

Map Earnings to Earnings Code

Previously Discussed Absence Request Calculate Absence Data Load Absence Data

Absence Management Directly to Payroll Interface

Process Flow – Overview

Configuration

Previously Discussed Configuration Job Data

Map Earnings to Earnings Codes

Map Pay Groups to Paygroups

Previously Discussed Processes Absence Request Calculate Absence Data

Load Absence Data

Absence Management with a Time Collection Device System

Process Flow – Overview

Considerations for Integration with a Time Collection Device (TCD) System Two files must be sent from the Time Clock System. o There are no delivered interfaces between Absence Management and TCD systems. If the TCD system was implemented first, then all leave accrual rules must be removed from the TDC system and all processes tested. The timings must be considered: o When will entitlements/takes be calculated? o When will Time Administration be run? o When does the first pay calc need to be run?

Questions?