In this lesson you will learn how to use character formatting to create professional looking documents. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word Microsoft Word 2013 Lesson 3

Software Orientation As you learn to format text, it is important to become familiar with the Font group of commands. The Font group, shown below, is displayed in the Home tab of the Ribbon. The Font group contains commands for changing the appearance of text. Characters can have a specific font, font size, text color, text highlight, and shadow/glow. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20132

Change Fonts and Font Sizes In the Font group of the Home tab, click the Font drop-down arrow to display the Font menu. The menu appears, as shown at right. Formatting characters Makes your text more Noticeable and this is important Because you want your doc To be readable. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20133

Change Fonts and Font Sizes live preview of what it would look like in that font. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20134

Change Fonts and Font Sizes Mini toolbar – can also use this Toolbar to change fonts. When you continue to change the font, you see a listing of recently used fonts. The default font for Word 2013 is Calibri and the point size is 11. One point = 1/72 of an inch. First step to making the change is to select The text you want to modify. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20135

Change Fonts and Font Sizes Using the Increase Font Size on the Home Tab in the font group is one way to increase the font size. You can also use the mini tool bar, short cut menu (right clicking) or use the command CTRL + Shift + > or < keys. Monospaced fonts = proportional space. Example is Courier New where each letter is evenly spaced. Proportional font = horizontal spacing varies. Example is Times New Roman Sans Serif fonts = font that does not have a small line extensions on its characters. Calibri is an example. Serif fonts = font that has small line extensions on its characters. Times New Roman is an example. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20136

Apply Character Attributes In the Font command group, click the Bold button. Notice that the Bold button in the Font group is now selected. Short cut is CTRL + B Italic button The Italics button makes your text appear slanted up and the the right. Short cut is CTRL + I Underline button in the Font group underlines text. Short cut is CTRL + U. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20137

Underline Options: Underline Effect is just one of the effects that has the drop- down arrow beside the GUI. This drop-down arrow is used to open a menu of additional underlining choices. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20138

Step by Step: Apply Character Attributes In the Font group, click the dialog box launcher. The Font dialog box appears providing you with lots of options. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word 20139

Apply Character Attributes In the Effects section, click the All Caps check box to insert a check mark. Strike through places a horizontal line at the mid point of the letters. Double strike through places a double horizontal line at the mid point of the letters. Font color menu…if you click the drop-down arrow on the Font Color menu, a menu of colors appears. The default color is Automatic = black. There are Theme color options and standard color options. Theme Colors are unique and are given combination names like Aqua, Accent 5, Darker 50. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Text Effects… Text Effects can be found in 2 places. The Home Tab and Shortcut Menu. These effects add a distinctive appearance to selected text such as: 1. Outline 2. Shadow 3. Glow 4. Reflection You can access the command to display additional options by clicking on the icon or Expand button. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Text Effects continued: You can right-click to access the shortcut menu, and then select Font. Click the Text Effects button to open the Format Text Effects dialog box Notice that you have two options to select: 1.Text Fill 2.Text Outline You can access the command to display additional options by clicking on the icon or Expand button © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Change Case Select the text you want to change and in the Font group, click the Change Case button. A menu of case options appears, as shown below. UPPERCASE. All letters are capitalized. lowercase. All letters are in lowercase © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Highlight Text © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Highlight Text Click the drop-down arrow beside the Text Highlight Color button. A menu of colors appears, as shown below. If you cannot see the text, you might need to change the Font Color to a lighter color when you have a dark background color. Click the Text Highlight Color button again. To remove the highlight color, select No Color. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Use the Format Painter On the Home tab, in the Clipboard group, click the Format Painter button once; Format Painter copies the formatting from your selected text, and the pointer changes to a paintbrush icon when you point to text. press Esc or click on the format painter icon again to cancel the painter option Single clicking the icon will allow you to use once and double clicking the icon will allow you to use the format painter multiple times. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Apply a Style Styles are located on the Home Tab in the Styles Group. Headings are typically used to call attention to headings or subheadings. If it has the Paragraph symbol Beside it, it is typically Used on Paragraphs. If it Has an a beside it, it Means it is used as A character style © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Modify Styles You can modify styles by clicking Modify. The Modify Style dialog box appears, as shown below. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

WordArt Located on the Insert tab in the Text group Word Art is a feature that creates Decorative effects with text. You can add: shadow, reflection, Glow, soft edges, bevel or 3D rotation Click the WordArt button to display the menu as shown at right. When you insert a WordArt object, a contextual tab appears above the Ribbon called Drawing Tools Format. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Use the Clear Formatting Button In the Font group, Clear Formatting and the formatting is removed and the text returns to the default font, Calibri. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Formatting Existing Documents in Other File Formats: Word 2013 can edit, format and save a PDF document. You can also open, edit and save documents that were saved in another type of file format such as: 1.RTF 2.TXT © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word

Import a PDF File and Apply Formatting A prompt appears stating, “Word will now convert your PDF to an editable document.” (see below). Click OK. By opening the PDF document, you have imported the document into Word. The Ribbon, is now active and you can begin applying formatting to the document. To close the window, point to the upper-left corner, and the document you are editing appears as a thumbnail. Click to return to the Word screen. © 2014, John Wiley & Sons, Inc.Microsoft Official Academic Course, Microsoft Word