Enterprise Financial System (EFS) Project Update Grants Management User Network October 13,

2 Objectives: Status Proposed policy changes Next steps for project Q & A EFS Project Update

3 The Latest Analyze Phase completed Involved 100+ subject matter experts, teams & business process owners Completed 50 conference room pilots Reviewed 170 business processes Determined the “fits” between requirements and PeopleSoft Determined the “gaps” Determined “to-be” business processes for each module

4 Fits & Gaps Summary Remember guiding principle is to install PeopleSoft as “vanilla” as possible For all modules: Total requirements = 3,472 Total “fits” = 2,843 Total “gaps” = 629 Requirements met = 82 percent

5 Phasing the Gaps BPO’s, EFS Teams & Management joint effort Currently underway Critical for July 1, 2008 Can wait until after go live Commitment for a Phase 2

6 Grants, Projects & Contracts Primarily used by SPA & SFR, departments will use the data entered into GPC Integration of sponsored data into one system

7 Policy & Procedure Recommendations Examples: Facilities & Administrative processing At what level we budget Commitment Control Cost Share tracking

8 Accounts Receivable & Billing Integrated services model Larger impact on non-sponsored Current structure for sponsored Formalization of SFR procedures into policies

9 Policy & Procedure Recommendations Examples: University wide policies for credit & collections Central “lock box” Depositing of Program Income Automate Print & Mail Bills

Accounts Payable & Expenses Purchasing & eProcurement Budgets Accounts Receivable & Billing General Ledger/Chart of Accounts Asset Management Treasury & Endowments Grants, Projects & Contracts Integrated Financial System

11 Next Steps Functional design Technical design Build Test & User Acceptance Test On track for July 2008 “go-live”

12 Resources Web site: Team leads Subject matter experts Meetings like this!

13 What are Your Questions?

14 Thanks everyone! Have a great fall!