Chapter 11 Enhancing an Online Form and Using Macros Microsoft Word 2013

Unprotect a document Specify macro settings Convert a table to text Insert and edit a field Create a character style Apply and modify fill effects Change a shape Enhancing an Online Form and Using Macros2 Objectives

Remove a background from a graphic Apply an artistic effect to a graphic Insert and format a text box Group objects Record and execute a macro Customize the Quick Access Toolbar Edit a macro’s VBA code Enhancing an Online Form and Using Macros3 Objectives

Enhancing an Online Form and Using Macros4 Project – Online Form Revised

Save a document as a macro-enabled template Modify the text and form content controls Enhance the form’s visual appeal Create macros to automate tasks in the form Enhancing an Online Form and Using Macros5 Roadmap

Open the desired template Open the Backstage view, tap or click the Save As tab to display the Save As gallery, navigate to the desired save location, and display the Save As dialog box Type the desired file name in the File name text box to change the file name Tap or click the ‘Save as type’ arrow to display the list of available file types and then tap or click ‘Word Macro-Enabled Template’ in the list to change the file type Tap or click the Save button to save the file using the entered file name as a macro-enabled template Enhancing an Online Form and Using Macros6 Saving a Macro-Enabled Template

Enhancing an Online Form and Using Macros7 Saving a Macro-Enabled Template

Tap or click the Restrict Editing button (DEVELOPER tab | Protect group) to display the Restrict Editing task pane Tap or click the Stop Protection button in the Restrict Editing task pane to unprotect the form Tap or click the Close button in the Restrict Editing task pane to close the task pane Enhancing an Online Form and Using Macros8 Unprotecting a Document

Enhancing an Online Form and Using Macros9 Unprotecting a Document

Tap or click the Macro Security button (DEVELOPER tab | Code group) to display the Trust Center dialog box Make the desired changes to the macro settings Tap or click the OK button to close the dialog box Enhancing an Online Form and Using Macros10 Specifying Macro Settings in Word

Enhancing an Online Form and Using Macros11 Specifying Macro Settings in Word

Position the insertion point somewhere in the table Tap or click the ‘Convert to Text’ button (TABLE TOOLS LAYOUT tab | Data group) to display the Convert Table To Text dialog box Tap or click Paragraph marks, which will place a paragraph mark at the location of each new column in the table Tap or click the OK button to convert the table to text, separating each column with the specified character Tap or click anywhere to remove the selection from the text Enhancing an Online Form and Using Macros12 Converting a Table to Text

Enhancing an Online Form and Using Macros13 Converting a Table to Text

With the insertion point positioned at the location for the date and time, tap or click the ‘Explore Quick Parts’ button (INSERT tab | Text group) to display the Explore Quick Parts menu Tap or click Field on the Quick Parts menu to display the Field dialog box Scroll through the Field names list, and then tap or click Date Tap or click the desired date format in the Date formats list Tap or click the OK button to insert the current date and time at the location of the insertion point Enhancing an Online Form and Using Macros14 Inserting a Date Field

Enhancing an Online Form and Using Macros15 Inserting a Date Field

Press and hold or right-click the field to display a shortcut menu Tap or click Edit Field on the shortcut menu to display the Field dialog box Make the desired changes in the Field dialog box Tap or click the OK button to insert the edited field at the location of the insertion point Enhancing an Online Form and Using Macros16 Editing a Field

Enhancing an Online Form and Using Macros17 Editing a Field

Position the insertion point in the text containing the style you wish to modify Tap or click the Styles Dialog Box Launcher (HOME tab | Styles group) to display the Styles task pane Tap or click the style to modify in the Styles task pane, and then tap or click the style’s arrow to display the menu Tap or click Modify on the menu to display the Modify Style dialog box Make the desired style changes Tap or click the OK button to close the dialog box. Close the Styles task pane Enhancing an Online Form and Using Macros18 Modifying a Style Using the Styles Task Pane

Enhancing an Online Form and Using Macros19 Modifying a Style Using the Styles Task Pane

Tap or click the Styles Dialog Box Launcher (HOME tab | Styles group) to display the Styles task pane Tap or click the Manage Styles button in the Styles task pane to display the Manage Styles dialog box Tap or click the New Style button to display the Create New Style from Formatting dialog box Type the desired style name in the Name text box Tap or click the Style type arrow and then tap or click Character so that the new style does not contain any paragraph formats Make the desired changes to the style Tap or click the OK button in each open dialog box to create the new character style Enhancing an Online Form and Using Macros20 Creating a Character Style

Enhancing an Online Form and Using Macros21 Creating a Character Style

Tap or click the Page Color button (DESIGN tab | Page Background group) to display the Page Color gallery Tap or click Fill Effects in the Page Color gallery to display the Fill Effects dialog box Tap or click the Texture tab to display the Texture sheet Tap or click the desired texture in the Texture gallery to select the texture Tap or click the OK button to apply the selected texture as the page color in the document Enhancing an Online Form and Using Macros22 Using a Fill Effect for the Page Color

Enhancing an Online Form and Using Macros23 Using a Fill Effect for the Page Color

Tap or click the shape to change Tap or click the Edit Shape button (DRAWING TOOLS FORMAT tab | Insert Shapes group) to display the Edit Shape menu Tap or point to Change Shape on the Edit Shape menu to display the Change Shape gallery Tap or click the desired shape in the Change Shape gallery to change the selected shape Enhancing an Online Form and Using Macros24 Changing a Shape

Enhancing an Online Form and Using Macros25 Changing a Shape

With the shape selected, tap or click the Shape Effects button (DRAWING TOOLS FORMAT tab | Shape Styles group) again to display the Shape Effects menu Tap or point to Shadow in the Shape Effects menu to display the Shadow gallery Tap or click the desired shadow to apply the selected shadow to the selected shape Tap or click the Shape Effects button (DRAWING TOOLS FORMAT tab | Shape Styles group) again to display the Shape Effects menu Enhancing an Online Form and Using Macros26 Applying a Shadow Shape Effect

Tap or point to Shadow in the Shape Effects menu to display the Shadow gallery Tap or click Shadow Options in the Shadow gallery to display the Format Shape task pane Make the desired changes to the shape in the Format Shape task pane Tap or click the Close button to close the task pane Enhancing an Online Form and Using Macros27 Applying a Shadow Shape Effect

Enhancing an Online Form and Using Macros28 Applying a Shadow Shape Effect

Enhancing an Online Form and Using Macros29 Applying a Shadow Shape Effect

With the shape selected, tap or click the Shape Fill arrow (DRAWING TOOLS FORMAT tab | Shape Styles group) to display the Shape Fill gallery Tap or click Picture in the Shape Fill gallery to display the Insert Picture dialog box Locate and then tap or click the desired picture to select the file Tap or click the Insert button to fill the shape with the picture Enhancing an Online Form and Using Macros30 Filling a Shape with a Picture

Enhancing an Online Form and Using Macros31 Filling a Shape with a Picture

With the image selected, tap or click the Remove Background button (PICTURE TOOLS FORMAT tab | Adjust group) to display the BACKGROUND REMOVAL tab and show the proposed area to be deleted in purple Drag the proposed marking lines to the desired location Tap or click the ‘Close Background Removal and Keep Changes’ button (BACKGROUND REMOVAL tab | Close group) to remove the area shaded purple and close the BACKGROUND REMOVAL tab Enhancing an Online Form and Using Macros32 Removing a Background

Enhancing an Online Form and Using Macros33 Removing a Background

With the picture selected, tap or click the Artistic Effects button (PICTURE TOOLS FORMAT tab | Adjust group) to display the Artistic Effects gallery Tap or click the desired effect in the Artistic Effects gallery to apply the selected effect to the selected picture Enhancing an Online Form and Using Macros34 Applying an Artistic Effect

Enhancing an Online Form and Using Macros35 Applying an Artistic Effect

Tap or click the ‘Choose a Text Box’ button (INSERT tab | Text group) to display the Choose a Text Box gallery Tap or click ‘Draw Text Box’ in the Text Box gallery, which removes the gallery and changes the pointer (if you are using a mouse) to the shape of a crosshair If you are using a mouse, drag the mouse in the desired location for the text box Release the mouse button so that Word draws the text box according to your drawing in the document window If desired, change the values in the Shape Height and Shape Width boxes Enhancing an Online Form and Using Macros36 Drawing a Text Box

Enhancing an Online Form and Using Macros37 Drawing a Text Box

With the shape selected, tap or click the Text Direction button (DRAWING TOOLS FORMAT tab | Text group) to display the Text Direction gallery Tap or click the desired text direction option Enhancing an Online Form and Using Macros38 Changing Text Direction in a Text Box

With the text box selected, tap or click the Shape outline arrow (DRAWING TOOLS FORMAT tab | Shape Styles group) to display the Shape Outline gallery Tap or click the desired option Enhancing an Online Form and Using Macros39 Changing a Shape Outline of a Text Box

Enhancing an Online Form and Using Macros40 Changing a Shape Outline of a Text Box

With the text box selected, tap or click the Shape Effects button (DRAWING TOOLS FORMAT tab | Shape Styles group) to display the Shape Effects gallery Tap or point to 3-D Rotation in the Shape Effects gallery to display the 3-D Rotation gallery Tap or click the desired effect in the 3-D Rotation gallery to apply the selected 3-D effect Enhancing an Online Form and Using Macros41 Applying a 3-D Effect to a Text Box

Enhancing an Online Form and Using Macros42 Applying a 3-D Effect to a Text Box

Hold down the CTRL key while tapping or clicking each object to group Tap or click the Group Objects button (DRAWING TOOLS FORMAT tab | Arrange group) to display the Group Objects menu Tap or click Group on the Group menu to group the selected objects into a single selected object Enhancing an Online Form and Using Macros43 Grouping Objects

Enhancing an Online Form and Using Macros44 Grouping Objects

Tap or click the Record Macro button (DEVELOPER tab | Code group) to display the Record Macro dialog box Type the desired macro name in the Macro name text box Specify where to store the macro Type the desired description in the Description text box Tap or click the Keyboard button to display the Customize Keyboard dialog box Enhancing an Online Form and Using Macros45 Recording a Macro and Assigning It a Shortcut Key

Press the desired shortcut key Tap or click the Assign button to assign the shortcut key to the macro Tap or click the Close button, which closes the dialog box, places a Macro Recording button on the status bar, and starts the macro recorder Perform the actions to store in the macro Tap or click the Macro Recording button on the status bar to turn off the macro recorder, that is, to stop recording actions you perform in Word Enhancing an Online Form and Using Macros46 Recording a Macro and Assigning It a Shortcut Key

Enhancing an Online Form and Using Macros47 Recording a Macro and Assigning It a Shortcut Key

Tap or click the ‘Customize Quick Access Toolbar’ button on the Quick Access Toolbar to display the Customize Quick Access Toolbar menu Tap or click More Commands on the Customize Quick Access Toolbar menu to display the Word Options dialog box with Quick Access Toolbar selected in the left pane Scroll through the list of popular commands, tap or click the desired command, and then tap or click the Add button to add the selected command to the Customize Quick Access Toolbar list Enhancing an Online Form and Using Macros48 Adding a Command and a Macro as Buttons on the Quick Access Toolbar

Tap or click the ‘Choose commands from’ arrow to display a list of categories of commands Tap or click Macros in the Choose commands from list to display the macro in this document If necessary, tap or click the macro to select it Tap or click the Add button to display the selected macro in the Customize Quick Access Toolbar list Tap or click the Modify button to display the Modify Button dialog box Enhancing an Online Form and Using Macros49 Adding a Command and a Macro as Buttons on the Quick Access Toolbar

Change the name as desired in the Display name text box, which will be the text that appears in the ScreenTip for the button In the list of symbols, tap or click the desired symbol Tap or click the OK button to change the button characteristics in the Customize Quick Access Toolbar list Tap or click the OK button to add the button to the Quick Access toolbar Enhancing an Online Form and Using Macros50 Adding a Command and a Macro as Buttons on the Quick Access Toolbar

Enhancing an Online Form and Using Macros51 Adding a Command and a Macro as Buttons on the Quick Access Toolbar

Press and hold or right-click the button to be deleted from the Quick Access Toolbar Tap or click ‘Remove from Quick Access Toolbar’ on the shortcut menu to remove the button from the Quick Access Toolbar Enhancing an Online Form and Using Macros52 Deleting Buttons from the Quick Access Toolbar

Enhancing an Online Form and Using Macros53 Automatic Macros

Tap or click the Record Macro button (DEVELOPER tab | Code group) to display the Record Macro dialog box Type the name of the automatic macro in the Macro name text box Specify where to store the macro Type the desired description in the Description text box Tap or click the OK button to close the Record Macro dialog box and start the macro recorder Perform the desired actions to store in the macro Tap or click the Macro Recording button on the status bar to turn off the macro recorder, that is, stop recording actions you perform in Word Enhancing an Online Form and Using Macros54 Creating an Automatic Macro

Enhancing an Online Form and Using Macros55 Creating an Automatic Macro

Tap or click the View Macros button (DEVELOPER tab | Code group) to display the Macros dialog box If necessary, select the macro to be edited Tap or click the Edit button to start the Visual Basic Editor and display the VBA code for the selected macro in the Code window Make the desired changes to the VBA code Tap or click the Close button on the right edge of the Microsoft Visual Basic window title bar Enhancing an Online Form and Using Macros56 Editing a Macro’s VBA Code

Enhancing an Online Form and Using Macros57 Editing a Macro’s VBA Code

Enhancing an Online Form and Using Macros58 VBA

Unprotect a document Specify macro settings Convert a table to text Insert and edit a field Create a character style Apply and modify fill effects Change a shape Enhancing an Online Form and Using Macros59 Chapter Summary

Remove a background from a graphic Apply an artistic effect to a graphic Insert and format a text box Group objects Record and execute a macro Customize the Quick Access Toolbar Edit a macro’s VBA code Enhancing an Online Form and Using Macros60 Chapter Summary

Chapter 11 Complete Microsoft Word 2013