Microsoft Word 2000 Presentation 3

Microsoft Word Topics Wizards –Letters –Envelopes and Labels Quick Navigation of Documents –Keyboard short-cuts Editing Text –Inserting –Deleting –Copying –Finding/Replacing

Wizards Wizard - a feature that asks questions and then uses your answers to automatically lay out and format a document File Menu | Select New | Click on the different subject tabs | Select the Wizard of your choice

Letter Wizard File Menu | Select New | Click on Letters and Faxes tab | Select what kind of letter you would like to create –Tools | Letter Wizard Helps write letters quickly and easily by providing frequently used letter elements such as salutations and closings that can be selected from lists –helps structure your letters based on frequently used letter styles

Accessing the Letter Wizard by the Tools Menu

Envelopes and Labels Wizards Tools Menu | Select Envelopes and Wizards –File Menu | Select New | Click Letters and Faxes Tab | Select Envelope Wizard or Mailing Label Wizard

Envelopes and Labels After creating a professional looking document, why write on an envelope? Why not create a professional looking envelope to put your resume or letter in? Use Labels on Envelopes –When mailing documents to multiple destinations, labels saves time

Quick Navigation of Documents Keyboard short-cuts allow quick navigation of documents (save time when editing) –Use Short-cut Keys Home and + Home End and + End Arrow keys and + arrow key Page up and page down

Editing Text Inserting Deleting –Correcting Errors Finding Correcting Errors

Inserting Text Inserting Text into an Existing Document –Move insertion point to desired location –Click to the left of the location of text to be inserted –Type the new text

Deleting Text Deleting Text from an Existing Document –Insertion Point Click next to the incorrect character –Backspace Key Press the backspace key to erase to the left of the insertion point –Delete Key Press the delete key to erase to the right of the insertion point

Deleting Text cont… To Delete (CUT) an incorrect word or phrase –Select the word or phrase you want to erase 1.Right-click and select Cut on the shortcut menu 2.Click the Cut button on the Standard toolbar 3.Select Cut in Edit Menu 4.Press the DELETE key 5.Cut + x

Copying Text Copying Text from on location to another –Highlight the text Edit menu | Copy –Move to desired location Edit menu | Paste –Short-cuts Copy c Paste v

Starting Over Closing the Entire Document –Click File on the menu bar and then Click Close To not save changes –Select no in the Word dialogue box about saving changes To Start Over –Click the New Blank Document button on the Standard toolbar –Select File Menu | New | Blank Document

Finding Text Edit menu | Find –Find + f –Find – searches for text and characters in a document Match case – check this if you want to search for a word exactly as it is displayed with matching case; ex: if you search for ‘window’, you do not want ‘WINDOW’ or ‘Window’

Finding Text cont… Whole words – check this if you wish to search for a word exactly the way it is entered; ex: If you are searching for ‘the’, you do not want ‘these’, ‘therefore’, or ‘Theodore’ Go To –Page –Line number

Replacing Text Replace Replace all –Change Font style, face, size –Capitalize words –Replace text before insertion point (up) –Replace text after insertion point (down) –Replace text before and after insertion point (all)