Respect My Authoritay! Mary S. Konkel, College of DuPage Illinois Library Association Conference 9/26/2008

WDYM WDYM AUTHORITY CONTROL Groups the various works by one person or one corporate body Groups the various editions of a same work Prescribes “authorized” form Identifies variant forms

WCA AUTHORITY CONTROL WCA Library users will become even more frustrated at their inability to quickly identify what they need in our catalogs Non-English language materials will become less accessible in our catalogs

Library of Congress Working Group on the Future of Bibliographic Control “While such mechanisms as keyword searching provide extremely useful additions to the arsenal of search capabilities to users, they are not a satisfactory substitute for controlled vocabularies” – p. 19 On the Record: Report of the LC WG on the Future of Bibliographic Control 1/9/2008

1.3 Collaborate on Authority Record Creation and Maintenance Increase Collaboration on Authority Data Promote wider participation Work with interested parties i.e. ALA Divisions, OCLC, state libraries Develop more tools to facilitate AF creation Increase/create incentive for contributions

1.3 Collaborate on Authority Record Creation and Maintenance Increase Re-Use of Assigned Authoritative Headings Share data for better identification and management of authority records among libraries, system vendors, and publishers Make the LC Name Authority file freely available as a Web resource for linking to and downloading into local catalogs

1.3 Collaborate on Authority Record Creation and Maintenance Internationalize Authority Files Pursue the development of internationally shared authority files (IFLA WG FRAD) National libraries take leadership role in linking national & international authority records that represent the same entity Create structures to identify which forms are authorized for use in various languages and for specific geographic audiences

WIIFM COLLABORATION WIIFM Increased sharing of data means more data available for the good of the whole Result in workflow efficiencies and minimize redundancies = $$ Better access = fewer failed searches and faulty search results New partnerships and alliances Enhanced access to non-English titles

National Authority Projects Name Authority Cooperative Project Established in 1977 as a joint agreement with LC and GPO for a common AF NACO funnel project > libraries who jointly create authority records based on subject areas, geographic location or consortium OLAC-AV Project, NACO Music, ArtNACO, Dance Heritage Project, Canada Project

National Authority Projects Cooperative Online Series Program Established in early 1970s as a project to convert manual serial cataloging into machine-readable and now is ongoing program to create and maintain bibliographic records and standards for serials Subject Authority Cooperative Project Established in 1992 to provide a means for libraries to submit subject headings and classification numbers to the Library of Congress

National Authority Projects Program for Cooperative Cataloging Established in 1995 to oversee national authority projects and has evolved into “an international cooperative effort aimed at expanding access to library collections by providing useful, timely, and cost-effective cataloging that meets mutually- accepted standards of libraries around the world” Over 400+ institutions worldwide; 2.7 million AF records contributed to date

HOW Do You Do It? Initial cataloging vs. post-cataloging In-house with vendor updates “cleanup” Outsourcing to vendor In-house using automated process via library system w/ global updates Locally created and edited in ILS

WHERE Do You Get It? Library of Congress OCLC Your OPAC Other Library Catalogs i.e. SILC, I-Share Originally create using AACR2, LCRIs

Authority Record Types Personal name headings Corporate name headings Conference headings Uniform title headings Geographic name headings for jurisdictions

Anatomy of an Authority Record 1XX Authorized form of the name 4XX Cross-references leading to authorized form of the name SEE REFs 5XX Cross-references leading to related headings SEE ALSO REFs 670 Bibliographic verification sources for authorized form of the name

Personal Name Authority Record w/ Cross References

Corporate Authority Record

Cross References From OPAC

Multiple Languages Represented

OPAC Search w/ Cross Ref

College of DuPage Process OCLC is primary source of bibliographic and authority records Use Innovative Interfaces cataloging module for automated processing Primarily post-cataloging but some during initial original cataloging In response to public services requests and user inaccessibility issues Happenstance while cataloging something else

Authority File Tools We Use OCLC Authority File Library of Congress online catalog Library of Congress Subject Headings LC Cataloging Service Bulletin LC Rule Interpretations Our OPAC

COD Automated AF Processing Use Innovative Interfaces System Reports generated Duplicate records Duplicate call numbers Blind references Invalid headings Headings used for the first time

COD Automated AF Processing Handle bibliographic corrections as items generally still in processing queue Review blind references and invalid headings for deletions and editing Focus on “Headings Used for the First Time” Only download AR if XRefs are needed Determine if need author and subject AR Add local XRefs for accessibility Use global update for large scale updates

NextGen Cataloging/Authority The Future is Now Discovery services platforms like Encore (III), Primo (ExLibris), ProFind (Endeca) Google and Yahoo Faceted searching Social cloud tagging “folksonomy” Social bookmarking Delicious.com

FACETED SEARCHING

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