Just Do It: An Embedded Approach For Success Terry L. Chapman Dean, Division of Arts, Education & Business Erin Penzes Associate Dean, Division of Arts, Education & Business

Where in the world is Medicine Hat?

Welcome to Medicine Hat College  Medicine Hat College provides education that prepares students for further studies, careers and life. Our people are passionate about unleashing the potential of every student- intellectually, emotionally, and socially. Through every encounter we have with students- and all that we do- we will seek to recognize and encourage their potential as learners, workers and global citizens. Opportunities to learn  Degrees in partnership with Alberta universities  University transfer allowing students to start degrees here  Certificate, diploma, and applied degree programs for careers and employment  College preparation  Apprenticeship trades  Continuing studies for career enhancement and recruitment  Conservatory of Music and Dance  English as a Second Language  Campuses in Medicine Hat and Brooks  Medicine Hat College provides education that prepares students for further studies, careers and life. Our people are passionate about unleashing the potential of every student- intellectually, emotionally, and socially. Through every encounter we have with students- and all that we do- we will seek to recognize and encourage their potential as learners, workers and global citizens. Opportunities to learn  Degrees in partnership with Alberta universities  University transfer allowing students to start degrees here  Certificate, diploma, and applied degree programs for careers and employment  College preparation  Apprenticeship trades  Continuing studies for career enhancement and recruitment  Conservatory of Music and Dance  English as a Second Language  Campuses in Medicine Hat and Brooks

Academic Division Structure March 1, 2016  Division of Arts, Educations and Business (includes Humanities & Social Sciences, Education Program, Criminal Justice, Other Arts, Adult Development, Business Programs, Visual & Performing Arts, Collaborative Degrees)  Division of Science & Health (includes Addiction Counseling, Child & Youth Care Counselor, Health Care Aide, Nursing, Paramedic, Practical Nurse, Social Work, Environmental Science, UT Science, Kinesiology, Collaborative Degree)  Division of Trades & Technology (includes Traditional Trades, CADD, Information Technology, Power Engineering)  Division of Arts, Educations and Business (includes Humanities & Social Sciences, Education Program, Criminal Justice, Other Arts, Adult Development, Business Programs, Visual & Performing Arts, Collaborative Degrees)  Division of Science & Health (includes Addiction Counseling, Child & Youth Care Counselor, Health Care Aide, Nursing, Paramedic, Practical Nurse, Social Work, Environmental Science, UT Science, Kinesiology, Collaborative Degree)  Division of Trades & Technology (includes Traditional Trades, CADD, Information Technology, Power Engineering)

Divisional Layout Within the College

Dean on Location Concept

Division of Arts, Education & Business

“Students are much more likely to seek or access needed help when they feel they are in a supportive and relationally engaged program culture and there is a clearly identified and formally sanctioned source of help” “Enabling Student Success Through Embedded Advising”, Griffith University, online source

Embedded Approach For Success  Three Pillars - Advisors - Librarians - Administrators  Pillars Linked To - Programs - Location  Three Pillars - Advisors - Librarians - Administrators  Pillars Linked To - Programs - Location

Embedded Advisors By Program  Centralized managed advising through Student Development  Each advisor is assigned specific programs and provide Advising Services solely to students in those programs  Benefits - Ensures consistency amongst advisors duties, roles and dissemination of information - Allows each advisor to specialize in a suite of programs - Allows advisors to build relationships with the faculty in the programs - Advisors invited to program and department meetings  Centralized managed advising through Student Development  Each advisor is assigned specific programs and provide Advising Services solely to students in those programs  Benefits - Ensures consistency amongst advisors duties, roles and dissemination of information - Allows each advisor to specialize in a suite of programs - Allows advisors to build relationships with the faculty in the programs - Advisors invited to program and department meetings

Advisor Assignments March 2016

Embedded Advisors By Location  Three Pillars - Central Core - Remote Annex - Department  Three Pillars - Central Core - Remote Annex - Department  Central Core - Pros: - ‘One stop’ shopping for students - Close proximity to other advisors - Sense of Comradery among staff - Students could book appointments - Students could pop in - Cons: - Advisors removed from faculty and staff in departments and programs they advised for - Disengaged and detached - Lack of Awareness  Central Core - Pros: - ‘One stop’ shopping for students - Close proximity to other advisors - Sense of Comradery among staff - Students could book appointments - Students could pop in - Cons: - Advisors removed from faculty and staff in departments and programs they advised for - Disengaged and detached - Lack of Awareness  Remote Annex - Pros: - A break from the ‘business of the central core’ - Students still welcomed at reception area in central core - Advisors housed with other student services i.e.: records, Prior Learning Assessment - Cons: - Not all advisors moved - Disconnected - Physical Isolation - Spotty contact with faculty and coordinators  Remote Annex - Pros: - A break from the ‘business of the central core’ - Students still welcomed at reception area in central core - Advisors housed with other student services i.e.: records, Prior Learning Assessment - Cons: - Not all advisors moved - Disconnected - Physical Isolation - Spotty contact with faculty and coordinators

Embedded Advisors By Location cont’d  Department - Pros: - Relationship building between advisors, faculty, coordinators, chair, faculty, associate dean, dean - Advisors gain awareness of teaching styles, course content and faculty roles - Enhance mutual respect and communication - Opportunities for immediate problem solving - Cons: - Isolation of Advisors from their team members - Sense of Loneliness  Currently: - Three Academic advisors embedded in Department Location: - Business - Education - Criminal Justice  Department - Pros: - Relationship building between advisors, faculty, coordinators, chair, faculty, associate dean, dean - Advisors gain awareness of teaching styles, course content and faculty roles - Enhance mutual respect and communication - Opportunities for immediate problem solving - Cons: - Isolation of Advisors from their team members - Sense of Loneliness  Currently: - Three Academic advisors embedded in Department Location: - Business - Education - Criminal Justice

Embedded Librarians (Liaison Model)  Three Librarians: - Work with instructor to tailor instruction to an assignment - Create specialized how to guides for assignments (History, English, Political Science) - Designate a certain librarian as the contact resource for particular areas (one for Arts/Education, one for Business, one for Health & Science)

Embedded Administrators in Department  Program Coordinators/Chairs: - Teach - Scheduling & Workloads - interaction with faculty, students, advisors - First year student orientation  Dean & Associate Dean: - *Teach – at least one course in the academic year - Develop & promote a team culture within the division and college - Monitor academic performance in the Division and identify and address relevant trends - Lead in the development of new programs - Provide leadership in program reviews and make decisions related to programs and courses - Sets the executive direction in the development and implementation of recruitment/retention strategies

Keep those people most invested in student success closest to them, Students Advisors Librarians Faculty Administrators