THE “WORK” IN TEAMWORK PLANNING THE PROCESS

KNOW THE CONTEXT OF YOUR WORK Analyze the System Identify Responsibilities  Organizational Responsibilities  Define the task as being different  Control physical and social conditions  Choose processes for accomplishing the job  Develop a mentoring and supportive culture

CONTEXT (CONT’D.) Team Responsibilities  To one and other  To the team  To related departments or groups  To the parent organization

DECIDE ABOUT A LEADER Distribute leader functions Take turns as primary leader Share leadership among the members Recognize the emerging leader

CHOOSE A RECORDER Assigned or voluntary Taking notes is essential Prepare and distribute notes and minutes Include pertinent data re: who, when, etc.

SET WORK EXPECTATIONS Time and responsibility commitments  Monochronic vs. polychronic cultures Meeting schedules Purposes and goals  Understanding purposes  Info gathering  Problem analysis  Decision making  Project

WORK EXPECTATIONS (CONT’D.) Defining goals  Examine language of the charge  Request clarification  Visualize the outcome  Consider criteria for success Identifying instrumental objectives Confirming understanding and commitment

PREPARATION RESPONSIBILITIES Prior to meeting end, plan for next meeting Designate who will arrange and resource Designate someone to create an agenda Designate someone to publish and distribute the agenda

PLAN AGENDAS Agenda Types  Informal and special  Formal Agenda Planning  Selection of items  Develop order and time allotments Phrasing the Steps Distribution and Modification