Excel Information

Basics In Excel there are rows, columns and cells. Row- The horizontal lines in the workbook –These are identified by numbers on the left side of the page, 1,2,3, etc. Column- Vertical lines in the workbook –These are identified by the letters at the top of the page, A,B,C, etc. Cells- Where the rows and columns intersect. (each individual box that makes up the workbook).

Formatting To merge cells: –Highlight the cells you choose to merge, then –Right Click, Format Cells (or the format tab at the top, click format). –In the alignment section, in the text control area, choose merge cells. This will be used when you are putting a title on the page, or when one cell isn’t big enough to hold the information.

Formatting Inserting Borders –There are borders that you can see when working on a page, but when you print, these are invisible. In order to show them: Highlight the cells you want the borders around Right Click, format cells, (or format tab, format cell). In the font section, choose which border you would like. (You can border each cell, just the bottom, just the top, etc.)

Formatting Wrapping Text –You will do this when you want information in a cell to be on top and bottom. Highlight the cells you wish to wrap. Right Click, Format Cells (or Format Tab, format cells). In the alignment tab, choose wrap text. NOTE: If the text is not already there, or the cell has been stretched, it will not appear as though it is wrapped.

Formatting Font –Just like in WORD, when you want to change Font, Font size or color… Highlight what you want to change, in the font area, change the font size, type or color.

Formatting Numbers –To change numbers to currency or certain decimals, percents, etc. In the formatting toolbar, close to the font group, there are buttons that look like: –$, %, ‘,’, and a decimal buttons. –You will use these to change a number to currency, a percentage, numbers with commas and change the amount of decimal places. –With currency, it will automatically put in the $ sign, you will not have to type it.

Formatting Page Orientation –To make the page Portrait or Landscape: File, Page Setup, click which one you want. You can also go to Print Preview to do this. –You should change the Orientation to Landscape if the workbook should be all on one page and some is hanging off the edge. You can also make columns smaller to do this.

Formulas All formulas start with an ‘=‘ sign. You will mostly use auto-sum or addition in formulas. Auto-Sum- you can also use Auto-Sum to function to average numbers, count, find the minimum or maximum, etc.

Formulas Adding cells –AutoSum function- This is a symbol (∑). If all your numbers are in the cells, click on the cell where you want it all added. Then click this symbol and it will automatically add the numbers above. –Create a formula- Click in the cell where you want the formula. Start with an ‘=‘ sign. Then enter the cell name then a ‘+’ then the next cell, then ‘+’ and so on until you get all the cells entered you want to add. Then hit enter and it will complete the formula.

Charts & Graphs To insert a chart/graph –You will need to highlight the information you would like to include in the graph –Then you will go to the insert tab –Insert whatever kind of chart/graph you would like –Sometimes you will have to play with what information you have in the graph as it will format different ways when different info is included.

Charts & Graphs To format information: –When you insert a chart, a tab will appear to format the chart. Inside that, choose the format data series option. You can add and delete information this way. –You can also format the charts to different colors by selecting that portion of the graph and using the color function in the font group of the format tab.

If All Else Fails… USE HELP!!!!!