Executive Training Malvern – 2 nd October 2010 Welcome!

Introductions and background The key role of Executive Committees Effective Executive Committees Good practice for Meetings and AGMs Scouting in The Malverns Question and Answer session Programme

One interesting or unusual thing you have done!

Effective Executive Committees are essential for the successful delivery of Scouting within Groups, Districts and Counties. Our aim is to make you aware of the key issues and better equip you to be able to undertake the roles Purpose of Today

The purpose of Scouting is to contribute to the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. Purpose of Scouting

enjoying what they are doing; learning by doing; participating in varied and progressive activities; making choices for themselves; taking responsibility for their own actions; working in groups; taking increasing responsibility for others; taking part in activities outdoors; sharing in prayer and worship; making and living out their Promise. The Scouting Method Young people, in partnership with adults:

Scouting provides Fun Challenge & Adventure for young people and Adults See Module 1 (DVD) for more information Module 1 – Scouting Essentials

POR Look on Scouts.org.uk or ScoutBase.org uk for latest version Latest version at: uk/supportresources/71 uk/supportresources/71

Scouting is:  Fun  Challenge  Adventure For Young People & Adults

Scout Association Improved Focus on Executives includes… Data on membership database leading to improved communications Appointment cards for Executive members (known by HQ and on database) Executive specific inserts for planned HQ welcome packs planned Executive support materials being improved and updated

What is the purpose of an Executive Committee?

Two Quick Questions for starters… Call out the key words relating to:- The attributes of an Effective Executive Committee Member The attributes of an Effective Executive Committee We’ll write them up on a flip chart Maximum time: 5 minutes

The Malverns District

What is an Executive Committee POR definition – Scout Groups Chapter 3 (rules 3.22 – 3.24) – Scout Districts Chapter 4 (rules 4.22 – 4.26) – Scout Counties Chapter 5 (rule 5.14 – 5.17) Who is it accountable to – Scout Councils (Group / District / County) – Who is a member of a Scout Council?

What is an Executive Committee What it does… Group Maintenance of Property and Equipment Raising Funds and Finance Admin Insurance Public Occasions Assisting GSL in Adult Recruitment Assisting GSL in other Adult Support Anything else that helps the Group Function

What it does… District Promotion and Development of Scouting Co-operative working with other organisations Maintenance of Property and Equipment Raising Funds and Finance Admin (inc Explorer Scouts & District Network) District Appointments Advisory Committee Supervising the administration of Groups District Administration

What is an Executive Committee? Governance & Trusteeship Scouting operates as a Charitable Concern Required to meet Governance standards as laid out by The Charity Commission Scouting Executive Committees are Charity Governing Boards under Charity Commission Rules

Group Executive Committee Group Executive Committee Structure Nominated Members Up to the number elected. Nominated by GSL at the AGM. Ex Officio Members GSL, AGSL, Chairman, Secretary Treasurer, Section Leaders Elected Members Between 4 and 6 members elected by the Group Scout Council at the AGM. Co-opted Members Annually co-opted by the Executive. Cannot exceed the number of elected members. Right of Attendance District Commissioner and District Chairman.

Obligations and Responsibilities Under the Trustee Act 2000, Charity Trustees (Executive Members) have the following obligations: Powers of investment Powers of delegation Powers of appointment To ensure the appropriate safeguards for the operation of the above powers, including a duty to take proper advice in relation to investments and statutory duty of care

Obligations and Responsibilities Responsibilities of Trustees (Executive members) : Accept Responsibility for the operation of the Group/District Ensure Compliance Act with Integrity Duty of Prudence Duty of Care

Obligations and Responsibilities Responsibilities of Trustees (Executive members) 1 : Accept Responsibility for the operation of the Group/District Ensure Compliance with – Charity Law – Charity Commission – Governing Document – normally POR – Other legislation or regulators

Obligations and Responsibilities Responsibilities of Trustees (Executive members) 2 : Act with Integrity Duty of Prudence – Ensure that the Charity (Group/District) is solvent – Use the charitable funds in furtherance of the charities objectives – Avoid undue risks – Take special care when investing or borrowing

Obligations and Responsibilities Responsibilities of Trustees (Executive members) 3 : Duty of Care – Use reasonable care and skill in their work as Trustees – Consider getting external professional advice in material risks or where in breach of duties – To use their personal skills and experience to ensure effective running of the charity

Trustee Indemnity Insurance Covered as part of the membership fee to Headquarters. Are you a member? Broadly speaking covers personal liability, providing individuals have endeavored to follow POR, Charity Law, etc. Who’s covered; elected, nominated and co-opted members Criminal actions are not covered

Responsibilities of the Executive Rule 4.25f(i) defines the responsibilities of the District Executive Committee as follows: “The District Executive Committee exists to support the District Commissioner in meeting the responsibilities of the appointment and to provide support for Scout Groups, Explorer Scout Units and any District Scout Network in the District.” Rule 3.23b defines the responsibilities of the Group Executive Committee as follows: The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment.

Responsibilities of the Group Executive: (POR 3.23b) the maintenance of the Group’s property and equipment; the raising of funds and the administration of the Group’s finance; the insurance of persons, property and equipment; Group public occasions; assisting with the recruitment of Leaders and other adult support.

What are your Executive Committee issues? Look back at post it notes from today’s introduction

Any Questions? Further information: Information Centre

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