PURCHASE HOW do we do the right purchases?

Requisitions: The responsible person on-board the vessel creates new requisition in AMOS for the items to be purchased. The purchase requisition has to contain at least the below information to be able to be processed by purchase. Maker Makers ref Type, Model Size, Serial Number Component Quantity Unit All requisitions must be created bearing in mind good planning as usage of key ports, and delivery times.

BAD

Medium

GOOD

Company Circular No 18

WHO ONBOARD ARE RESPONSIBLE FOR THE PURCHASE? WHO are involved in PURCHASE onboard WHO is responsible for PURCHASE onboard? WHO make the REQUISITIONS? WHAT procedure do you have for purchase of CRITICAL ITEMS?

The responsible persons on-board are Master – Approves all orders for deck and galley department Chief Engineer – Approves all orders for engine department Chief Officer – Responsible for deck/cargo department

Requisitions marked as “Priority/Urgent” Requisitions should only be marked as “Priority/Urgent” if items are needed as per unforeseen breakdowns and/or unforeseen missing safety related spare parts/stores. The “Priority/Urgent” must not be used only to receive spare parts/stores more quickly due to poor planning etc. An should always be sent to to your designated Purchaser and Superintendent.

Critical Items Requisition of spare parts that are identified as critical with the SMS system document “ critical systems” should be marked as critical on the requisition. This to ensure that the purchasing department can identify such critical items among the requisitions and follow up on such purchases in order to ensure delivery critical systems

HOW DO YOU PLAN YOUR PURCHASE? Daily, always think ahead! Plan and have your inventory up-dated! Normally the purchase department needs requisitions at least one week ahead! Deliveries normally each month only!

PRODUCT QUALITY HOW shall our PURCHASE DEPARTMENT know that you are delivered the right QUALITY onboard?

SAFETY RELATED PURCHASE What does the WHEEL-MARK mean?