April 9 th, Saturday PDP N° Malik Koné

I. Cells A. The Concept B. Properties, Types and Formats II. Spreadsheets A. Spreadsheet’s Elements B. Selection and Active cells C. Creating a selection D. Simple editing E. Copying and moving F. Edition summary III. Formulas and Functions A. Definition B. Simple Formulas C. Intermediate formulas D. Advanced formulas E. Formula Summary IV. Glossary

I. Tables A. Creation B. Sort C. Filter II. Graphics A. Lines B. Bar charts C. XY plots D. Pie Charts E. 3D plots III. Conditional Formatting A. Search B. Replace IV. Macros overview A. Recording a Macro B. Using Macros V. Glossary

Excel is about cells. Here we define an Excel cell by presenting the concept and giving a few examples.

 It’s a container with one of the following content:  Constants  Text, symbols or any character starting with “ ‘ “ (quote) char.  Numbers: currency, date, percentage…  Variables  References to other cell or other parts of the workbook  Formulas  In Excel they always start with “=“ (equal) char  They are made of constants, variables, mathematical operators (+, -, /, *, ^, %) and/or special predefined functions [ ex: avg(), sum(), if()]  Emptiness or Null

 Cells have properties  Size (height, width); borders (color, thickness…); background color, hidden or not…  Cells can display their content with styles:  Font style, size, color  Control of the text alignment, direction, wrapping…  Cell also have special formats for numbers (dates times, currencies)  Decimal point settings, % format, long/short date, 24/12h time format….

TEXTNUMBERS

Excel is a spreadsheet. Here we explain Excel Worksheets and how to spread cells all over the sheet.

 The Cell:  A simple unique container  The Range:  A rectangle / line made of consecutive cells  The Column:  A line of cell with a column header  The Row:  A row of cells with a row header  The Worksheet:  All the cells on the sheet  The Workbook:  All the worksheets of the Excel file.

 Definitions:  A selection is a highlighted section of a workbook where cells can be activated.  An active cell is a cell in a selection which properties and content can be modified through commands  Use  All edition work is done through the manipulation of selections and active cells Note: When only one cell is selected then the highlighted or selected cell is also the active cell.

To selectMouse onlyKeyboard only Mouse and keyboard A Cell Click* on the cell to select * If not specified: Click = left click Move* on the cell to select * Using the Arrows, PgUp, PgDn, Ctrl + the Arrows, Home and End keys - A Range Click on the first cell Drag & Drop the cursor on the last selected cell Move on the first cell of the range Hold down Shift Move on the last cell of the range Click on the first cell Hold down Shift Click on the last cell A Column Click the column header Ctrl + Space- A Row Click the row header Shift+ Space- More cells-- Ctrl + click on the cell to add to the selection A Worksheet Click the intersection of the column and row headers Ctrl +Shift + Space or Ctrl +A -

Step one: create a selection Step two: do one of the following a) Insert text  type some text and press Enter. It will enter text in the active cell  type some text and press Ctrl+ Enter. It will fill the entire selection with the text. b) Delete text  press “BkSp”. It will delete the active cell content  press “Del”. It will delete the selection content  With the mouse: Open the contextual menu and select delete or clear content

First step: Create a selection Second step: Do one of the following: a) Copy text (to duplicate)  mouse: right click to open the contextual menu and click copy  Keyboard: press Ctrl + C b) Cut text (to move)  mouse: right click to open the contextual menu and click cut  keyboard: press Ctrl + X Third step: Activate a new cell as the destination anchor Last step: Do one of the following: a) Paste  mouse: right click to open the contextual menu and click paste  keyboard: press Ctrl + V b) Paste Special  Mouse: right click to open the contextual menu and select paste special  keyboard: press Ctrl + Alt + V

ActionMouse only Keyboard only Mouse and keyboard Delete Contextual menu  delete Contextual menu  clear content BkSp Del - Cut Contextual menu  cut Ctrl + X- Copy Contextual menu  copy Ctrl + C- Paste Paste special Contextual menu  paste Contextual menu  paste special Ctrl + V Ctrl + Alt+ V - Normal Fill Drag & Drop fill handler Ctrl + Enter- Fill with series And options -- Ctrl + Drag & Drop fill handler Right button Drag & Drop fill handler

It’s magic ! It’s a bit about mathematics Here we present some Excel functions. We show how to create, find or use them.

 In Excel a formula is a set of symbols starting with the ‘=‘ (equal) character  The simplest contains simple mathematics operators (+, -, /, *) and numbers  Intermediates one use the same operators but make references to cells instead of using numbers  Advanced formulas use “built in” functions like sum(), Avg(), If() and references to other cells.

 Formulas always begging with ‘=‘ char  If the content of a referenced cell changes, the formula will automatically update the result  They can be copied or moved to other cells  To copy the result of a formula, and not the formula itself, use “paste special” with the option “value”

Terms and definition for a better comprehension of Excel and Microsoft Office Software Suite

 Cell  Active cell  Cell reference  Contextual menu  Copy  Cut  Drag & Drop  Duplicate  Fill handler  Function  Move  Paste  Paste special  Selection  Column  Range  Row  Spreadsheet  Workbook  Worksheet

“Excel tables are useless if you want to eat the soup made with the previously shown formulas.” Here we discuss one of Excel new functionality: tables. They are useful for sorting, filtering and generally for presenting you data.

Excel has plenty more to give. Here we give a brief overview of what is left to come. Press F1 to read the manual, if you are in a hurry !