Go Big or Go Home: Securing University-wide Adoption of OrgSync Ben Jager, Associate Director of Student Life University of Nebraska Omaha Get at

Chronology of Events

July 2009 – May 2012: The Dark Ages Student organization creation and renewal. Process of joining and contacting organizations. Evaluations and surveys. Fraternity and sorority standards documentation and approval processes.

Summer of 2012: The Seeds Are Planted The Catalyst - 47 pages of Greek Ideals and e-signature option Student Org. GA research - online process Demos for our office Announcement of the Community Engagement Center

Fall of 2012: Greasing the Wheels August – September - Financing plan developed and presented (8.1) - Student Government approached (8.21) - Assoc. VC and Student Government (8.24, 9.27) - Demo for IT team (9.7) - Community Engagement folks informed (9.17)

Fall of 2012: Roll Thy Stone, Gather Thy Moss October - December - Demo for Student Government (10.4) - Student Senate approved funding for OrgSync (10.10) - Demo for Student Affairs Directors (11.11) - Demo for Community Engagement team (11.19) - Contract signed (12.17)

Spring of 2013: “There Went In Two and Two” January - First OrgSync training (1.8) - sent out to first wave of prospective partners (1.10) * Career Center* Counseling* Veteran's Services * Housing* Alumni Assoc.* Scholarship/Learning Communities * Athletics* Service* Campus Recreation * Enroll. Mgmt.* Disability Serv.* Multicultural Affairs

Spring of 2013: Expect The Unexpected (and expect it to take longer than expected...or unexpected) January - April - Second OrgSync training (1.15) - Director and Project Lead change (1.20) - Initial IT meeting, charter development (1.24) - resent to prospective partners (2.7) - Custom user profile development, API connection, etc. (2.11 – 4.8)

Summer of 2013: Epiphanic May – June 26 - When it all changed (5.1 – 5.2) - First orientation presentation (5.28) - Contract extension signed (5.29) - First departmental training (6.1) - First student org. training (6.10)

Training Models

Departmental Partners Multicultural Affairs Veterans' Services Student Life Alcohol & Drug Ed. Honors Program Thompson Scholars Goodrich Scholars Young Scholars Orientation Alumni Association Green Dot Enrollment Mgmt Campus Rec. Community Engage. Project Achieve Housing Service Learning Athletics Career Center Counseling Disability Services

Summer Training Model Departments - Partners ed in mid-late May about setting up a training. - Have them fill out a needs assessment form prior to training. - Trainings conducted by same two staff members throughout. - 2 hour training for any and all staff that will be utilizing OrgSync. - Departmental liaisons follow up consistently after training.

Summer Training Model Student Organizations - OrgSync basic training during the first week of June, July, and August. - Two week break for orgs to develop their portal and work on homework before they come back for second part of the training. - Additional sessions will be set up from the OrgSync webinar series to provide specific skill training. - Mandatory to be considered a registered organization through our office.

3-year Plan

Year 1 January 2013-August Conduct demos with campus departments - Gather buy in and usage from campus departments - Train departments and student orgs - Present at Orientation

3-year Plan Year 1 September 2013 – January Assess general usage - Continue to follow up with departments and orgs on progress - Go through first round of student org. new officer turnover - Assess time saved/spent on OrgSync vs past years.

3-year Plan Year 2 February 2014 – February Reach out to 2nd wave of potential partners (academic areas) - Secure funds for possible additional portals - Train 2nd wave of partners - Collect and analyze year-end data and reports

3-year Plan Year 3 March 2015 – August Make determination on contract extension - Develop long-term, sustainable funding plan - Launch Alumni portal

Key Elements of Success

How To Do It Key Elements to Success 1. Timing 2. Support from the proper people 3. Good tool to sell...demo, demo, demo. 4. Financing 5. API

Ben Jager, Associate Director of Student Life University of Nebraska Omaha Go Big Or Go Home:Securing University-Wide Adoption of OrgSync