Nikhill Vissa & Komal Kumari

Introduction to HRIS MIS/Technical Review What is an HRIS/HRMS? Introduce the SDLC

Data vs Information Data - “Just the facts” >>raw facts Information - data that has been transformed into a more useful or meaningful form

Shah Pujah Zlotnick Justin Psychology Communications Finance Ty Richardson Alge Data vs Information

ShahPujah ZlotnickJustin Psychology Communications Finance TyRichardsonAlge LastName FirstName Major Favorite_Teacher Alge Data vs Information

Transformation Process Information Data How does data become information?

What is a “System” A set of elements or components that are formed and interact to accomplish a goal (e.g. transform data into information)

Processing Output Input Feedback Loop What is an Information System?

Processing (Calc. Net pay) Output (cut paycheck) Input (hours worked) Feedback Loop (Is paycheck accurate?) An HR Example

Evolution of Information Systems Transaction Processing (e.g payroll) Management Information Systems (e.g. daily & monthly absenteeism summary) Decision Support Systems (e.g. How many employees should we hire?) Expert Systems

Any Computer-based Info Systems (HRIS included) Consists of... Hardware Software Databases Telecommunication Procedures People

What is a “Human Resource InformationSystem” The application of computers to employee-related record keeping and reporting, and management decision making

Typical HRIS Record Keeping Requirements Employee information Wage and salary data Review dates Benefits Education and training Attendance Performance data/appraisal results

Typical HRIS Reporting Reqs. Employee profiles/lists Summary reports on employee groups Historical trends in work-related info Person-position comparisons

People PositionsJobs Workers Comp HR Planning Medical Records Recruit/ Employ EEO/AAP Benefits Payroll Pension Admin Emp. Relations T&D Comp. Health & Safety HRIS Tracks...

Developing an HRIS: A host of decisions... Fix what we’ve got (Improve current systems) vs. new system? Make versus Buy? Scope? Goals/Objectives? Strategy

Planning Design Analysis Implementation Maintenance Developing an HRIS: System Development Life Cycle (SDLC)

Phase Containment Identify and address any problems at their earliest possible step to avoid costly rework down the road “Pay a little now, or a lot later!!!”

Why HRIS Sometimes Fail Unclear goals/objectives System solves the wrong problem Improper vendor/product selection Low user involvement Planning overlooks impact on clerical procedures Lack of HR/functional expertise in designing Underestimate conversion effort Management- unrealistic expectations Lack of overall plan for record mgt. Lack of flexibility and adaptability Misinterpret HR specifications Poor communication between HR/IS Inadequate testing

Better safety Better service Competitive Advantage Fewer Errors Greater Accuracy Higher Quality Products Improved Health Care Improved Communication Increased Efficiency Increased Productivity More efficient administration More opportunities Reduced labor requirements Reduced costs Superior managerial decision making Superior control Why are Carefully Developed Info Systems Important to HR?

Vendor Contacts PeopleSoft Oracle HR Applications Ascentis Software - HROffice Eric Systems Inc. Infinium Spectrum

Thank you