Project Time Management Based on PMBOK 5 th Edition Abdelrahman Sheta, PMP,ITIL 1PMP - Project Time Managementfacebook.com/Sheta.Page

Agenda  6.1 Plan Schedule Management  6.2 Define Activities  6.3 Sequence Activities  6.4 Estimate Activity Resources  6.5 Estimate Activity Durations  6.6 Develop Schedule  6.7 Control Schedule 2PMP - Project Time Managementfacebook.com/Sheta.Page

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Project Time Management 4  Includes the processes required to accomplish timely completion of the project; involved 7 processes used to in developing time schedule  The schedule can have any format. PMP - Project Time Managementfacebook.com/Sheta.Page

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6.1 Plan Schedule Management 6  Establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule.  The key benefit is to provide guidance and direction on how the project schedule will be managed. PMP - Project Time Managementfacebook.com/Sheta.Page

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Plan Schedule Management: Inputs 9 1.Project Management Plan  Scope baselines  Other Information 2.Project Charter 3.Enterprise Environmental Factors 4.Organization Process Assets PMP - Project Time Managementfacebook.com/Sheta.Page

Plan Schedule Management: T & T 10 1.Expert Judgment 2.Analytical Techniques 3.Meetings PMP - Project Time Managementfacebook.com/Sheta.Page

Plan Schedule Management: Output 11 1.Schedule Management Plan, includes but not limited to:  Project Schedule Model Development  Level of accuracy  Rules of Performance Management  Reporting Formats  Process Description PMP - Project Time Managementfacebook.com/Sheta.Page

6.2 Define Activities 12  Identify the specific actions to be performed to produce the project deliverables  Activities provide a basis for estimating, scheduling, executing and monitoring and controlling the project work. PMP - Project Time Managementfacebook.com/Sheta.Page

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Define Activities Data Flow 14PMP - Project Time Managementfacebook.com/Sheta.Page

Define Activities: Inputs 15 1.Schedule Management Plan 2.Scope baselines 3.Enterprise Environmental Factors 4.Organizational Process Assets PMP - Project Time Managementfacebook.com/Sheta.Page

Define Activities: T & T 16 1.Decomposition 2.Rolling Wave Planning 3.Expert Judgment PMP - Project Time Managementfacebook.com/Sheta.Page

Define Activities: Outputs 17 1.Activity List: A list of all the activities that will be performed on the project and a description of each activity 2.Activity Attributes 3.Milestone List: A milestone is a significant point or event in project. PMP - Project Time Managementfacebook.com/Sheta.Page

6.3 Sequence Activities 18  The process of identifying and documenting relationships among the project activities.  Lead/Lag time between activities should be considered to support a realistic schedule.  Can be performed by a software or manually. PMP - Project Time Managementfacebook.com/Sheta.Page

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Sequence Activities: Inputs 21 1.Schedule Management Plan 2.Activity List 3.Activity Attributes 4.Milestone List 5.Project Scope Statement 6.Enterprise Environmental Factors 7.Organizational Process Assets PMP - Project Time Managementfacebook.com/Sheta.Page

Sequence Activities: T & T 22 1.Precedence Diagramming The most common method of arranging the project activities visually. Activities are put in boxes, called nodes, and connected with arrows (Activity on Node). PMP - Project Time Managementfacebook.com/Sheta.Page

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Sequence Activities: T & T 24 2.Dependency Determination Mandatory Dependency: Hard logic Discretionary dependency: preferred logic, preferential logic, or soft logic. External dependencies PMP - Project Time Managementfacebook.com/Sheta.Page

Sequence Activities: T & T 25 3.Applying Leads an Lags PMP - Project Time Managementfacebook.com/Sheta.Page

Sequence Activities: Outputs 26 1.Project Schedule Network Diagrams 2.Project Document Updates PMP - Project Time Managementfacebook.com/Sheta.Page

Exercise : Draw Network Diagram PMP - Project Time Management27 ActivityPredecessor A- BA CB, F DC E- FE GF facebook.com/Sheta.Page

Exercise 28 ActivityPredecessor A- BA CB, F DC E- FE GF PMP - Project Time Managementfacebook.com/Sheta.Page

6.4 Estimate Activity Resources 29  Estimate the type and quantities of material, human resources, equipment, or supplied required to perform each activity. PMP - Project Time Managementfacebook.com/Sheta.Page

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Estimate Activity Resources: Inputs 32 1.Schedule Management Plan 2.Activity List 3.Activity Attributes 4.Resource Calendars 5.Risk Register 6.Activity Cost Estimates 7.Enterprise Environmental Factors 8.Organizational Process Assets PMP - Project Time Managementfacebook.com/Sheta.Page

Estimate Activity Resources: T & T 33 1.Expert Judgment 2.Alternatives Analysis 3.Published Estimating Data 4.Bottom-up Estimation 5.Project Management Software PMP - Project Time Managementfacebook.com/Sheta.Page

Estimate Activity Resources: Outputs 34 1.Activity Resource Requirements 2.Resource Breakdown Structure 3.Project Document Updates PMP - Project Time Managementfacebook.com/Sheta.Page

Quiz “Determining the physical resources, quantities of each and when they would be used” is called A.Resources Selection. B.Resource leveling. C.Resource Breakdown Structure (RBS). D.Estimate Activity Resources. 35PMP - Project Time Managementfacebook.com/Sheta.Page

6.4 Estimate Activity Duration The process of approximating the number of work periods needed to complete individual activities with estimated resources. 36PMP - Project Time Managementfacebook.com/Sheta.Page

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Estimate Activity Duration: Inputs(1) 39 1.Schedule Management Plan 2.Activity List. 3.Activity Attributes 4.Activity Resource Requirements 5.Resource Calendar PMP - Project Time Managementfacebook.com/Sheta.Page

Estimate Activity Duration: Inputs (2) 40 6.Scope Statement 7.Risk Register 8.Resource Breakdown Structure 9.Enterprise Environmental Factors 10.Organization Process Assets PMP - Project Time Managementfacebook.com/Sheta.Page

Estimate Activity Duration: T & T (1) 41 1.Expert Judgment 2.Analogous Estimating (Top-down)- Use actual values of a similar project 3.Parametric Estimating 4.Group Decision making techniques 5.Reserve Analysis PMP - Project Time Managementfacebook.com/Sheta.Page

Estimate Activity Duration: T & T (2) 6.Three-point Estimate 42PMP - Project Time Managementfacebook.com/Sheta.Page

Program Evaluation & Review Technique (PERT) Uses a weighted average duration estimate to calculate activity durations. 43PMP - Project Time Managementfacebook.com/Sheta.Page

Gantt Chart Bar charts are relatively easy to read, and are frequently used in management presentations. 44PMP - Project Time Managementfacebook.com/Sheta.Page

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Estimate Activity Duration: Outputs 46 1.Activity Duration Estimates: Quantitative estimates of the likely duration of each activity as well as the range of possible results ( 10 ± 2 day ) 2.Project Document Updates PMP - Project Time Managementfacebook.com/Sheta.Page

Quiz The optimistic estimate is 1, the pessimistic estimate is 9 & the most likely estimate is 8. What is the PERT estimate? A.9 B.7 C.8 D.6 47PMP - Project Time Managementfacebook.com/Sheta.Page

6.6 Develop Schedule 48  The process of analyzing activity sequence, durations, resource requirements, & schedule constraints to create a project schedule.  Developing an acceptable schedule is often an iterative process. PMP - Project Time Managementfacebook.com/Sheta.Page

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Develop Schedule: Inputs (1) 51 1.Schedule Management Plan 2.Activity List 3.Activity Attributes 4.Project Schedule Network Diagrams 5.Activity Resource Requirements 6.Resource Calendars 7.Activity Duration Estimates PMP - Project Time Managementfacebook.com/Sheta.Page

Develop Schedule: Inputs (2) 52 8.Project Scope Statement 9.Risk Register 10.Project Staff Assignment 11.Resource Breakdown Structure 12.Enterprise Environmental Factors 13.Organizational Process Assets PMP - Project Time Managementfacebook.com/Sheta.Page

Develop Schedule: T & T 53 1.Schedule Network Analysis 2.Critical Path Method 3.Critical Chain Method 4.Resource Optimization Techniques A.Resource Leveling B.Resource Smoothing PMP - Project Time Managementfacebook.com/Sheta.Page

Develop Schedule: T & T 54 5.Modeling Techniques What-if scenario analysis Simulation 6.Leads and Lags 7.Schedule Compression Crashing Fast tracking 8.Scheduling Tools PMP - Project Time Managementfacebook.com/Sheta.Page

The longest duration path through a network diagram which represents the shortest time to complete the project Critical Path A:2 End Start D : 2 B : 3C : 4 E : 2 H : 2 55PMP - Project Time Managementfacebook.com/Sheta.Page

Critical Chain 56PMP - Project Time Managementfacebook.com/Sheta.Page

Resource Leveling & Smoothing 57PMP - Project Time Managementfacebook.com/Sheta.Page

Duration Compression 58 Duration compression is a special case of mathematical analysis to shorten the project schedule without changing the project scope  Crashing : cost & schedule tradeoffs are analyzed to determine how to obtain the greatest amount of compression for the least incremental cost.  Fast-tracking: doing activities in parallel that would normally be done in sequence. Fast tracking often results in rework and usually increases risk. PMP - Project Time Managementfacebook.com/Sheta.Page

Develop Schedule: Outputs 1.Schedule Baseline 2.Project Schedule Milestone Charts Bar Charts Schedule Network Diagrams 3.Schedule Data 4.Project Calendar 5.Project Management Plan Updates 6.Project Document Updates 59PMP - Project Time Managementfacebook.com/Sheta.Page

Float 60 Total float (Slack): the amount of time an activity can be delayed without delaying the project end date or/and intermediary milestone. Free Float (Slack): the amount of time an activity can be delayed without delaying the start of its successor. Project Float: the amount of time a project can be delayed without delaying the externally imposed project completion date. PMP - Project Time Managementfacebook.com/Sheta.Page

Quiz Which of the following is the BEST project management tool to use to determine the longest time the project will take? A.WBS B.Network Diagram C.Bar chart D.Project Charter 61PMP - Project Time Managementfacebook.com/Sheta.Page

Quiz Which of the following is correct? A.A schedule can have several critical paths B.There must be only one critical path C.The network diagram will change every time the end date changes D.A project can never have negative float 62PMP - Project Time Managementfacebook.com/Sheta.Page

6.6 Control Schedule 63  The process of monitoring the status of the project to update project progress and manage changes to schedule baseline.  Concerned with:  Determine current status  Influence the factors that cause changes  Manage actual changes as they occur PMP - Project Time Managementfacebook.com/Sheta.Page

Control Schedule: Inputs 64 1.Project Management Plan 2.Project Schedule 3.Work Performance Data 4.Project Calendars 5.Schedule Data 6.Organizational Process Assets PMP - Project Time Managementfacebook.com/Sheta.Page

Control Schedule: T & T (1) 65 1.Performance Reviews  Trend Analysis  Critical Path Method  Critical Chain Method  Earned Value Management 2.Project Management Software PMP - Project Time Managementfacebook.com/Sheta.Page

Control Schedule: T & T (2) 66 3.Resource Optimization Techniques 4.Modeling Techniques 5.Leads and Lags 6.Schedule compression 7.Scheduling Tool PMP - Project Time Managementfacebook.com/Sheta.Page

Control Schedule: Outputs 67 1.Work Performance Information 2.Schedule Forecasts 3.Change Requests 4.Project Management Plan Update 1.Schedule baseline 2.Schedule Management Plan 3.Cost baseline 5.Project Document Updates 6.Organizational Process Assets Updates PMP - Project Time Managementfacebook.com/Sheta.Page

Quiz All of the following relate to controlling the schedule EXCEPT: A.Value analysis. B.Crashing. C.Float. D.Mandatory dependencies 68PMP - Project Time Managementfacebook.com/Sheta.Page

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