EI Colorado Technical Assistance Call TCM Documentation State Updates February 4, 2016

AGENDA 2  Reviewing Documentation for TCM  What was discovered  Suggestions for CCBs on how to improve TCM documentation  State Updates & Reminders

Process of Reviewing TCM Documentation 3  Requested documentation from five CCBs  Reviewed the documentation  Determined points that needed to be reinforced or changed  Decided to do TA call to support CCBs in ensuring that they are compliant with TCM guidelines

General Observations 4  TCM units not always indicated  Units not necessarily all of the time  Travel should be wrapped into the overall activity when going to an IFSP meeting  Sometimes note not detailed enough to determine that the activity was allowable or to justify the amount of time indicated

Poll Question #1 5

Examples of Notes 6

More Examples 7

Still More 8

Last One 9

Questions/Comments/Discussion 10

What’s Allowable – Poll Question #2 11

Allowable Activities 12

Unallowable Activities 13

Monitoring – Poll Question #3 14  Does your CCB monitor TCM case notes?  How often?  Done proactively (before TCM actually billed) or retroactively?  Who does the monitoring?

Questions/Comments 15

State Updates & Reminders 16  EI CO General Supervision and Data Manager Position currently posted  State Plan, including the FMAP, Out For Public Comment through 3/20/16  Interagency Agreements are now due. Please send them to Lenita ASAP  EI CO will be sending out a short needs assessment to EI Coordinators and providers to determine priorities around EI certification and supervision training

State Updates & Reminders 17 What: 2016 Statewide EI Coordinators meeting Who: EI CO will fund two participants (EI Director + 1), additional participants can register on a first come first served basis (cap at 60 participants for meeting space) When: May 11th(8:30-5:00), May 12th (8:00-3:30) Where: History Colorado Center (Martin Foundation room),1200 Broadway Denver, CO Hotel accommodations: Warwick Hotel 1776 Grant Street, Denver, CO

Upcoming Training and Professional Development Calendar 2016  Rocky Mountain Early Childhood Conference (RMECC) – February 19 th & 20 th  Conference on Inclusive Education – February 25 th & 26 th  IFSP Training – March 30 th (openings are limited)  CORE training – April 4 th & 5 th (online modules due March 22 nd )  CICC Meeting – April 20 th Developmental Pathways  Statewide Meeting – May 11 th &12 th 18

Upcoming Training and Professional Development Calendar 2016 cont. 19 Save the Date!  A (R)evolutionary Approach to Inclusion in an Age of Accountability  Keystone, CO  June 13th-15th  $125 per participant  Scholarships available for the first 20 EI participants (Service Coordinators, Directors, Provider, Family members)  Registration information will be coming soon!

Family Opportunity 20 Parents Encouraging Parents Conference (PEP) There are openings for Parents at the April Conference Last 2016 PEP Date: April 7-9, Colorado Springs, CO To learn more about PEP Conferences and to register, please visit:

Questions/Comments 21

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