Database Presentation BIM, Mrs. Bailey

**Database Notes** Use new sheet of paper! Microsoft Access - known as a database management system or DBMS Database – a collection of organized information. Can be: - electronic (pizza hut) - manual (asst. principal’s office) Table - is used to store data in records and fields (like a spreadsheet)

**Database Notes** 4 Parts of a Database: 1. File – collection of records Google, AP discipline records, customers 2. Record – collection of fields and entries.  A website in Google, your folder in AP office.

4 Parts of a Database 3. Field – specific category of information.  Name, Address, DOB, Phone # 4. Entry – Data put in to a field.  Jan Cox, 12 Blue Ln. Name: Jan Cox Address: 12 Blue Ln. DOB: 3/4/1974 Phone #: Gender: Female

Main Features of a Database A. Contains large amounts of information. B. Arranges into categories. (fields) C. Organizes information so it can be used and analyzed efficiently. D. Retrieves information. E. Sorts information.

Database Notes Most Important Thoughts in Setting up a Database: 1. What is the purpose? File Name & Records 2. Organize information. What information is needed? Fields & Entries 3. Divide information into tables. 4. Identify Primary Key. 5. Set up table relationships. 6. How do you want to display the information? Forms, Sorts, Queries, Reports Primary Key – The field in a table that makes each record unique (ID field).

Database Notes Access Database Objects: Table, Form, Report, Query Object Wizard – step-by-step process for creating objects in a database. Table Design View – a view in which you can add, edit, and delete fields.

Database Notes Data Type – the type of data that a field is designed to hold (i.e. Text, number, date, etc.) Form – shows the fields for one record on one screen. Created from a table. Report – a document set up to print records from a table or query.

Database Notes Sort – To arrange records in a certain order (Ascending or Descending). Filter – To display only certain records. Query – To search for specific info in a database.

3 Methods to Create a DB 1. Database Wizard (choose from templates) 2. Database Templates (quickest way) 3. Blank Database (most flexible, most complex, you design from scratch )

Word Associations Database – specific (one) subject Table – specific (one) topic, build, list Record – row, and, one item, complete set of data Field – column, or, information, single piece of information, category Primary key – unique Report – organized, analyze, print, grouping of information

Presidential DB