Location, Location, Location How many guests? The Perfect Event A DJ or a band? Food Put the pieces together to Plan the Perfect Event

Pieces of the Planning Puzzle The Perfect Event BudgetLogistics Post Event Review Publicity

Don’t Bust Your Budget Set a detailed budget early! One person oversees spending and reimbursements Budget for unexpected expenses Overestimate costs when planning

Logistics Set goals and objectives for the event Set a logistics timeline Identify/select possible dates and locations Form committees and elect chairs Create a list of physical needs for the event (chairs, tables, audiovisual equipment, etc.) Don’t forget performer or speaker needs

Publicity is Key Webvertising ◦Dedicated website (if available) ◦Facebook, Twitter, Blogs, etc. Displays and living displays Announce your event at other programs Megaphone/Local newspapers Student Activities ◦Banners, posters, flyers, chalking, university calendars

Post Event Review Review what worked and what didn’t Reconcile your budget ◦Pay outstanding bills ◦Were you on budget? ◦Where could money have been saved? ◦Where should more have been spent? Send Thank-You notes Write an event summary and keep in your event file

What Now? Reflection time What part of event planning do we do well? What part of event planning can we improve upon? What are some events we can do in the future? How can we better advertise our events?