1 Schedule K and K-1 Reserve for Encumbrance and New Year Appropriations Increase

2 Purpose To review and explain Schedule K Process To introduce Schedule K-1 and its uses To discuss creation of Reserve amount To discuss process to be used for increasing department appropriations related to these schedules.

3 Schedule K Process 1. Creation of Schedule K report by OASIS 2. Parsing of the report into individual departmental reports by the ACO 3. Availability of the reports on the ACO Website 4. Schedule K-1 5. Process Timeline

4 Departmental Schedule K Reports Schedule K (RVPOA621D). Schedule K Report (RVPOA621C) Reserve for Encumbrance Line Report (RVPOA621B)

5 How to get your departments Schedule K Reports Go to the ACO Website and click on “Year End” or

6 Click on “Year-End Schedule K Listing”

7 Select your business unit to access your reports

8 Schedule K-1 Schedule K-1 has been added to capture other legal commitments that do not have a related purchase order. Items to be reported on Schedule K-1 are contracts and any other Form 11 items greater than $5, The schedule and all supporting documentation are to be routed through the County Executive Office using the same deadlines as the traditional Schedule K.

9 Schedule K-1

10 Schedule K Timeline July 5 - OASIS to Provide Schedule K data to ACO July 7 – ACO to provide EO with Reserve for Encumbrance (account ) amount to EO for creation of reserve. July 10 – Schedule K reports available for departments on the ACO website July 24 – Schedule Ks due to Executive Office by 4 pm August 1 – EO provides approved Schedule Ks to ACO August 4 – ACO to provide summarized list of Schedule Ks to EO for use in Appropriation increase form 11

11 Questions? Send to: ACOYearend (Yearend, ACO in your address book)