1. Purchasing & Distribution Services FY 11-12 Funded Purchases July 13thLast Day PB4 requests (Over $25,000) can be submitted to Purchasing August 3rdLast Day PB4 requests can be created August 10thLast Day PB4 requests (Less than $25,000) can be submitted to Purchasing August 10thLast Day PB0 requests can be created August 17thLast Day PB0 requests can be final approved by department IMPORTANT YEAR-END DATES FY 12 -13 Funded Purchases May 18 th First Day PB4 requests can be created August 30thFirst Day PB0 requests can be created

2.   Between August 10 th and August 30 th, departments will NOT have the ability to create Purchase Orders using current year funds (FY11-12).   If your department plans to make large procurements using current fiscal year money, start planning today.   Start reviewing your past procurements to identify multi-year contracts:   Note: Purchase requests received after the deadlines stated above will be processed as a FY12-13 purchase. Purchasing & Distribution Services Plan Ahead:

3.   If goods or services are to delivered directly to your department, contact Central Receiving to initiate a PD1 to ensure the vendor is paid. Email: crw@utsa.educrw@utsa.edu   Contact your departmental buyer if you have any questions. You can find the department/buyer assignment on the UTSA Purchasing Website: www.utsa.edu/purchasingwww.utsa.edu/purchasing   If you have an agreement that needs to be reviewed, contact the Business Contracts Office, ext. 4975 Purchasing & Distribution Services Helpful Contacts

4. Purchasing & Distribution Services Buyers are assigned to specific departments. Please coordinate your purchasing activities with your appropriate assigned buyer. Employee NameTitleExt. # Paul DukeBuyer III4064 Julie GohlkeBuyer II5076 Amanda AlvaradoBuyer II4598 Patty BurrierBuyer II4062 Rose SmithBuyer I5077 Yvette MedinaE-Procurement Specialist4974 Lane BrinsonAsst. Director Purchasing4066