United Nations Economic Commission for Europe Statistical Division GSBPM in Documentation, Metadata and Quality Management Steven Vale UNECE

Introduction  The original aim of the GSBPM was to standardise terminology for discussions on statistical metadata systems and processes  But now it has many other uses: (Quotes from GSBPM 5.0)

Documentation  “The GSBPM provides a structure for organizing documentation, promoting standardisation and the identification of good practices”

Process quality management  “If a benchmarking approach to process quality assessment is to be successful, it is necessary to standardise processes as much as possible. The GSBPM provides a mechanism to facilitate this”

Integrating metadata and quality  “The common framework provided by the GSBPM helps to integrate international work on statistical metadata and data quality by providing a common framework and terminology to describe the statistical business process”

Building organisational capability  “The GSBPM can be used to develop a framework assess the knowledge and capability that already exists within an organisation, and to identify the gaps that need to be filled to improve operational efficiency”

Documentation Example: Armenia Population Census

Similar approaches are now widely used in Russian-speaking countries

February 2014 – pilot surveys description Labour statistics Industry Statistics June 2014, Nizhny Novgorod, Russia Belarus: Using GSBPM 5.0 to describe the existing statistical production processes

Results: gaps Identification of gaps in the existing processes June 2014, Nizhny Novgorod, Russia Lack Lack of necessary documentation unsettled Existence of unsettled processes

EU Standards  SIMS – Single Integrated Metadata Structure ESQRS – ESS Standard for Quality Reports Structure ESMS – Euro SDMX Metadata Structure EPMS – Euro Process Metadata Structure ESS-Inv – Standard for inventories of practices

Mapping SIMS to GSBPM Eurostat Metadata Task Force

Purpose of documentation  Needs to be agreed before work starts!  Examples: Knowledge management Succession planning Standardisation – understand the starting point! Metadata / quality management International reporting

What to document?  For whole process: Summary of purpose Sources, outputs and users Links to other processes Costs?

What to document?  For GSBPM sub-processes: Purpose Inputs and outputs Tools and methods Quality criteria  When to move on to next sub-process Costs?

How to document?  Aim for consistency with: GSIM information objects SIMS / ESMS / ESQRS / EPMS terminology  Use a common template  Store in a flexible database environment to facilitate extraction for different reporting purposes

How to document?  Move towards standard documentation for common processes? Quicker and more efficient Incentive for standardisation!

GSBPM and Metadata  2013: Work to identify metadata flows within the GSBPM Linked to development of the Generic Statistical information Model (GSIM)

More guidance  Phase 1 – legal basis  Phase 2 – define concepts and methodology  Phase 4 – capture process metadata  Phase 7 – determine metadata to disseminate

Quality  New quality indicators task team Canada, Hungary, Italy, Turkey, Eurostat  Mapping existing national / EU quality indicators to GSBPM sub processes  Determining generic quality indicators for each sub-process  Report to Workshop on Standards, May 2015

Exercise  Use the process map from the last session Step 1 – List items to document at the process level Step 2 – List items to document for 5 sub- processes