NEW GRANTS MANAGEMENT ENTERPRISE (GME) Completion Reports and Applications

For More Information Contact: Grants Management Division (602) or Visit: GME Document Library for recording of this Webinar and other materials Welcome! ADE Grants Management Division 9/11/14

What the Attendee Sees

Using the GoTo Panel Open and hide your control panel Join audio: Choose “Mic & Speakers” to use VoIP Choose “Telephone” and dial using the information provided Submit questions and comments via the Questions panel Note: Today’s presentation is being recorded and will be provided within 48 hours. Your Participation ADE Grants Management Division 9/11/14

Questions Please continue to submit your text questions and comments using the Questions Panel Please raise your hand to be unmuted for verbal questions. Note: Today’s presentation is being recorded and will be provided within 48 hours. Your Participation ADE Grants Management Division 9/11/14

Completion Report Overview Expenditure Reporting Supplemental Program Data County Business Manager Role/Approval FY 15 Applications – Refresher Webinar Agenda ADE Grants Management Division 9/11/14

Completion Report Basics Available July 1 st of fiscal year regardless of Project End Date Cannot be initiated until all pending reimbursement requests are “Paid” All amendments/revisions completed Cannot be submitted to ADE until County approves (if applicable) Initiates disbursement automatically ADE Grants Management Division 9/11/14

Expenditure Reporting Similar to a Reimbursement Request Approved budget line items only ADE Grants Management Division 9/11/14

CR Adjustments Review Summary for Grants within that Application Enter Carryover amount by Grant ADE Grants Management Division 9/11/14

CR Supplemental Info Tables, Narrative or data input similar to an application “Program Details Page May be either required or optional May be entered or adjusted through a CR Revision if necessary ADE Grants Management Division 9/11/14

CR Submission 1.CR Draft Started  2.CR Draft Completed  3.CR LEA Business Manager Approved  4.CR County Business Manager Approved  5.CR Grants Management Final Approved Notifications for each step to Users with that role May be returned to previous status by each user role if necessary ADE Grants Management Division 9/11/14

Applications Funding  Funding Applications ADE Grants Management Division 9/11/14

Application Sections “Main page” for any application May contain multiple grants All grants within application submitted at once ADE Grants Management Division 9/11/14

Budget Entry See Document Library under “Budget Entry” for step-by- step ADE Grants Management Division 9/11/14

What is the Checklist? For use by ADE Program staff in reviewing the application Contains requirements that can be viewed by applicants Method of providing feedback on adjustments ADE Grants Management Division 9/11/14

Comments and History Log ADE Grants Management Division 9/11/14

Adding Comments Either applicant or ADE can insert comments Comments are public when application is approved ADE Grants Management Division 9/11/14

Application Workflow ADE Grants Management Division 9/11/14 1.Draft Started  2.Draft Completed  3.LEA Business Manager Approved  4.LEA Authorized Representative Approved  5.SEA Specialist Approved  6.SEA Director Approved  Notifications after each status to Users with that role May be returned to previous status by each user role if necessary Use the “Inbox” feature on main menu for items in your “queue”

Application Workflow - Competitive ADE Grants Management Division 9/11/14 1.Draft Started  2.Draft Completed  3.LEA Business Manager Approved  4.LEA Authorized Representative Approved  5.Reviewed  6.SEA Director Approved (if applicable) Notifications after each status to Users with that role May be returned to previous status by each user role if necessary Use the “Inbox” feature on main menu for items in your “queue”

Q&A Next Webinar September 25 th 10 a.m. Check GME home page for updates Presentation Recording and Materials Available on GME System under “Document Library” tab, look for “Webinar Presentations” ADE Grants Management Division 9/11/14