1. To create a world-class educational system that gives students the knowledge and skills to be successful in college and the workforce, and to flourish as parents and citizens Vision To provide leadership through the development of policy and accountability systems so that all students are prepared to compete in the global community Mission ©MDE – Office of Federal Programs 1

2. All Students Proficient and Showing Growth in All Assessed Areas Every Student Graduates High School and is Ready for College and Career Every Child Has Access to a High-Quality Early Childhood Program Every School Has Effective Teachers and Leaders Every Community Effectively Using a World-Class Data System to Improve Student Outcomes State Board of Education Goals 5-Year Strategic Plan for 2016-2020 ©MDE – Office of Federal Programs 2

3. Office of Federal Programs’ Vision, Mission, & Goals 3 MAFEPD June 2015 ©MDE – Office of Federal Programs

4. federalprograms2@mde.k12.ms.us Questions? ©MDE – Office of Federal Programs 4

5. AGENDA ©MDE - Office of Federal Programs 5 I.Crosswalk: CFPA Budget vs. MCAPS Funding Application II.Funding Application i.Sections ii.Allocations and Transferability iii.Budget and Budget Overview iv.Desk Audits III.Request for Funds

6. Crosswalk ©MDE - Office of Federal Programs 6

7. Funding Application ©MDE – Office of Federal Programs 7

8. Funding Application Main Page ©MDE – Office of Federal Programs 8 Launching point for all funding applications View filters Entitlement versus Competitive Revision Status and Status Date

9. Funding App: Sections ©MDE – Office of Federal Programs 9 Overview of a selected funding application revision Launching point to pages within the application

10. Funding App: History Log ©MDE – Office of Federal Programs 10

11. Funding App: Create Comment ©MDE – Office of Federal Programs 11

12. Funding App: Navigation ©MDE – Office of Federal Programs 12 Save and Go To allows navigation between any page in the funding application

13. Funding App: Save and Go To…continued ©MDE – Office of Federal Programs 13 Using Save and Go To refreshes session timeout Save and Go To Current Page: Saves changes to the page and keeps user on that page Save and Go To Next Page: Saves changes to the page and moves user to next page in that section Save and Go To Previous Page: Saves changes to the page and moves user to previous page in that section If no previous or next page exist, user is returned to Sections page

14. Funding App: Allocations ©MDE – Office of Federal Programs 14 Displays allocation for each grant in funding application

15. Funding App: Transferability ©MDE – Office of Federal Programs 15 The ESEA Flexibility Waiver allows MS LEAs to transfer up to 100% of Title II funds into Title I.

16. Funding App: District Set-asides & Overview ©MDE – Office of Federal Programs 16

17. Funding App: School Eligibility ©MDE – Office of Federal Programs 17

18. Funding App: PPA List ©MDE – Office of Federal Programs 18 Budget funds at each school location o School’s Allocation / Parental Involvement / Private Schools

19. Funding App: Budget ©MDE – Office of Federal Programs 19 Displays budget total for each Function or Object Code for this grant Entry point to budgeting for each Function or Object Code

20. Funding App: Budget Detail ©MDE – Office of Federal Programs 20 Line item entry of budget data and narrative by Function Code and Object Code Offers flexibility in the level of detail provided Central Office Location Code selected by default; modify as appropriate Subsequent years allow initial population of this data by copying forward last year’s budget

21. Funding App: Budget Overview ©MDE – Office of Federal Programs 21 Filter budget by Location and Indirect Cost Rate

22. Funding App: Page Locking ©MDE – Office of Federal Programs 22 Pages are locked down when application is in approval process Application must be returned unapproved if changes are desired to an application that has been moved into Draft Completed or Revision Completed Revision must be started to modify an application that is approved MCAPS prevents multiple users from editing the same page simultaneously User will see message indicating the user that is locking the page Lock is released after that user leaves the page or the session times out

23. Funding App: Validation ©MDE – Office of Federal Programs 23 Business rule checks put in place to ensure quality of data being submitted by LEA System automatically runs validation as application is completed Presence of validation issues indicated on the Sections page, under the Validation column Messages do not appear on the page as user fills out data System does not prevent saving of “invalid” data; prevents submission of invalid data Validation checks can span pages “Invalid” data can become valid based on subsequent input

24. Funding App: Validation ©MDE – Office of Federal Programs 24 Two types of validation messages –Errors: Prevent submission of application –Warnings: Point out potential issues but allow submission Filtering Messages –All: Show every message –Section: Show all messages for pages in that section –Page: Show all messages for that page Each message is a clickable link Clicking link will take user to the screen on which the issue occurred

25. Funding App: Desk Audits ©MDE – Office of Federal Programs 25 Goal: within 3 months of approving the Consolidated Budget, request a Budget Expenditure Report by Fund / Function / Major Object for Titles I and II Result: will minimize monitoring findings related to budgets not aligning.

26. Request for Funds: Workflow ©MDE – Office of Federal Programs 26 1.Business Manager Initiates entry of the monthly Request for Funds Expenditures are entered as YTD Due by the 12 th of each month 2. Federal Programs Director Reviews and approves the request 3. MDE Finance Director Submits all requests to the Office of Accounting in a single Excel document

27. Request for Funds (RFF) ©MDE – Office of Federal Programs 27 Choose Fiscal Year and Funding Application Available Budget: Lesser of Approved Budget and Pending Allocation Total Available Amount Net Available Amount = Total Available – Received Amount

28. RFF: Project Summary ©MDE – Office of Federal Programs 28

29. Create Request for Funds ©MDE – Office of Federal Programs 29 Requests cannot be created until funding application is approved One active request per LEA/Grant/FY combination General Framework consistent with Funding Application –Sections –History Log and Communication –Validation –Workflow Requests cannot be created until funding application is approved One active request per LEA/Grant/FY combination General Framework consistent with Funding Application o Sections o History Log and Communication o Validation o Workflow

30. RFF: Expenditure Detail ©MDE – Office of Federal Programs 30 Report YTD Expenditures by Object and Function Codes Only displays rows and columns that contain approved budget amounts System validates expenditures against approved budget Hover on cell to see approved budget amount Disabled cells where no approved budget exists Automatically populates expenditures from previous request o Updates cells that have changed

31. RFF: Project Summary ©MDE – Office of Federal Programs 31 Allocation, Available Budget, Cash Received Total Cash Basis Expenditures (populates from previous page) Cash Balance on Hand, Cash Available, Total Amount Requested

32. RFF: Validation ©MDE – Office of Federal Programs 32

33. Placing a HOLD on a Project ©MDE – Office of Federal Programs 33

34. MISC Adjustments: REFUNDS ©MDE – Office of Federal Programs 34

35. School Improvement Conference – June 24-25, 2015Convention Center, Hattiesburg, MS MCAPS Trainings – June 23, 25, 26MDE Suite 102 and 212, Jackson, MS MASS – July 14-17, 2015Beau Rivage, Biloxi, MS Cycle II Monitoring Training – August 2015TBD MASBO – September 16-18, 2015 Beau Rivage, Biloxi, MS ESEA and IDEA Fiscal Conference – October 2015TBD Upcoming Events Data Conference June 2015 ©MDE – Office of Federal Programs 35

36. Meet the Fiscal Team ©MDE - Office of Federal Programs 36 Melanie Diggs Bureau Director of Finance Region 9 Supervisor mdiggs@mde.k12.ms.us Carol Spann School Payments, Comparability, MOE, Title I Carryover Region 9 Contact cspann@mde.k12.ms.us Betina White Monitoring and MS Soars Regions 1 and 2 Contact BSWhite@mde.k12.ms.us Shanika Grant SEA Contracts, Payments, and Travel Region 9 Contact sgrant@mde.k12.ms.us