Cooperation BSZ – VZG (GBV) CBS Partner-Meeting Hamburg, September 15 2015 Reiner Diedrichs / Dr. Ralf Goebel.

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Presentation transcript:

Cooperation BSZ – VZG (GBV) CBS Partner-Meeting Hamburg, September Reiner Diedrichs / Dr. Ralf Goebel

2 Why cooperate? Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Similar systems (Pica-CBS) Different competences / skills Innovation Further partners? at present: hbz German Research Foundation (DFG) / and the German Council of Science and Humanities postulated: Joint services – functional division of activities

3 Goals 2015 Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Shared setup of a joint e-book pool Administrative environment for e-books (for union networks and libraries) Adjustment of the union catalogues - CBS (technical structures of Pica systems, common internal format, uniform cataloguing and application rules) Cooperation agreement BSZ - VZG (GBV)

4 Goals 2016 Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Workflow system for digitization Analysis of the fields of activities Organizational arrangements for the cooperation Joint data pools: - BSZ/VZG/hbz: Common Bibliografic Data Zone CBDZ - BSZ/VZG: GBV-Zentral (Solr cloud index)

5 Goals 2017 Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | BSZ/GBV: a jointly operated catalogue National coordination e.g. digital preservation on a national level Joint services – functional sharing of activities, based on the analysis in 2016 BSZ/VZG/hbz: CBDZ (Common Bibliographic Data Zone) - Initially for Alma customers - Union Catalogues operate as master databases (= the present situation)

One Year of Cooperation BSZ – GBV Where are we now? Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

7 Setup of common organizational structures Introduction RDA / preparations for joint catalogue Ebook pool Digitization OperatingCBS Focuses 2014/2015

8 Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Common Logo for Cooperative Projects Common Organizational Structures

9 Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Active working groups  format adjustment  merging of catalogues  e-book pool  digitization  CBS-management Committees  Thematically-oriented participation of management, advisory board and working groups Common Organizational Structures

10 Merging of internal format (2015) Common cataloguing format (starting 2016)  at present: BSZ: 4-digit categories, subfields (e.g. $d) GBV: 4-digit categories, descriptive elements (e.g. „_:_“)  starting 2016: BSZ+GBV: 4-digit categories, subfields Common cataloguing guideline (starting 2016) Common cataloguing platform (starting 2017) Common Catalogue: Scheduling Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

11 Hierarchical structures Authority files: e.g different treatment of name records Matching and merging of bibliographic records Data from external sources: GBV integrated, BSZ as separate data pool Administrativ data: library identifiers, user accounts, etc. support of local library systems Preparatory work in GBV: - „clean-up“ of data from external sources without holdings - „clean-up“ of union data without holdings - working on existing redirects - if necessary: matching with BSZ data to eliminate duplicates within GVK Common Catalogue: Areas of Work Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

12 Format Adjustments GBV: old 0500 Aaua /1ger 1700 /1XA-DE *Pb. : EUR #OCoLC# =V N GBV: Diedrichs, Reiner! !Diedrichs, Reiner *1957-* ; ID: gnd/ X! ! 4000 Tauchen in Cadaques / Reiner Diedrichs 4030 Göttingen : Dührkohp & Radicke S 4061 zahlr. Ill., Kt mm x 170 mm, 250 gr Edition Phidias 4222 Literaturverz. S ; ; |g| ! !Cadaqués ; ID: gnd/ ! ! 5101 |s| ! !Tauchen ; ID: gnd/ ! ! 5102 |f| Führer 5108 GBV: new 0500 Aaua ger 1700 XA-DE $gPb.$fEUR #OCoLC# $v N GBV: Diedrichs, Reiner! !Diedrichs, Reiner *1957-* ; ID: gnd/ X! ! 4000 Tauchen in Cadaques$hReiner Diedrichs 4030 Göttingen$nDührkohp & Radicke S 4061 zahlr. Ill., Kt mm x 170 mm, 250 gr Edition Phidias 4222 Literaturverz. S ; ; ! !Cadaqués ; ID: gnd/ ! ! 5101 ! !Tauchen ; ID: gnd/ ! ! 5102 Führer 5108 |f|213 Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

13 Common test-CBS for RDA and ebook-pool Common internal and cataloguing format Common cataloguing guideline Common e-learning platform Common online help platform RDA / Format Adjustments Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

14 Metadata  Joint ebook pool: - complete availability of ebooks and ebook packages - rapid availability - high quality (normalization, RDA) Management  EBM-Tool - publishers/vendors - packages - package requests by libraries - automated import - copy cataloguing of individual ebooks suitable test for joint cataloguing platform E-Book Pool Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

15 Phase 1: 2015/16: two CBS, different data models Phase 2: starting 2017: one CBS, one data model GBV: One title record per ebook ebook vendor CBS BSZ ebook Pool RDA compliant CBS GBV Library ebook pool: One title record per vendor BSZ VZG BSZ: One title record per vendor EBM-Tool Availability Request Holdings Ebook pool Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Marc21

16 EBM-Tool Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Vendors

17 EBM-Tool Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Available ebook packages

18 EBM-Tool Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Data supply

19 EBM-Tool Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Package requests

20 Digitization: A joint technical platform  Goobi Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) | Digitized media: - HTWG Konstanz - Kunstbibliothek Berlin - Gleimhaus Halberstadt - DSM Bremerhaven

21 Synergies of CBS usage: - Exchange of experiences: virtualization, version management, CJM, etc. - Development of programs to be jointly used, e.g. export, statistics, etc. - Maintenance of parameters and tables - Training Mutual backup in case of disaster - mirroring of backups - mirroring of CBS environments Joint development projects: e.g. new data model for ebooks CBS technical aspects Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

22 BSZ and VZG have a similar structure regarding this area (also important: there‘s good chemistry between us) RDA is a one time chance to harmonize and cooperatively develop our services BSZ and VZG already benefit from the cooperation: one format, one guideline, one ebook pool, one digitization platform The cooperation is open for further partners: hbz-VZG: Kuali OLE / hbz-BSZ-VZG: Alma Network Zone (CBDZ) Conclusion The cooperation is an important step towards modernizing and development of the national information infrastructure! Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |

Thanks for your attention Questions? Reiner Diedrichs / Dr. Ralf Goebel | Cooperation BSZ-VZG (GBV) |