Preparation of Budget & Financing Plan For IQAC Proposal Presented By Ahmadul Haque Finance Officer Higher Education Quality Enhancement Project - Cell

Eligible Expenditure Goods: Books, manuals and office equipment (computer and accessories, photocopier, printer, scanner, multimedia projector, air conditioner, appliances etc) for IQAC office; Furniture/Fixtures for IQAC office; Printing and stationeries for IQAC office and SA purpose. Works: Renovation: repairing and refurbishing existing infrastructure for IQAC office (maximum BDT 400,000.00). 12 June 2016Budget2

Eligible Expenditure (contd.) Services: Remuneration, TA/DA and local hospitality for the resource persons invited to conduct training/workshop; Remuneration, TA/DA and local hospitality for the peer review team composed of three local or international (max. one international) consultants/experts/specialists (Max BDT 300,000.00); Repair/maintenance of office equipment; Payment for intellectual properties use etc. 12 June 2016Budget3

Eligible Expenditure (contd.) Training/workshop etc: Awareness programs for teachers and students about SA and QA; Training and workshop for academic staff on QA; External institutional review of academic processes to support internal QA; Expenditures for participation in customized training courses for professional development of permanent academic staff on practices of QA, qualification framework and accreditation in HE, SA, preparing SA report and strategic plan; Expenditure for holding Conference/ seminar/ workshop/ consultations/ focus group discussions related to QA within Bangladesh. 12 June 2016Budget4

12 June 2016Budget5 Eligible Expenditure Manpower Provisional manpower (non-academic)can be appointed/hired. Consolidated Salary of officer and staff will be offered according to public university’s / GOB pay scales for the equivalent position. Private university's shall also follow the same rule.

Non-Eligible Expenditure Salary and allowances for the permanent academics and support staff of the university; Any establishment/recurring/revenue expenditures of the IQAC office; Large civil works like construction of new physical infrastructure i.e., building, road, laboratory, workshop, classroom, auditorium, library, seminar hall/lecture theatre/room/facilities etc.; Costs not related to IQAC activities and not included in the IQAC work plan, financing and procurement plans and budget. 12 June 2016Budget6

Types of Budget There are two type of budget for sub-project under AIF: Detail Budget Summary Budget 12 June 2016Budget7

Summary of Estimated Budget Economic Code Items of ExpenditureUnitQuantityEstimated Cost (Taka) % of Estimated Cost a. Revenue Expenditure 4500Pay of Officers 4600Pay of Staff 4800Supply & Services 4900Repair & Maintenance Total revenue expenditure b. Capital Expenditure 6800Acquisition of Assets Total Capital Expenditure Total Cost (a+b) c. Operational Cost/Contingencies (maximum 2% of total Cost) Total Cost (a+b+c)

Details of Estimated Budget Economic Code* Item of Expenditure /Activity UnitQuantityRate Estimated Cost (Taka) % of Estimated Cost a) Revenue Expenditure: 4500 Pay of Officer (Consolidated) 4501 Manager/Administration Sub-total 4600 Pay of staff (Consolidated) 4601 Accountant Data Entry/Computer Operator MLSS/Support staff Sub-total Total Consolidated Salary ( ) 4800Supplies and Services 4801Travel Expenses 4817Website development & Maintenance 4828Printing & Stationary 12 June 2016 Sub-Projects Budget 9

Details of estimated Budget Economic Code*Item of Expenditure /ActivityUnitQuantityRate Estimated Cost (Taka) % of Estimated Cost 4831Books & Journals 4833Advertising & Publicity 4840 Training & Study Tour: Local: …….. Foreign: …….. Sub-total 4842 Conference/Seminar/Workshop Conference on …… Seminar on…. Workshop on… Consulting Services: (Not exceeding 10% of total cost) Consultant for………………… Travel & hospitality costs for visiting academics Sub-total 12 June 2016 Sub-Projects Budget 10

Detail of estimated Budget Economic Code*Item of Expenditure /ActivityUnitQuantityRate Estimated Cost (Taka) % of Estimated Cost 4883 Incentives for IQAC management team) Honorarium for Director Honorarium for Assoc. Director Sub-total 4886Survey 4887Copying charge 4899Other Expenses Total Supply & Services (4800) 4900Repair & maintenance 4921 Refurbishing/renovation: (Not exceeding 10% of total project cost) (each item individually) Total Repair & Maintenance (4900) Total Revenue Exp ( ) b) Capital Expenditure 6800Acquisition of Assets 12 June 2016 Sub-Projects Budget 11

Detail of estimated Budget Economic Code*Item of Expenditure /ActivityUnitQuantityRate Estimated Cost (Taka) % of Estimated Cost 6807 Motor Vehicles (insert each item individually) Sub-Total 6813 Machinery & Other Equipments: (insert each item individually) 6814 Engineering Equipment: (each item individually) 6815 Computer & IT Equipment: (insert each item individually) 6817 Computer Software: (each item individually) 6819 Office Equipment: 6819 ( each item individually) 6820 Teaching & Learning Materials: 6820 Devices White Board Books & Journals 12 June 2016 Sub-Projects Budget 12

Detail of estimated Budget Economic Code* Item of Expenditure /Activity UnitQuantityRate Estimated Cost (Taka) % of Estimated Cost 6821 Furniture & Fixtures: Furniture & Fixtures for Seminar Furniture & Fixtures for Lecture Theatre Furniture & Fixtures for General Purpose Sub-total 6822 Laboratory Equipment/Intrument : (insert each item individually) 6827 Electrical Equipment: (insert each item individually) Sub-total Total Capital Expenditure (6800) Total Cost (a+b) ( c ) Operational Costs/Contingencies (maximum 2% of total cost) Total Cost (a+b+c) 12 June 2016 Sub-Projects Budget June 2016

Quarterly Financing Plan Prepare Quarterly Financing Plan from detail budget over the life of the proposed project, Calculate fund requirement for each quarter, Show fund requirement against each economic code/activity, Distribute budgeted amount to different quarter based on requirement, Use Procurement Plan, Work Plan etc. in distributing fund. 12 June 2016Budget14

Financing Plan Eco CodeItem of Exp/Activity Year 1 (FY )Year 2 (FY ) Total Qtr 1Qtr 2Qtr 3Qtr 4Qtr 5Qtr 6Qtr 7Qtr 8 July-SeptOct-DecJan-MarApr-JuneJuly-SeptOct-DecJan-MarApr-June (a) Revenue Expenditure 4500 Pay of Officer (Consolidated): 4501 Office Secretary/Manager 4600 Pay of Staff (Consolidated): 4601 Pay for Accountant Pay for Data Entry/Computer Operator Pay for MLSS Sub-Total Total Consolidated Salary ( ) 4800 Supplies & Services: 4801Travel Expenses 4817Web page development & Maintenance 4831 Books & Journals for SPM Office 4833Advertising & Publicity 12 June

Some Points to Remind Cost of Consultancy service cannot exceed 10% of the total Project Cost. Renovation/Refurbishment cannot exceed 10% of the total Cost (Max BDT 400,000.00). Remuneration, TA/DA and local hospitality for the peer review team composed of three local or international (max. one international) consultants/ experts/specialists (Max BDT 300,000.00). Operational cost/Contingencies cannot exceed 2% of the total Project Cost. 12 June 2016Budget16

Thank You 12 June 2016Budget17