Accident Investigation SGRP CD Slide # Meeting 1 Northern Ontario Safety Group

Accident Investigation SGRP CD Slide #2 Agenda  What is your 2016 “MySafetyResolution”?  Program Overview  Developing your Standard  Next meeting and due dates Safety Groups 2016 Meeting 1 2

Accident Investigation SGRP CD Slide #3 3

Accident Investigation SGRP CD Slide #4 Leadership Control Activities Hazard Recognition & Assessment Organization 1.Set standards 2.Communicate 3.Train 4.Evaluate 5.Acknowledge success and make improvements Managing Health & Safety 4

Accident Investigation SGRP CD Slide #5  Attendance – Must attend and participate in a minimum of 3 group meetings in the program year.  Reporting – Sign-off by senior management and submit all reports to sponsor by due date.  Achievement – Complete 5 health and safety elements (demonstrate all 5 Steps to Managing Health and Safety) –Consistent Action Plan Element: D-25. First Aid (1 to 5 year firms only)  Participate – In networking activities with group members; if asked, cooperate with WSIB validation audit if selected. Safety Group Program Requirements (All participants) 5

Accident Investigation SGRP CD Slide #6 ACTION PLAN DUE: FEB 26/16 ACTION PLAN DUE: FEB 26/16 YEAR END REPORTING DUE: DEC 19/16 YEAR END REPORTING DUE: DEC 19/16 PROGRESS REPORT 2 DUE: Oct 11/16 PROGRESS REPORT 2 DUE: Oct 11/16 PROGRESS REPORT 1 DUE: June 27/16 PROGRESS REPORT 1 DUE: June 27/16 Make improvements and acknowledge success Evaluate Communicate and Train (Remember to keep in mind confirming the status of maintenance elements) Create written Standard for each element MTG 2 MTG 3 MTG 4 MTG Safety Group 1 – 5 Year Program Timeline Guide Orientation/ Leadership APPLICATION DUE: DEC 11/15 APPLICATION DUE: DEC 11/15 Conduct Workplace Self Assessment and select Action plan elements Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec ( Validation Audits ) 2016

Accident Investigation SGRP CD Slide # Written & Implement HSMS Audit Standard 2. Internal Auditor Training 3. Review of 2015 Audit 4. Complete the HSMS Audit (with RTW Section) 5. Develop and Start Continual Improvement Plan Safety Group Advantage Program Elements 7

2016 ACTION PLAN DUE: FEB 26/ Safety Group APPLICATION DUE: DEC 11/15 PROGRESS REPORT 1 DUE: June 27, 2016 PROGRESS REPORT 2 DUE: Oct 11, 2016 YEAR END REPORT/ CHECKLIST DUE: DEC 19/ Advantage Program Timeline Guide ACTIONS: Intro to Auditor Training Meeting #3 Complete Intro Auditor Training or verify training qualifications Submit completed HSMS Audit Report to Management Create written Standard for HSMS Audit Management develops Continual Improvement Plan Management Starts Continual Improvement Plan Review 2015 Audit/CIP & Start 2016 HSMS Audit MEETINGS: REPORTING : Meeting #4 ( Validation Audits ) Meeting # 2 Meeting # 1 Jan Feb Mar Apr May Jun July Aug Sep Oct Nov Dec 2016

Accident Investigation SGRP CD Slide #9  a HSA representative will conduct at least one site visit –Check on progress, answer questions Note:  In 2016, WSIB will conduct validation audits –Firms that participated in 2015 –Up to 10% of firms Site Consultations 9

Accident Investigation SGRP CD Slide #10 Agenda  What is your 2016 “MySafetyResolution”?  Program Overview  Developing your Standard  Next meeting and due dates Safety Groups 2016 Meeting 1 10

Accident Investigation SGRP CD Slide # Steps to Managing Health and Safety 11 Achieving Continuous Improvement 1. Set Standard 5. Acknowledge and Improve 2. Communicate 3. Train 4. Evaluate

Accident Investigation SGRP CD Slide #12 What is a Standard? Setting Standards 12  A written document that outlines and explains how your company will meet the element requirements

Accident Investigation SGRP CD Slide #13 Why set Standards?  Standards establish your health and safety program  Standards indicate who does what, when and sometimes how and why  Standards set the ‘bar’ against which you can evaluate whether or not your health and safety program is working. Setting Standards 13

Accident Investigation SGRP CD Slide #14 General guideline:  Standards must conform with the –WSIB Employer Guidelines (4th edition) OR 2016 Safety Groups Advantage Program Employer Requirements –OHSA and regulations –Workwell  Standards should be written on company letterhead and signed by a senior management member. Setting Standards 14

Accident Investigation SGRP CD Slide # Purpose 2. Scope 3. Reference Materials 4. Roles and Responsibilities 5. Communication 6. Training/Implementation 7. Procedures 8. Evaluation 9. Acknowledge Success and Make Improvements 10. Forms. What could you include in your Standard? 15

 Consult with those who will be affected –Workers, supervisors and management  Ensure that it is a SMART standard Setting Your Standard 16 Make It a SMART Standard Good Objectives Specific Measurable Achievable Realistic Time Bound State when you will be done. Do you have the resources you need to do it – money, people, time, materials, etc? State exactly what you want to do. Use Action Verbs. Answer who, what, why, when and how. Quantify it. How will you track your progress? Double check.. Are you trying to do too much?

Accident Investigation SGRP CD Slide # Year Members: In groups develop a standard for your common element “First Aid” D-2” Resources:  First Aid Element Checklist  WSIA Regulation 1101  Setting your standard workshop  First Aid (Employers Guidelines) Let’s discuss developing your Standard (Workshop Activity) 17

Accident Investigation SGRP CD Slide #18 Advantage Program Members: In groups develop a standard outlining a policy and procedure for your HSMS Audit Program Resources:  2016 Advantage Program Action Plan (Write and implement a standard for HSMS Audit Program)  2016 SGAP Employer Requirements (Page 3) Let’s discuss developing your Standard (Workshop Activity) 18

Accident Investigation SGRP CD Slide #19  All Safety Group chapters from throughout the province will submit their draft standards  The best example of the 1-5 and Advantage Program sample standards will be posted for reference on the Safety Group web site  The successful chapter location(s) will be recognized at the second Safety Group meeting Let’s discuss developing your Standard (Workshop Activity) 19

Accident Investigation SGRP CD Slide #20 Agenda  What is your 2016 “MySafetyResolution”?  Program Overview  Developing your Standard  Next meeting and due dates Safety Groups 2016 Meeting 1 20

Accident Investigation SGRP CD Slide #21 Safety Group Advantage Program HSMS Review (internal audit) Training: 2-hour “Introduction to Auditing” training available at the second Safety Group meeting (April 1:30 p.m.) A current qualification for auditing may be accepted as equivalent training (Check with your sponsor) This free training is available to all NOSG members A Record of Training will be provided subsequent to the completion of training 21

Accident Investigation SGRP CD Slide #22 Safety Group Program Documentation – Limited Extension of Submission Timelines Over the years the Northern Ontario Safety Group has made every attempt to work with our firms in allowing additional time, beyond program timelines, for document submission where extenuating circumstances existed. In 2016 we will be formalizing this process and require firms to contact Rose Bedard to request an extension in such When these requests are received, Rose will the firm confirmation of an extension of up to an additional 5 days to submit the outstanding documentation. Firms unable to submit the required documents within the identified timelines will be removed from the Safety Groups program for

Accident Investigation SGRP CD Slide #23  Next Meeting –Date: –Time: –Location: –Bring drafts of program material to each meeting  Action Plan Submitted to your Consultant by February 26  Book your site consultation date with your consultant. Next Meeting and Due Dates 23

Accident Investigation SGRP CD Slide #24 Discussion and Questions 24