Leadership Launch Module 11: Introduction to School Wide Information System (SWIS) and the Student Risk Screening Scale District Cohort 1 1

Why Collect Discipline Information Decision making Professional Accountability Decisions made with data (information) are more likely to… be implemented be effective 2

The School-Wide Information System (SWIS) Web-based information system designed to assist school personnel in the use of office referral data to design school-wide and individual student interventions. Provides school personnel with accurate, timely and practical information for making decisions about discipline systems 3

Three Key Elements of SWIS 1.Data Collection System Coherent system for assigning referrals Prob. behavior definitions, referral form, rules for referral Allocation of FTE to enter data, build reports 2.Computer Application Web-based, continuously available, secure 3.Decision-making Use of data School-wide Individual Student 4

Features of SWIS Only reports discipline data Major office referrals Minor discipline offenses Suspensions and expulsions Highly efficient (30 sec per referral) Local control (Building Level) Formatted for decision-making (pictures) Information is available continuously Confidential, secure Can be combined with district data base 5

Improving Decision-Making ProblemSolution From We have data but don’t know what to do with it 6

Improving Decision-Making To Problem Solving Solution Information/ Data Action Planning & Evaluation 7

8

……. 9

10

SWIS Data Entry: Add/Revise Referral 11

12

SWIS summary (Majors Only) 4,634 schools; 2,394,591 students; 1,802,178 ODRs Grade Range Number of Schools Mean Enrollmen t per school Mean ODRs per 100 stud/ school day Median ODRs per 100 per school day 25 th Percentile ODR/100/ school day 75 th Percentile ODR/100/ school day K (.41) (.81) (.86) PreK (.49) PreK (3.0)

SWIS Reports: Referrals by Problem Behavior 14

SWIS Reports: Referrals by Location 15

SWIS Reports: Referrals by Student 16

SWIS Reports: Referrals by Time 17

Blending SWIS with District Database Different tools for different tasks District: Large database for district-level decision-making and policy development (SASI, PowerSchool, Infinite Campus) Annual decision cycles Decisions affecting large groups Data typically summarized for prior year Legal accountability School: Locally controlled decision-making Daily, weekly, monthly decision cycles Decisions affecting individuals and small groups Data must be current (within 48 hours) Progress Monitoring Tool Incorporate SWIS TM data into District Database 18

With your coach discuss the following items: What features of SWIS are already covered through an existing system that you are using?What features of SWIS are already covered through an existing system that you are using? What features of SWIS are unique?What features of SWIS are unique? What conversations do you need to have with others that will help them understand the similarities and differences between SWIS and your current system, i.e. District Reporting System vs. Progress Monitoring Tool?What conversations do you need to have with others that will help them understand the similarities and differences between SWIS and your current system, i.e. District Reporting System vs. Progress Monitoring Tool? Would double entry be the most efficient use of time knowing the complexities of data integration?Would double entry be the most efficient use of time knowing the complexities of data integration? Your Turn 19

20

Why talk about SWIS now There are many pieces to learn, train, schedule and organize before you can begin entering data. Coaches and principals play a key role in the management of SWIS and building level support for using SWIS. The earlier we can start, the earlier you can begin entering data and reviewing your reports for decision making. 21

Discipline Data: A Cautionary Tale School A began collecting SWIS data as part of implementation of MiBLSi. Here’s their data: 22

Discipline Data: A Cautionary Tale Here’s what you don’t see in their data: Teachers report they don’t have time to write referrals and just send kids to the office. Teachers feel nothing happens in the office to address students’ behavior, so why should they bother? Teachers feel that since their data shows “no problems”, so no action is needed. 23

Discipline Data: A Cautionary Tale Moral of the Story: Accurate Data Leads to Accurate Problem Solving, Prevention and Intervention. How will you ensure that: –Your data is accurate –Staff understands why it is important to collect the data –Your staff is in agreement about what data is collected. –Your staff is in agreement about how the data will be used. 24

WARNING! You are about to engage in a process that will help you to establish the data system for collecting discipline referral data. You will still need to be aware of and planning for the practices around ensuring your school is collecting and acting upon accurate data. 25

Your Turn How will you ensure that: –Your data is accurate –Staff understands why it is important to collect the data –Your staff is in agreement about what data is collected. –Your staff is in agreement about how the data will be used. Note any action items on your Follow-up Activity Worksheet. 26

Future SWIS Activities SWIS Readiness completed Swift at SWIS training needs to be completed Begin SWIS Data input daily/weekly within 2 weeks after Swift at SWIS training Share SWIS data with team and staff monthly Review problem behaviors, major vs. minor, and motivation with staff as needed 27

Student Risk Screening Scale 28

29

Your Turn The Leadership Launch Series has covered a great deal of information in an attempt to prepare you to lead RtI/MTSS implementation in your district or building. Look back through the Follow-up Activity Worksheets from all modules.Look back through the Follow-up Activity Worksheets from all modules. Note items that have been completedNote items that have been completed Make plans to complete any outstanding actionsMake plans to complete any outstanding actions 30

In preparation for your Positive Behavior and Interventions Support Trainings: Be sure the training date is on your calendarBe sure the training date is on your calendar Finalize team members to attend the trainingFinalize team members to attend the training Assign someone to register the entire team for the trainingAssign someone to register the entire team for the training Prepare any necessary items to bring to the trainingPrepare any necessary items to bring to the training Assignment 31

How Did We Do Today? Did we accomplish what we set out to do today? Did we achieve the desired outcomes? 32

Goal of Leadership Launch The goal of the three day leadership launch series is to build the leadership capacity and skills of principals and coaches so you can better lead and facilitate your leadership team and school or district in building a sustainable system for RtI/MTSS. 33

Outcomes for Day 3 Administrators and Coaches will be able to: Articulate the “Big Ideas” of Schoolwide Positive Behavior and Intervention Supports (PBIS) Respond to common concerns related to the implementation of PBIS Articulate the purpose of the Schoolwide Information System (SWIS) and why SWIS is used 34

Thank you for your leadership, hard work, and dedication to the implementation of RtI/MTSS! “We can talk or dream about the glorious schools of the future or we can create them.” Marilyn Ferguson 35