ESL Program Area Updates May 2013 Linda L. Long State Title III Director ESL/Bilingual Education Advisor

PDE Mission for the Education of English Language Learners  Provide for the maintenance and support of a thorough and efficient system of education which includes the provision of quality, culturally responsive, and equitable educational programs for English language learners and assurance of their appropriate participation in all aspects of the educational system.  Ensure that its programs will address the needs and rights of English language learners in all its initiatives throughout the entire process of planning and implementation.

PDE Vision for the Education of English Language Learners  Promotes the recognition of English language learners and their parents as cultural and linguistic assets to the Commonwealth’s global initiatives.  Is committed to using its Standards Aligned System to ensure that English language learners receive core curriculum instruction and achieve high levels of academic success.

Agenda  ACCESS for ELLs Assessment  LEP Data Collection  Professional Development Opportunities  Title III & Accountability  SAS Portal  ESL Program Area Projects & Initiatives  Technical Assistance

ACCESS for ELLs Assessment

Testing Schedule TASKStart DateEnd Date LEA Test Administrator Training WindowN/A1/27/2013 LEAs Order Test Materials11/12/201212/14/2012 PIMS Precode Data Collection Period for ACCESS for ELLs11/15/201212/14/2012 LEAs Receive Test MaterialsN/A1/14/2013 Test Window1/28/20133/8/2013 Order Additional Materials DeadlineN/A2/22/2013 PIMS ACCESS for ELLs Data Collection Period2/25/20133/8/2013 LEAs Ship Completed Materials to MetriTechN/A3/15/2013 MetriTech Data Validation Website Open for LEAs to Correct Demographic Information4/15/20134/19/2013 PIMS ACCESS for ELLs Data Collection Open for Corrections4/15/20134/19/2013 MetriTech Data Validation Website Open for LEAs to Correct Demographic Information (only for LEAs notified by PDE)5/6/20135/10/2013 PIMS ACCESS for ELLs Data Collection Open for Corrections (only for LEAs notified by PDE)5/6/20135/10/2013 Score Reports Shipped to Districts* *Week of June 3, 2013 Schedule is located on the WIDA website at Click on consortia. Select member states. Select PA.

Alternate ACCESS for ELLs—Pilot Administration o Bureau of Teaching & Learning will continue to collaborate with the Bureau of Assessment & Accountability and the Bureau of Special Education to prepare for statewide implementation in

ACCESS Testing  Alternate ACCESS for ELLs will be available for implementation across the Commonwealth  ACCESS for ELLs listening domain will require media- based delivery  Field testing of ACCESS 2.0 (technology based delivery) will take place

Testing Schedule TENTATIVE. Final Schedule will be posted to the WIDA website at Click on consortia. Select member states. Select PA.

LEP Data Collection

Required LEP Data Collections Detailed calendar can be accessed on the PDE Website in Programs >> Programs O-R >> PIMS - Pennsylvania Information Management System. ProgramsPrograms O-R at: Data CollectedWindowTemplates RequiredPurposeImpact Student DataOctober  District Snapshot  School Enrollment  Programs Fact  Student  Student Snapshot Collects data on LEP students in programs designed for LEP students. This data is used for federal reporting purposes. Title III LEP & Immigrant Children & Youth funding determined by this report PreCodeNovember  School Enrollment  Program Fact  Student  Student Snapshot Provides student precode labels for the ACCESS for ELLs and PSSA, PSSA-M, and test booklets. Labels for WIDA ACCESS are generated from the November report ACCESS for ELLs Reporting Collection February 25- March 8, 2013  Student  Student Snapshot  Program Fact Collects data on LEP and Title III LEP students who are enrolled in the and tested using the ACCESS for ELLs English Language Proficiency Assessment during the ACCESS for ELLs test window. This snapshot is used for federal reporting purposes and for accountability purposes. ACCESS Test Files are matched to reported LEP students. Invalid IDs and discrepancies are deleted. Data MUST be accurate. LEP System March 4- 31, 2013  NA  Application is online and accessed through the PDE Portal. Collects data on LEP students in programs designed for LEP students. This data is used for federal reporting purposes and Title III nonpublic funding. Title III nonpublic allocations determined by this report. ELL End of Year Count June  Student Snapshot  School Enrollment  Program Fact  Student Collects data on LEP, ICY, and Title III students who were enrolled in a school at any time during the school year. This snapshot is used for federal reporting purposes. Reported to Congress. Impacts federal decisions concerning policy and funding for LEP and Immigrant students.

Data Related to LEP Students  Accurate data is essential for federal reporting, accountability and data analysis purposes  LEAs are responsible to report accurate data to PIMS and LEP System  LEAs’ signature on Accuracy Certification Statement (ACS) attests that the data contained in PIMS or LEP System is true and accurate

PIMS March 8 ELL ACCESS for ELLs Data Collection  March 8 English Language Learners – ACCESS for ELLs PIMS Collection Window:  February 25, 2013 – March 8, 2013  Snapshot Date – March 8, 2013  March 8 English Language Learners – ACCESS for ELLs Student Accuracy Certification Statement (ACS):  Due March 22, 2013

PIMS ACS Errors to Correct  No ACS submitted  No program facts template uploaded  ELLs reported in student template/student snapshot template don’t agree with number reported in the program facts template  Title III served ELLs reported in student template/student snapshot template don’t agree with number reported in program facts template  LEA is Title III subgrantee but is not reporting Title III served ELLs

Metritech/PIMS Data Validation  Second Validation: May 6-10, 2013  Communications will be sent to targeted LEAs  Timely and accurate corrections by LEAs will enable Score Reports to be released the week of June 3, 2013  Areas of Focus  LEAs with student test record at Metritech but no matching student record in PIMS—MUST correct these  LEAs with current ELLs in PIMS but no student test record in Metritech—MUST explain  LEAs with invalid, missing, or duplicate PASecureIDs at Metritech  LEAs who are Title III subgrantees but have no Title III served students in PIMS  LEAs who have not submitted an ACS for March 8 Snapshot

LEP System 2013 Data Collection  Collection Window:  March 4-March 31, 2013  ACS Due Date:  April 8, 2013  Download the ACS  , fax, or mail to Tami Shaffer    333 Market Street 3 rd floor, Harrisburg, PA 17126

Reporting Errors to Avoid  Defaulting  Only 80% of LEAs submitted the report  Indiscriminate Checking of Chapter 4.26 Requirements  Revised instructions to clarify that a checked box indicates that the LEA maintains documentation of the requirement  Lack of attention to BEC requirements

LEP System Data Collection Review  Developing and implementing a process to review LEA submissions  Compliance  Technical assistance  To inform PDE’s professional development  ESL Technical Assistance Facilitators & ESL Program Area Staff  LEAs might receive s or calls  Requests for explanation, clarification, evidence, documentation  Focus on defaulters

Professional Development

ESL Professional Development Opportunities  includes:  Archived webinar recordings and power points  Upcoming event descriptions and registrations  includes:  Recordings of ACCESS/Alternate ACCESS and Score Report webinars. Click on Workshops under the Professional Development tab, and click on Pennsylvania to activate the drop down menu.

Assessment Webinars DateTimeTopic November 6Administering Kindergarten ACCESS November 6Administering ACCESS Grades 1-12 November 7Administering Alternate ACCESS November 7ACCESS Test Ordering & Security May 21, 2013ACCESS for ELLs Score Interpretation April 12, 2013eMetric Data Interaction Tool for ACCESS for ELLs Target Audience: ACCESS Test Facilitators, ELL Coordinators, ACCESS Test Administrators

Data Collection Webinars CollectionDateTopic EnrollmentSeptember 18, 20, 26, October 2 PIMS Enrollment Snapshot Training PrecodeNovemberPIMS PSSA/ACCESS for ELLs Precode Training ACCESSFebruary 12, 20How PIMS Data Affects AMAO Determinations LEPFebruary 27 March 12 LEP System Data Collection Training End of YearJune 12 1:30-3:00 June 18 10:00- 11:30 ESL End of Year Snapshot Training Target Audience: PIMS Administrators, PIMS Coordinators, ACCESS Test Facilitators, ELL Coordinators

Title III Webinar Series Target Audience: Title III subgrantees and consortia members  The following recorded webinars and powerpoints are available on the ESL Portal at :  Title III Application and Approved Activities  Title III Requirements for Translation/Interpretation, Equitable Services for Nonpublic Students, Supplement v. Supplant  Title III Monitoring Review & Compliance  TransACT: An Overview of the Online Tool for Compliance and Parent Notification DateTimeTopic May 7 May 30 10:00 am—12:00 pm Effective Title III Applications, Parent and Family Engagement, and Immigrant Children & Youth Activities

Instruction of ELLs Target Audience: ELL Coordinators, IU ESL Contacts, classroom, content, ESL, and special education teachers DateTimeTopic October 10-12, 2012 Migrant Education Program Conference Education without Borders: Different Voices, One Dream June 12 (Harrisburg PaTTAN) June 14 (Pittsburgh PaTTAN) 9:00am- 4:00 pm Applying WIDA’s NEW English Language Development Standards to Instruction & Assessment August 5-7, 2013ELL Symposium In partnership with CCIU

Title III & Accountability

Annual Measurable Achievement Objectives (AMAOs) Annual Measurable Achievement Objective Target AMAO 1 Annual increases in the number or percentage of children making progress towards learning English. Definition: gain of > 0.6 ACCESS for ELLS composite proficiency level score 59% AMAO 2 Annual increases in the number or percentage of children attaining English proficiency. Definition: ACCESS for ELLs composite proficiency score of > 4.5 on a Tier B or C assessment or Kindergarten assessment 24% AMAO 3 Adequate yearly progress (AYP) for LEP students. AYP Targets

AMAO Status Reports  AMAO Status Reports are being produced and will be released in the coming weeks.

Title III AMAO Improvement Plan Requirement  If the State Educational Agency (SEA) determines, based on AMAOs, that an eligible entity has failed to make progress toward meeting such objectives for two consecutive years, the agency shall require the entity to develop an improvement plan that will ensure the entity meets such objectives. Title III 3122 (b)(2)  If the SEA determines that an eligible entity has failed to meet AMAOs described in subsection (a), for four consecutive years, the agency shall—  require such entity to modify the curriculum, program, and method of instruction, or  (i) make a determination whether the entity shall continue to receive funds related to the entity’s failure to meet such objectives; and (ii) require such entity to replace educational personnel relevant to the entity’s failure to meet such objectives. Title III 3122 (b) (4)

AMAO Improvement Planning  Based on AMAO Status Reports and AMAO Status Reports  4 subgrantees in 2 year AMAO IP  1 subgrantee in 4 year AMAO IP  AMAO Improvement Plan Development:  Professional Development—April 11, 2012  Technical Assistance—throughout development and implementation  Submission of AMAO Improvement Plans—May 2012  Submission of Assurance Statements—June 2012  Implementation of Plans & continuing Technical Assistance  Attend Data Retreat—April 2013 or January 2014  Progress Check—February 2013  Ongoing implementation & evaluation—August 2013

AMAO Improvement Planning  Based on AMAO Status Reports and Preliminary AMAO Determinations:  6 subgrantees in 2 year AMAO IP  1 subgrantee in 4 year AMAO IP  AMAO Improvement Plan Development:  Release of AMAO Status Reports—asap  Notification of the Requirement to develop and implement an AMAO Improvement Plan—January/February 2013  Professional Development—March 2013  Submission of AMAO Improvement Plan—May 2013  Submission of Assurance Statement--June 2013  Implementation of Plans & continued Technical Assistance  Attend Data Retreat—April 2013 or January 2014  Progress Check—February 2014  Ongoing implementation & evaluation

13-14 Title III Grant  June 1: Allocations will be posted to Federal Programs page on PDE website unity/federal_programs/7374/school_improvement/ unity/federal_programs/7374/school_improvement/  July 1: Consolidated Application due through egrants unity/grants_and_subsidies/7207/egrants/ unity/grants_and_subsidies/7207/egrants/  May 7 and 30, 2013: Title III Series webinar—Effective Title III applications, Use of ICY Grant, and Parental Engagement

SAS Portal (

ESOL Professional Learning Community Up to 176 members!! Thanks for joining!  Don’t forget to check the events calendar on the main page!  I will post events as I become aware of them  You can post events there too!  Advertised events should be free for educators, and can be web based or in person.  Click on the “add event button” to place an event on the calendar and the community so people know to look for it.

ESOL Professional Learning Community New Event  WIDA Standards in Action- Lesson Planning Workshop  June 12 (PaTTAN Harrisburg) and June 14 (PaTTAN Pittsburgh)  This workshop provides an in-depth opportunity to apply the ELD standards to classroom instruction. Participants will explore the importance of creating and using learner profiles for planning lessons that include content and language development and apply these ideas to their specific educational settings.  We are encouraging teams or pairs of ESL/content area teachers to attend this session, but all who work with ELLs will benefit. Participants can bring content area lessons that they would like to differentiate for English language learners across the proficiency levels.  Check the calendar and the event listing in the forums for more information!

ESOL Professional Learning Community  New Forum for RTII Resources  I have created a new forum so that you can share your questions, issues and strategies regarding RTII in PA  There is also a link to RTII documents in the materials and resources section of the digital content repository.

ESOL Professional Learning Community  Digital Content Repository  Materials and Resources- A variety of exciting resources including Can Do Descriptors, and links to WIDA resources  WIDA Template for lesson planning and link to their lesson plan share site  PDE Presentations/Updates from PDE-PowerPoint presentations from some of the webinars and in person trainings we have done this year  You can review and comment on them if you like or use some of the info for your own trainings  Feel free to request materials if you don’t see them there!  Video Resources- Wouldn’t it be great to have a video library of exemplary teaching practices? More info to come!

ELL Overlay Project  ELL Overlay Revisions  We are in the process of correlating the ELL Overlay to PA Common Core Standards, revising based on current curriculum frameworks, highlighting academic language demands, and keeping cognitive function and rigor across strands of MPI  Workgroup has been meeting in person and virtually  Making progress! Will roll out changes and PD regarding the new documents at this year’s ELL Symposium  Future Overlay work will include a series of webinars on the components and Academic Language- more information to follow!

CCIU ELL Symposium  Embracing the Challenges and Opportunities of Common Core August 5-7, 2013 Chester County Intermediate Unit Downingtown, Pa.  Day 1 PDE: lays the ground work for embracing PA Common Core with several in depth sessions geared toward novices and veterans in the ELL field. Day 2 WIDA: continues the discussion with a focus on strategies for engaging students in activities that assume high levels of proficiency with Academic Language across the content areas. Another presenter joins us to address assessing ELLs in the content areas. Day 3 Diane August, American Institutes for Research: enriches the learning with strategies for building academic literacy with specific attention to designing lessons for increased rigor.Diane August for more info and registration!

ESL Program Area Projects & Initiatives  PDE Webpage Redesign  ELL Overlay Revisions  Exit Criteria (to account for Keystone Exams)  Implementation of Alternate ACCESS for ELLs  ELP Standards Correlation  Will correlate our PA ELPS with PA Common Core and WIDA 2012 Development Standards  Webinars for content area teachers  Suggested topics?

Q & A and Technical Assistance

ESL Toolkit  dynamic, user-friendly, readily available, centralized, online repository of information and resources regarding mandated supports and programming for English language learners  legal framework and references  recommended and exemplary documents/forms  instructional tools and strategies  PDE guidance and communications  timetables and contact information  links to sources and resources  Accessible on the ESL Portal at  Anticipated release: June 2013

ESL Technical Assistance Facilitators

PDE Staff ESL Program Area  Linda Long | State Title III Director ESL/Bilingual Education Advisor (717)  Lovinda Weaver | ESL/Bilingual Education Advisor (717)  Tami Shaffer l Education Administration Associate (717) Federal Programs  Jesse Fry | Regional Coordinator Phone: