Banner Finance Research Accounting

2www.sungardhe.com Introduction  Name  Organization  Title/function  Job responsibilities  Banner experience  Expectations

3www.sungardhe.com Course Goals This course is intended to teach you to identify key forms, tables, and reports to set-up and process Research Accounting in the Banner System

4www.sungardhe.com Agenda  Overview  Set up  Day-to-Day  Question and Answer

5www.sungardhe.com Overview This course is for Financial Services staff members who will be responsible for recording and tracking proposal and grant information, and entering budgeted information for grant billing

6www.sungardhe.com Introduction Process

7www.sungardhe.com Set up Objectives At the end of this section, you will be able to create the rules and set parameters used to process the data

8www.sungardhe.com Setup Forms for Research Accounting  FTMSDAT  FOASYSC  FTMAGCY  FOAIDEN  FRVEVNT  FRVEGRP  FRVSACT  FRVISAC

9www.sungardhe.com System Data Maintenance (FTMSDAT)  Create proposal and grant status codes, types, categories, sub-categories and personnel indicators

10www.sungardhe.com System Control Maintenance (FOASYSC)  Determine whether to defer calculation of indirect cost and cost share

11www.sungardhe.com Agency Code Maintenance (FTMAGCY)  Create and maintain sponsors with ability to store multiple addresses

12www.sungardhe.com Person Identification Form – Finance (FOAIDEN)  Define the individuals assigned to a proposal and a grant

13www.sungardhe.com Event Code Validation (FRVEVNT)  Establish events for proposals and grants

14www.sungardhe.com Event Group Validation (FRVEGRP)  Group events associated with a particular proposal or grant

15www.sungardhe.com Sponsor Account Code Maintenance (FRVSACT)  Define a sponsor’s account codes

16www.sungardhe.com Institution/Sponsor Account Maintenance (FRVISAC)  Cross reference institution and sponsor account codes or account types

17www.sungardhe.com Set up Review  What is the Event Group Validation Form (FRVEGRP) used for?  The System Data Maintenance Form (FTMSDAT) is used to defer calculation of indirect cost and cost share. True or False  Which form allows you to define a sponsor’s account codes?  A separate agency code must be created for multiple addresses. True or False

18www.sungardhe.com Day-to-Day Objectives At the end of this section, you will be able to  Establish cost codes for auto calculations of indirect cost and cost share  Create a proposal and proposal budget  Create a grant and grant budget  Assign a grant to a fund  Create and track events for proposals and grants  Perform queries

19www.sungardhe.com Establish Cost Codes for Indirect Cost Calculations  Indirect Cost Rate Code Maintenance (FTMINDR)  Indirect Cost Charge Code Maintenance (FTMINDA)  Indirect Cost Distribution Maintenance (FTMINDD)  Basis Definition Code Maintenance (FTMBASI)

20www.sungardhe.com Indirect Cost Rate Code Maintenance (FTMINDR)  Define the Indirect Cost Rate and the Memo Rate (difference between sponsor negotiated rate and institution’s actual rate)

21www.sungardhe.com Indirect Cost Charge Code Maintenance (FTMINDA)  Enter the account (s) for overhead charge calculations

22www.sungardhe.com Indirect Cost Distribution Maintenance (FTMINDD)  Enter the FOAPAL elements for the distribution of recovered indirect costs

23www.sungardhe.com Basis Definition Code Maintenance (FTMBASI)  Define and establish the base for indirect cost calculation

24www.sungardhe.com Establish Cost Codes for Cost Sharing Calculations  Cost Share Rate Code Maintenance (FTMCSTR)  Cost Share Credit Code Maintenance (FTMCSTA)  Cost Share Distribution Maintenance (FTMCSTD)  Basis Definition Code Maintenance (FTMBASI)

25www.sungardhe.com Cost Share Rate Code Maintenance (FTMCSTR)  Define the Cost Share Rates

26www.sungardhe.com Cost Share Credit Code Maintenance (FTMCSTA)  Enter the account (s) to credit cost share amounts or enter a fund code (other than the grant fund code)

27www.sungardhe.com Cost Share Distribution Maintenance (FTMCSTD)  Enter the FOAPAL elements for the distribution of cost sharing expenses

28www.sungardhe.com Basis Definition Code Maintenance (FTMBASI)  Define and establish the base for cost share calculations

29www.sungardhe.com Create a Proposal  Enter the proposal information on various windows using the options drop-down menu on Proposal Maintenance Form (FRAPROP)

30www.sungardhe.com Create a Proposal Budget  Define the proposal budget elements on Proposal Budget Form (FRABUDP)

31www.sungardhe.com Create a Proposal Budget  Enter proposal budget detail information and perform auto calculations with Calculate Information Now from Options drop-down menu

32www.sungardhe.com Create a Grant  Enter or update grant information in various blocks using options drop-down menu on Grant Maintenance (FRAGRNT)

33www.sungardhe.com Assign a Grant to a Fund  Complete the Fund Code Maintenance Form (FTMFUND) and select I/C C/S Code Information from the options drop-down menu

34www.sungardhe.com Assign a Grant to a Fund  Tab through Research Accounting Fund Maintenance Form (FRMFUND) then enter Billing Information on the options drop-down menu

35www.sungardhe.com Create a Grant Budget  Create an original grant budget or copy an existing proposal or grant budget on Grant Budget Form (FRABUDP)

36www.sungardhe.com Create a Grant Budget  Enter grant budget detail information and perform auto calculations with Calculate Information Now from Options drop-down menu

37www.sungardhe.com Tracking Proposal Events  Attach event codes to a proposal on Proposal Events Assignment Form (FRAEVPA)

38www.sungardhe.com Tracking Grant Events  Attach event codes to a grant on Grant Events Assignment Form (FRAEVGA)

39www.sungardhe.com Perform Proposal Queries  Monitor all proposal activity by agency using the Proposal Agency Inquiry Form (FRIASTP)  View budget distributions with the Proposal Budget Distribution Inquiry Form (FRIBDSP)  View the proposal status history information using the Proposal Status History Inquiry Form (FRIPRST)  Monitor proposal activity by personnel using the Proposal Personnel Inquiry Form (FRIPSTP)  Search for a proposal by words or characters in the proposal’s title with the Proposal Title Search Form (FRIKPRO)

40www.sungardhe.com Perform Grant Queries  Monitor all grant activity by agency using the Grant Agency Inquiry Form (FRIASTG)  View budget distributions with the Grant Budget Distribution Inquiry Form (FRIBDSG)  View the grant status history information using the Grant Status History Inquiry Form (FRIGRST)  Monitor grant activity by personnel using the Grant Personnel Inquiry Form (FRIPSTG)  View all assigned event codes with the Grant Events Inquiry Form (FRIEVNG)

41www.sungardhe.com Day-to-Day Review  Which form is used to define the Indirect Cost Rate and the Memo Rate?  In order to copy a grant budget from an existing proposal or grant budget, the fund code must be created first. True or False  Which form allows you to monitor proposal activity by primary personnel?  List the three forms for creating a grant budget.  Multiple grants may be assigned to a single fund. True or False

42www.sungardhe.com Course Summary/Review As a result of this course we have provided you with the knowledge and experience to identify key forms, tables, and reports to set-up and process Research Accounting in the Banner System

Questions and Answers

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