Publishing Journals in Digital Commons: Set-up, Launch, and Beyond Wendy Robertson The University of Iowa Libraries

Why? Digital Commons Webinar 2 5/12/2011

We believe libraries should be involved with publishing/hosting journals, particularly those of local interest and of small societies. Digital Commons Webinar 3 5/12/2011

Laying the Foundation Digital Commons Webinar 4 5/12/2011

Determine how you will select possible titles and prioritize projects. Digital Commons Webinar 5 5/12/2011

Clearly state what you will do and what you will support. Digital Commons Webinar 6 5/12/2011

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Communication with Editors Digital Commons Webinar 9 5/12/2011

Do your homework before meeting with editors. Digital Commons Webinar 10 5/12/2011

Talk to editors about their general goals for a journal. Digital Commons Webinar 11 5/12/2011

Talk to the editors to make sure they have a realistic idea regarding the effort required to produce a quality journal. Digital Commons Webinar 12 5/12/2011

Make sure editors understand all of their ongoing responsibilities. Digital Commons Webinar 13 5/12/2011

Gather as much information as possible from the editors so that you can set things up for them and ensure the site includes necessary information. Digital Commons Webinar 14 5/12/2011

Create a Journal Hosting Form. Who is the publisher? Do you have a logo? What type of content will be included? (Article, book reviews, editorials, announcements, images, video) Frequency? How will you number issues? Restrictions on who can submit? Language of submission? Open access? Embargoes? Peer reviewed? Double blind? Who will have copyright for the content? Suggested article length? Expected time for acceptance decision? What are formatting requirements for initial submission? For final submission? What citation style should authors use? Digital Commons Webinar 15 5/12/2011

Create a basic MOU to establish common expectations and target dates. Digital Commons Webinar 16 5/12/2011

Do all the general set up for editors and ask them for feedback. Digital Commons Webinar 17 5/12/2011

Very General Site Setup Digital Commons Webinar 18 5/12/2011

Decide if you want all your journals to have a similar look and feel. Digital Commons Webinar 19 5/12/2011

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Look at other sites for policies, editor expectations, site design and standard features. Digital Commons Webinar 21 5/12/2011

Review the standard policies and note where you will make journal specific changes. Our default text: Digital Commons Webinar 22 5/12/2011

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Review your copyright and permissions language, creating a few options for editors to select. Digital Commons Webinar 24 5/12/2011

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Make it clear what can be added to a repository. Digital Commons Webinar 26 5/12/2011

“The author may include the officially published version of the article (version of record) in an institutional or disciplinary repository, provided the posting includes a prominent statement of the full bibliographical details, and a link to the online edition of the journal.” Digital Commons Webinar 27 5/12/2011

Include journal specific final formatting guidelines. Examples: de.pdf Digital Commons Webinar 28 5/12/2011

Remove unneeded links. Digital Commons Webinar 29

Add any special pages of content needed for the specific journal. Digital Commons Webinar 30 5/12/2011

Locally editable announcements page Digital Commons Webinar 31 5/12/2011

Automatically created list of book reviews Digital Commons Webinar 32 5/12/2011

Somewhat Less General Setup Digital Commons Webinar 33 5/12/2011

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Request an ISSN for the journal. For serials available only in online versions, the ISSN should appear on the title screen or home page and/or in the masthead or other areas where information about publisher, frequency, subscribing, copyright, etc. is given. If multiple ISSN have been assigned because the serial is available in multiple media, all of the ISSN should be printed on each version, e.g. ISSN X (Print), ISSN (Online). eserials.html Digital Commons Webinar 35

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Make sure information needed to assess quality and authority of the title is on the site. Digital Commons Webinar 37 5/12/2011

OASPA Code of Conduct Member Code of Conduct Members of OASPA are expected to adhere to the Professional Code of Conduct adopted by the Board: Members should not indulge in any practices or activities that could bring the Association or open access publishing into disrepute; Company contact information shall be clearly visible on the web site; All articles or books shall be subjected to some form of peer-based review process. This process and policies related to peer review shall be clearly outlined on the journal or publisher web site; Journals shall have editorial boards or other governing bodies whose members are recognized experts in the field(s) that constitute the scope of the journal; Any fees or charges related to publishing materials in the journal or for publishing books shall be clearly stated and be easy to find for potential authors; Any direct marketing activities publishers engage in shall be appropriate and unobtrusive; An organization’s, journal’s or book's licensing policy (including policy on re-use and redistribution) shall be clearly stated and visible on the web site; Instructions to authors shall be available and easily located from the journal homepage; Misconduct may be reported to the Board of Directors. This Code of Conduct is regularly reviewed and revised by the OASPA Board, to ensure consistent high standards in OA publishing Digital Commons Webinar 38

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Include title history and indexing information. Digital Commons Webinar 40 5/12/2011

Submit your title to DOAJ (Directory of Open Access Journals) if appropriate. Digital Commons Webinar 41 5/12/2011

Notify link resolvers (SFX, SerialsSolutions, Ebsco, etc.) of your titles. / Digital Commons Webinar 42 5/12/2011

Consider posting a file following the recommended practices of KBART: Knowledge Bases and Related Tools (NISO RP ). tles_ txt Digital Commons Webinar 43 5/12/2011

Remember that subscriptions mean licensing and standard expectations like perpetual access and usage statistics. Digital Commons Webinar 44 5/12/2011

For subscription titles, consider following the SERU (Shared Electronic Resource Understanding) Recommended Practice to avoid negotiated licenses. Digital Commons Webinar 45 5/12/2011

Try to get your titles into LOCKSS, at least a private network but ideally in the global network. Digital Commons Webinar 46 5/12/2011

Review the site from a variety of perspectives, including author, reviewer, indexer, ERM librarian, and instruction librarian. Digital Commons Webinar 47 5/12/2011

Issue Setup Digital Commons Webinar 48 5/12/2011

Include issue specific editors with the issue so that they perpetually are connected. Digital Commons Webinar 49 5/12/2011

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Experiment with the site text boxes to see how they display and meet your needs. Digital Commons Webinar 51 5/12/2011

You may want to include details of a cover image. Digital Commons Webinar 52 5/12/2011

If there are combined issues, you should add this information to the display. Digital Commons Webinar 53 5/12/2011

If full text is limited to subscribers, make sure it is clear at the issue level. Digital Commons Webinar 54 5/12/2011

If the title has changed, the issues of the old title should be clearly identified. Digital Commons Webinar 55 5/12/2011

If the articles use page numbers, make sure they display so content can easily be found by citation. Digital Commons Webinar 56 5/12/2011

Item Setup Digital Commons Webinar 57 5/12/2011

Remind editors of expected practices for good publications, including sufficient information in header and footer for citation and to find online version. Digital Commons Webinar 58 5/12/2011

Pay attention to metadata fields and how they will be exposed through OAI and potentially harvested into WorldCat or sent to DOAJ. Digital Commons Webinar 59 5/12/2011

Meta tags (viewable in page source) are used by Google Scholar. Digital Commons Webinar 60 5/12/2011

Include rights information on the article and in the metadata. Digital Commons Webinar 61 5/12/2011

Customize the citation style to be appropriate for the journal. Digital Commons Webinar 62 5/12/2011

If possible, include DOIs on articles to facilitate linking. Digital Commons Webinar 63 5/12/2011

Consider having catalogers add subjects to articles. Digital Commons Webinar 64 5/12/2011

Consider article level features that would enhance the title. Digital Commons Webinar 65 5/12/2011

Questions? Digital Commons Webinar 66 This work is licensed under a Creative Commons Attribution 3.0 Unported License.Creative Commons Attribution 3.0 Unported License