An Overview for Creating Accessible Document s W. Mei Fang Instructional Designer Center for Faculty Development and Support

2 Acknowledgement  Materials have been adapted from Kathy Kimball, Assistive Technology Specialist, SLO at the EnACT/CSU ATI Summer Accessibility Institute, July 9-11, 2007  Permission has been granted from the Institute organizer to reuse contents.

3 AA Memorandum Access to Electronic and Information Technology for Persons with Disabilities  The Americans with Disabilities Act of 1990 (ADA) and Section 504 of the Rehabilitation Act of 1973 require that qualified individuals with disabilities be provided equal access to programs, services, or activities. California Government Code applies Section 508 of the 1973 Rehabilitation Act, as amended in 1998, to State entities and to the CSU...

4 AA Memorandum Access to Electronic and Information Technology for Persons with Disabilities  …Section 508 was enacted to eliminate barriers in information technology, to make available new opportunities for people with disabilities, and to encourage development of technologies that will help achieve these goals…

5 CSU Timeline for Instructional Materials  Fall semester, 2008  New courses and new course contents  Existing courses if a disabled student enrolls  For the above cases, if under “undue burden” and cannot comply, must provide equally effective alternative  Fall semester, 2012  All course offering must comply  Alternatives for “undue burden” also are effective

6 Solution! Universal Design for Learning Ensuring Access through Collaboration and Technology (EnACT) grant promotes UDL Sonoma State University

7 Universal Design for Learning UDL is the process of making our course concepts educationally accessible regardless of learning style, physical or sensory ability from Ensuring Access through Collaboration and Technology

8 Major Components of Universal Design for Learning  Collaboration: Instructional strategies and assessment methods to include all learning styles and abilities  Technology: Flexible access (web, multimedia, etc.) to contents so that users can take advantage of digital and assistive technologies

9 Flexible Access  Digital technology  Software provide accessible features for authoring, publishing, viewing, i.e. MS Word, Adobe Acrobat, Mozilla Firefox, etc.  Assistive technology  Text to speech or screen reader, i.e. JAWS, etc.  Screen magnification

10 Write Once, Reap Many 1.ESL students 2.International students 3.Returning veterans and older adult learners 4.Students with undiagnosed or undisclosed learning disabilities 5.Students with visible or invisible learning disabilities

11 Recommendations for Creating Accessible Documents in General 1.Ensure content is digital and not a scanned image of text that is not editable. 2.Provide text equivalent information (alt text or caption) for images and point and click objects. 3.Ensure content elements are structured with tagged styles and formatting, i.e. title, headings, etc. 4.Avoid using the Enter key to create space in page formatting. 5.Avoid using Text Boxes in Microsoft as containers for text. 6.Avoid using colors as the only information indicators. 7.Describe the destinations of hyperlink titles in addition to the URLs. 8.Avoid flickering visual elements.

12 Resources at SJSU  Accessible Technology Initiative (ATI) Accessible Technology Initiative (ATI)   Center for Faculty Development and Support Center for Faculty Development and Support  Accessibility in Learning and Teaching Accessibility in Learning and Teaching  Disability 101: Faculty Room Disability 101: Faculty Room  Calendar of Events: Workshops Calendar of Events: Workshops  Disability Resource Center (DRC) Disability Resource Center (DRC) 

13 Resources for Software  SJSU & CSU Licensing Agreements   Software to convert Word or PowerPoint files to accessible html formats and more  Illinois Accessible Web Publishing Wizard  Product information at information at  Example of final product at Example of final product at  LecShare Product Information at Product Information at  Example of final product at Example of final product at

14 Resources at Microsoft  Online Tutorial on Creating Accessible Office Documents Online Tutorial on Creating Accessible Office Documents  &QueryID=Mia5xW6ym0&Query=accessibility&Scope=RC &QueryID=Mia5xW6ym0&Query=accessibility&Scope=RC  Office 2003 Accessibility Resources Office 2003 Accessibility Resources   Accessibility in MS Products Accessibility in MS Products 

15 Resources at Adobe  Accessibility Center at Adobe Accessibility Center at Adobe   Online Tutorials on Creating Accessible PDF Online Tutorials on Creating Accessible PDF 