BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Biodiversity Heritage Library for Europe Work packages Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org WP1 – Project Coordination and Management WP leader: Henning Scholz Responsibility: MfN (Coordinator) + all consortium partner Administrative and technical coordination Quality assurance Business plan Networking and clustering activities Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Task 1.1 – Administrative coordination – Resource planning (financial, personnel, material), monitoring and controlling – Liaison between the EC, consortium members, EUROPEANA, BHL, and external experts – Production and consolidation of periodic external reports; project management portal – Representing the project. Task 1.2 – Technical coordination – Work-package and task coordination – Project plan maintenance; monitoring of project progress and milestones – Timely production of deliverables – Quality control against the technical and contractual aspects; coordination with EDL Foundation Office. Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Task 1.3 – Quality assurance. Task 1.4 – Business plan – Investigate services that help the sustainability of project results – Identify related networks or organisations interested in the implementation of project results – Develop a business plan for long term sustainability with WP2 and WP3 Task 1.5 – Networking and clustering activities – Coordinate with relevant partner networks – Contribute to the clustering activities of the EC. Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Project Work Plan – Phase 1 – 1 May to 12 August 2009 M1.1 Kick-Off Meeting (M 0) M1.2 Project management portal (M 3) M1.3 Agreement on Technology Management Board (TMB) and Communications Working Group (CWG) (M 3) Museum für Naturkunde Project Work Plan – Phase 2 – 13 August to 18 November 2009 D1.1 Progress Report 1 (M 6)

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org M1.4 Annual (Technical) Review 1 (M 12) M1.5 Annual (Technical) Review 2 (M 24) D1.2 Progress Report 2 including pre-financing request (M 12) D1.3 Annual Report 1 including first ideas for business plan (M 12) D1.4 Progress Report 3 (M 18) D1.5 First overview of the business plan for long-term sustainability (M 24) D1.6 Progress Report 4 including pre-financing request (M 24) D1.7 Annual Report 2 (M 24) Project Work Plan – Phase 3 – 19 November 09 to 30 April 2011 Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Project Work Plan – Phase 4 – Final year M1.6 Final Review (M 36) D1.8 Progress Report 5 (M 30) D1.9 Business plan for long-term sustainability (M 36) D1.10 Implementation of project results in other projects (M 36) D1.11 Progress Report 6 & Final Report incl. Financial Statement (M 36) D1.12 Final Report (M 36) Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org WP2 – Analysis of domain content and management of the content acquisition process WP leader: to be confirmed Responsibility: MfN (Coordinator) + all content provider IT Development Analysis of domain content Management of the content acquisition process Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Task 2.1 – IT Development – Establish a bibliographic database system and metadata repository – Develop and enhance deduplication tools – Develop a Web database to support analysis of domain content. Task 2.2 – Analysis of domain content – Establish a list of monographs and serials that are relevant for the biodiversity community – Use of the Web-database to identify the distribution of this relevant literature – Identify responsibilities for content contribution. Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Task 2.3 – Management of the content acquisition process: – Identify content holder requirements; develop the Memorandum of Understanding – Assist partners in implementation and evaluation of scanning operations; control duplicate scanning of literature; discussion and distribution of data standards and specifications – Coordinate with EUROPEANA, BHL and national scanning projects to ensure that material scanned by BHL-Europe partners is available through these portals – Addressing IPR issues in cooperation with WP – Take into account multicultural and multilingual aspects. Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Project Work Plan – Phase 1 – 1 May to 12 August 2009 D2.1 Catalogue of content holder requirements (quality, quantity, accessibility, standards and specifications of content and metadata) (M 3) Start building tools and databases for content analysis and management Museum für Naturkunde Project Work Plan – Phase 2 – 13 August to 18 November 2009 Recommendations identified will be discussed in the consortium Establish a consensus of best practice guidelines for internal use and test Identify the best practice workflow and data model, and the interoperability standards (particularly with EUROPEANA and BHL) M2.1 Signed Memorandum of Understanding (M 6)

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Project Work Plan – Phase 3 – 19 November 09 to 30 April 2011 Start content analysis and support for the management of the scanning initiatives of each partner Extending the partner network to fill gaps in the literature corpus Identify learned societies and commercial publishers that are interested in providing their content D2.2 Prototypes of deduplication tool and bibliographic database system for monographs and serials (M 9) D2.3 Prototype of Web-database for content management and collection analysis (M 12) D2.4 Content analysis and management status report 1 (M 12) D2.6 Content analysis and management status report 2 (M 24) D2.5 First version of the best practice guidelines and standards (M 24) Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org Project Work Plan – Phase 4 – Final year Continuing the work of phase 3 D2.7 Content analysis and management status report 3 (M 36) D2.8 Final revised best practice guidelines and standards (M 36) Museum für Naturkunde

BHL-Europe Biodiversity Heritage Library for Europe – ECP-2008-DILI – Kick-off meeting – Berlin – May 2009www.biodiversitylibrary.org WP2 Software Standards & Workflow Contentmanagement WP3 Hardware Data harvesting Archive & Preservation System pass to Adrian: WP3 – Technological Implementation IT Developments – Coordination Museum für Naturkunde