1 Digital Commons

2 Welcome to Digital Commons lUTEP now joins the select few institutions at the forefront of scholarly communications lThere are less than 400 IRs worldwide lAverage Size of an established IR ≈ 250 objects lSize at launch of = 137 objects lView the repository at: whttp://digitalcommons.utep.edu

3 Repository Home Page

4 Institutional Repositories lInstitutional Repositories (IR): “Digital collections that preserve and provide access to the intellectual output of an institution.”* * Raym Crow The case for institutional repositories: a SPARC position paper lIRs might contain: wPre-prints (pre-refereed papers) or Post-prints (post-refereed papers) wUndergraduate senior or honor theses wNon-static resources (e.g., sound and video files) wConference papers wBook chapters wReports wJournals wPresentations wEtc.

5 Purpose of IRs lInstitutional Repositories serve three constituencies: wThe university wThe Faculty wThe Broader Research Community

6 The University lFacilitates information liberation - an ability to offer rich content that has historically been hard to share lCan manage and showcase institutional information assets (articles, working papers, etc.) under one site lFacilitates worldwide readership leading to an increase in the profile and prestige of the institution lCan stake or further a leadership claim in a specific subject area lDemonstrates to funding bodies (e.g., institutes and centres) the breadth and depth of output from a university lInstitution viewed as forward thinking and contributing toward publishing paradigm shift lKey Uses: wCompetitive / Comparative Tool wFaculty / Graduate Recruitment Tool

7 Faculty Benefits lWide dissemination of content wPapers are more visible wPapers are cited more lFacilitates rapid dissemination of ideas lCreates ease of access for peer group lProduces a community of faculty actively engaged with a worldwide audience of fellow researchers

8 The Broader Research Community l‘Frees up’ the communication process through the ability to view material that was previously unavailable or difficult to find. lImproves access to content for individuals who may not have had access lSpeeds innovation due to free information sharing

9 Populating IRs lElectronic Theses & Dissertations wProQuest has populated in Digital Commons lSenior theses and similar non-published works make excellent candidates for an IR lJournal Articles (preprint & post-print) wDevelop a policy requiring IR publishing of articles, where acceptable to journal publisher

10 Common Faculty Concerns lConcerned about getting published/tenure wJournals do not consider IR preprints “prior submissions” - Elsevier as example wMost journals (84%+) will allow preprints to stay up after publication lDon’t want others to “steal” an idea from the repository wPublishing in IR establishes precedence of the idea wLike-minded others may become supporters or collaborators lToo busy to participate wPosting is easy, and takes less than 2 minutes wAdjust your workflow to utilize administrative staff as needed

11 Digital Commons Reaches Out lConfirmation to Authors wAuthors receive an when the paper is posted that provides the URL for distribution lMonthly to Authors wProvides usage, link to paper (for distribution), and link/ to series to submit additional work lAudience Notification wSystem can interested audience of papers added wPrior to notification, system will notify authors/administrators of forthcoming announcement, and encourage additional submissions

12 Typical Site Structure Institutional Repository Publication Series Volume/Issue Objects Consortium Repository Can bundle multiple repositories together as a consortium The “site,” containing all series and objects Collection of Objects - designed either as an open (unstructured) series or a journal (structured) series. Structural elements added to a series defined as a journal The fundamental “document” that an end user retrieves and uses – can be papers, images, music, video, etc. The department sponsoring the series (e.g. School of Business) Community Metadata Document Supplemental Files

13 Digital Commons Sites lThe Berkeley Electronic Press technology has been implemented at a number of sites including: wCalifornia Digital Library ( ) wFlorida State University wNew England Law Library Repository, including University of Connecticut, Cornell and Yale ( wUniversity of Pennsylvania wBoston College wDickinson College wCarleton College wTrinity University (Texas) wMiddlebury College wUniversity of New Brunswick wStevens Institute of Technology wPace University wCornell – School of Industrial & Labor Relations wUniversity of Texas at El Paso wThomas Jefferson University Visit for links to Digital Commons sites

14 What Do I Do Next? lFaculty Members wView the site at: wClick on “My Account” and follow instructions to sign up wContact the Library to arrange submission of materials lLibrarians wView and Register on the Site wEngage Faculty Members in Discussing Potential Content

15 Enjoy! We’re Here To Help lProQuest Technical Support w wMartha Salyer, Digital Commons Team Lead lJeff Riedel – Program Manager w x3774