NEW YORK STATE DEPARTMENT OF TRANSPORTATION Region 8 Bundled Bridges (Columbia & Dutchess Counties) PIN 8BOW.0A, Contract No. D Draft Request for Proposals Informational Meeting March 20, 2015

Peter Russell Attn: Region 8 Bundled Bridges (Columbia and Dutchess Counties) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Rules of Contact 2

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Agenda  Project Overview  Department’s Goals & Project Requirements  Scope of Work  Status of ROW and Utilities  General Contract Information  Alternative Technical Concepts  Procurement Schedule  One-on-One Meetings  RFP Content  Quality Control & Quality Assurance  Evaluation and Selection  Additional Information and Submission Guidelines  Questions and Answers 3

4 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) General Location

5 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) General Location – Bridge Replacement

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10 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) General Location – Bridge Replacement

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Goals 11  Replace six bridges in Columbia and Dutchess Counties  Reconstruct highway approaches to the new structures  Ensure the safety of the traveling public  Ensure coordination with all utility owners, third parties, and the surrounding residential communities  Ensure a long-service life for all Project elements to satisfy long term preservation goals  Ensure compliance with the Project’s environmental commitments and conditions

12  Maximize the benefit of the public investment in the Project by:  Providing cost-effective solutions that maximize value over the lifespan of the bridges  Sequencing construction to minimize effects on vehicular traffic operations  Reducing future maintenance requirements  Minimizing effects of construction on residential neighborhoods and business communities  Minimizing impacts on the environment  Deliver an environmentally compliant Project safely, on schedule and within budget  Provide Best Value to the Department Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Goals (continued)

 Full Bridge Replacement of six bridges (BINs , , , , and )  Removal of the existing substructures and superstructures  Replacement of the existing bridges including new foundations, substructures, superstructures and approach slabs  Reconstruction of approach roadway necessary to connect existing roadways to the new bridges  Development of a WZTC plan for each site  Coordination with Utility Owners and/or preservation of existing utilities 13 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) General Scope of Work

 Potential remediation and disposal of asbestos and/or lead containing materials  Fabrication and installation of new guide railing and bridge railing  Adherence to existing environmental constraints:  Threatened and endangered species  Wetlands  NYSDEC in-stream work date restrictions  Date restrictions for tree removal due to Northern Long-eared and/or Indiana Bats  Invasive plant species control  Erosion and Sedimentation Control (SPDES) 14 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) General Scope of Work (continued)

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Right-of-Way  The Department owns all Right-of-Way needed for the Project.  Fee Acquisition has been acquired for: BIN (Route 22 over Roeliff Jansen Kill) BIN (Route 9H over Taghkanic Creek) BIN (Route 199 over Sawkill Creek) BIN (Route 82 over Sprout Creek) BIN (Route 55 over Jackson Creek) BIN (Route 82 over Sprout Creek)  Acquisition maps are provided in Part 7 – Engineering Data  No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this Project 15

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities In accordance with Part 4 – Utility Requirements, the Design-Builder is responsible for:  Verifying utility facility locations  Identifying and resolving any conflicts not yet documented  Coordinating with utility owners for utility relocations  Providing stakeout and final layout of utility relocations  Protecting existing utilities  Cost to repair damages to utilities caused by the Design-Builder  Informing the Department of all meetings and correspondence with utility owners 16

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Roadmap Two types of Utility Work to be discussed:  Relocations to be performed by Others  Relocations to be performed by the Design Builder 17

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Roadmap Relocations to be Performed by Others 18

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Town of Hillsdale, Route 22 over Roeliff Jansen Kill  There are no utility relocations anticipated at this location 19

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Towns of Claverack & Greenport, Route 9H over Taghkanic Creek  There are no utility relocations anticipated at this location 20

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Towns of Milan and Red Hook, Route 199 over Sawkill Creek  There are no utility relocations anticipated at this location 21

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Town of Union Vale, Route 82 over Sprout Creek  Central Hudson Gas & Electric  Relocate existing overhead lines on poles set by them. It is anticipated that two poles will need to be relocated.  It is expected that the owner will require four (4) weeks to set new poles and relocate their lines.  Time Warner Cable  Relocate their existing overhead cable to the new poles set by Central Hudson Gas & Electric.  It is expected that the owner will require four (4) weeks to perform its work after Central Hudson Gas & Electric completes its work. 22

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Town of Union Vale, Route 82 over Sprout Creek (cont’d)  Frontier Communications  Relocate existing underground cable run from the pole on the southeast corner of bridge and relocating it to the new pole location.  Frontier Communications anticipates four (4) weeks to perform its work after Time Warner Cable completes its work. 23

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Town of Union Vale, Route 55 over Jackson Creek  There are no utility relocations anticipated at this location 24

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Towns of Wappinger & East Fishkill, Route 82 over Sprout Creek  Central Hudson Gas and Electric  Relocate existing overhead lines on poles set by them. It is anticipated that two poles will need to be relocated.  It is expected that the owner will require four (4) weeks to set new poles and relocate their lines.  An existing gas main is located in close proximity to the roadway widening and bridge reconstruction, although no relocation is anticipated. 25

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Towns of Wappinger & East Fishkill, Route 82 over Sprout Creek (cont’d)  Cablevision  Relocate existing overhead cable to the new poles set by Central Hudson Gas & Electric.  It is expected that the owner will require four (4) weeks to relocate their cable once Central Hudson Gas & Electric is completed. 26

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by Others BIN – Towns of Wappinger & East Fishkill, Route 82 over Sprout Creek (cont’d)  Verizon Communications  Relocate their existing cable to the new poles set by Central Hudson Gas & Electric.  It is expected that the owner will require four (4) weeks to relocate their cable once Cablevision is completed. 27

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Roadmap Relocations to be performed by Design Builder 28

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination – Existing Utilities – Relocations by DB  There are no anticipated utility relocations by the Design-Builder required for any of the bridge locations in this contract. 29

 Three Way Coordination – Design-Builder, Utility Co. & Department:  Coordination meeting will be held between the Department, all short-listed firms, and the utility companies before or shortly after issuance of the Final RFP.  Design-Builder Responsibilities:  The Design-Builder is expected to coordinate with any and all affected utility owners and the Department to negotiate and execute 3-Party Final Utility Work Agreements. The Design-Builder is responsible for participating in the negotiations and coordinating the work schedules.  Status of Preliminary Utility Work Agreements:  Signed Preliminary Utility Work Agreements will be included in the Final RFP. 30 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Utility Coordination

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) General Contract Information 31

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Contract Information  Lump Sum Design-Build Contract  Best Value Selection Process (50% Price, 50% Quality)  Project Completion Date shall be the earlier of:  August 11, 2017 or  The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix E)  Liquidated Damages will be imposed for not meeting the Project Completion date and for Impacts to Traffic in excess of the number of calendar days indicated on Form SCD.  An Early Completion Bonus will be awarded if Project Completion is achieved ahead of the Project Completion Date.  Escrow Submission of Bid Documents is required for the successful proposer. 32

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Contract Information  There is a Schedule of Prices and a Work Payment Schedule provided in the RFP.  Schedule of Prices (Form SP) Construction Work associated with 6 individual BINS Design Services Construction Inspection Services Quality Control Services (Material Testing) Force Account Work (amount provided by the Department) Site Mobilization - % of Construction + Force Account (4% max)  Work Payment Schedule (Form WPS) Breakdown of construction work items Input by Proposer (100% max) 33

 Stipend to Unsuccessful Proposers (50% of Qualified Costs, $90K max.)  Must satisfy criteria in ITP General Instructions:  Pass all Pass/Fail Factors  Achieve at least 60 points on Quality Factors  Proposal must be competitive and reasonable  Proposal was not selected by the Department as providing the Best Value  There is a Buy America Clause  There is an Iran Divestment Act Clause  There is a DBE Participation Goal of 12%  Environmental and construction related permits by Design-Builder 34 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Contract Information (continued)

 Alternate Technical Concepts (ATCs) are proposals from the Proposers to design and construct the Project in a manner that is different from the Contract Requirements and which:  are submitted to the Department for review, consideration and approval prior to Proposal submittal  have significant savings in time, and/or reduction of traffic impacts, and/or community disruption, and/or project costs, and/or environmental impacts, and/or other beneficial impacts to Project parameters  offer, in the Department’s judgment, an equal or superior Project 35 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) ATCs

 Proposers may submit on a confidential basis any number of ATCs for the Department’s approval using Form ATC.  The proposed end product of each ATC must, in the Department’s judgment, be equal to or better than the Work product described in the Contract Documents.  The Department may provide ‘Conditional Approval’ of an ATC.  The Design-Builder is solely responsible for obtaining approvals from any local municipality, public agency or permit issuing agency for ATC concepts which would affect their facilities, operations or issued permit. 36 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) ATCs (continued)

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Anticipated Procurement Schedule ActivityDue Date Draft RFP Informational MeetingMarch 20, 2015 Final RFP to Shortlisted FirmsMarch 27, 2015 Date Proposers may start submitting ATCs for reviewMarch 30, 2015 Proposal period one-on-one meetings with all Proposers, specific dates to be determined. March 30, 2015 to April 20, 2015 Final date for Proposers to submit ATC’s for reviewApril 20, 2015 Final date for requests for changes to Proposer’s organization and personnelApril 27, 2015 Final date for Department’s responses to ATCs submitted for reviewApril 27, 2015 Final date for receipt of Proposer questionsMay 1, 2015 Final Date for proposers to respond to conditional approval of ATC’sMay 8, 2015 Issue Date for Final Addendum and/or answers to Proposer questionsMay 8, 2015 Proposal DueMay 27, 2015 Post Proposal meetings (if required)TBD Selection of Best ValueJune 2015 Contract AwardJuly 2015 Notice to ProceedAugust

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) One-On-One Meetings  If One-On-One Meetings are held, at least one meeting will be offered to each Proposer.  The Department reserves the right to disclose to all Proposers any issues raised during the meetings that may materially affect the project.  The Department will not disclose information pertaining to an individual Proposer’s technical concepts, proposal or ATCs.  Additional One-on-One Meetings may be held if required to review ATCs, or if the Department believes it is warranted. 38

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Request for Proposals (RFP) Documents  RFP Documents:  Instructions to Proposers  Part 1:D-B Agreement  Part 2: General Provisions, Section DB 100 and Appendices  Part 3: Project Requirements (Scope of Work)  Part 4: Utility Requirements  Part 5: Special Provisions  Part 6: RFP Plans (Directive and Indicative)  Part 7: Engineering Data  Part 8: Special Specifications (Including New DB Specifications)  Part 9: The Design-Builder’s Proposal  Part 10: RFP Addenda (If Any)  Reference Documents: On Department’s website (Not Part of the Contract Documents) 39

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Request for Proposals (RFP) Documents (Continued) 40  RFP Documents:  Instructions to Proposers General Instructions Appendix A – Project Information Appendix B – Administrative Submittal Requirements Appendix C – Technical Submittal Requirements Appendix D – Price Proposal Submittal Requirements Appendix E – Forms Appendix F – Conflicts of Interest Policy Appendix G – Abbreviations and Definitions

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Quality Control (QC)  Quality Control is the Design-Builder’s responsibility.  The Design-Builder shall appoint a QC Manager responsible for QC Plans for both Design and Construction.  Design QC shall be the Design-Builder’s responsibility and shall be performed in accordance with the QC Plan.  Construction Inspection shall be performed by an Independent Engineering Firm (hired by the Design-Builder).  Materials Testing shall be performed by an Independent Materials Testing Firm or Laboratory (hired by the Design-Builder).  The Materials Testing Firm shall report to the Construction Inspection Firm.  Offsite Plant Quality Control shall be performed by the Department. 41

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Quality Assurance (QA)  Design and Construction Quality Assurance is the Department’s responsibility.  The Department may perform QA on any of the Design-Builder’s design and construction activities.  The Department will utilize an independent consultant to perform QA of the Design-Builder’s designs.  Construction QA will be performed by Department staff.  Offsite plant Quality Assurance will be performed by the Department.  RFP Part 2 describes in detail the Department’s QA role for the Project. 42

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) RFP Evaluation and Selection Pass/Fail Evaluation Factors  Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance) Quality Evaluation Factors (50%)  Key Personnel (30 points)  Management Approach (25 points) Overall Design-Build Team Organization (7 points) Design Management Plan (5 points) Construction Management Plan (6 points) Quality Control Plan (7 points)  Technical Solutions (35 points) Design Approach (10 points) Construction Approach (10 points) Initial Baseline Schedule (15 points)  Project Support (5 points)  Proposal Format(5 points) Price (50%) Design-Builder must obtain a minimum score of 60 points on Quality Evaluation factors 43

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Additional Information – Submission Guidelines  All proposals must be self-contained: Proposals should not have links to external web sites. Proposals should contain all information needed for evaluation.  Do not “assume the Department knows” your firm and it’s experience/qualifications. 44

Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Additional Information – Submission Guidelines  Submit ALL Forms required:  Do not alter any Form unless indicated on the Form.  Do not add any appendices or attachments to the Forms.  Do not include photographs or illustrations unless specifically indicated.  Do not submit the following with Proposal: Form SA (Stipend Agreement) => 20 Days after Proposal Due Date Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond)) 45

 Responses to Proposer Questions will be posted on the Department’s Project Web Site.  Reference Documents are Posted on the Department’s Project Web Site:  Reference Documents include:  Final Design Approval Reports  Bridge Inspection Reports  Record Plans of Roadways and Structures within the Project Limits  Asbestos Assessment Reports  Subsurface Exploration Boring Logs  Potentially others (To be Determined) 46 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Additional Information

Peter Russell Attn: Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project Office of Contract Management New York State Department of Transportation 50 Wolf Road, 6 th Floor Albany, New York Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Rules of Contact 47

Questions ? 48 Region 8 Bundled Bridges (Columbia & Dutchess Counties) Design-Build Project (PIN 8BOW.0A; D900030) Question and Answer