Finance & Administration Quarterly Update Business Affairs Update January 24, 2011.

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Presentation transcript:

Finance & Administration Quarterly Update Business Affairs Update January 24, 2011

Business Affairs Update – Effort Certification New Effort Reporting System - ecrt Replaces current PARs System Affects personnel paid at least partially by a grant fund that is a Sponsored Project or an associated cost share fund. Payroll data loaded nightly from Banner to ecrt based on IBS (Institutional Salary Base) codes, which represent an individual’s total guaranteed annual compensation.

Business Affairs Update – Effort Certification Why We Must Certify Certification of effort is a requirement by Federal Agencies who sponsor these projects ((OMB) 2 CFR 220 Appendix A, Section J (10)) Persons paid from a Sponsored Project or associated cost share fund must certify the percent of time they spent working on the project (HSC O.P )

Business Affairs Update – Effort Certification Changes from Current System Departmental Effort Coordinator Role Communicate with PIs and Researchers Process Certifications Feedback to FSM, Office of Sponsored Projects and IS Pre Certification Period Effort Coordinators Review Effort Statements Prior to Release Make Necessary Labor Re-distributions Labor Re-distributions Will Update Effort Statements

Business Affairs Update – Effort Certification Changes from Current System Periods Based on Fiscal Quarters for Both Exempt and Non-Exempt Personnel Quarter 1 – September, October, November Quarter 2 – December, January, February Quarter 3 – March, April, May Quarter 4 – June, July, August PIs and Faculty Can Certify PIs Will Certify Their Researchers

Business Affairs Update – Effort Certification Implementation Timeline January – Data Loads and Data Verification Departments Sponsored Grants and Associated Funds Personnel Payroll Data February – Functional Testing Effort Coordinator Advisory Group March – Training Material Development April – Test Run of Training with Effort Coordinator Advisory Group May – Effort Coordinator Hands on Training, PI Online Training June – Go live Effort Certification for March, April, May Quarter

Business Affairs Update

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