Victims of Crime Act (VOCA) Webinar State of Nevada Division of Child and Family Services Grants Management Unit Wednesday, February 10, 2016 at 2:00 pm Friday, February 19, 2016 at 1:00 pm Call-In Number: Pass Code:

Victims of Crime Act (VOCA) Webinar Introductions Dorothy Edwards, Clinical Program Planner II Mirjana Gavric, Grants & Project Analyst II Aaron McVean, Project Principal, ODES Inc.

Victims of Crime Act (VOCA) Webinar Please refrain from asking questions until the end of the presentation, thank you. Questions andAnswers Session

Victims of Crime Act (VOCA) Webinar Applications are available to agencies who currently receive VOCA funding. Applications are available to all non-profit and public agencies (including state and local governmental agencies, universities and community colleges). Please refer to pages 5 & 6 in the RFP for more information on eligibility. Applications are available to all non-profit and public agencies (including state and local governmental agencies, universities and community colleges). Please refer to pages 5 & 6 in the RFP for more information on eligibility. Applicants must have a Data Universal Numbering System (DUNS) number. Applicants must have a Data Universal Numbering System (DUNS) number. Applicants must be registered with the Central Contractor Registration (CCR) database. DUNS website: CCR website: Who is Eligible to Receive Funding?

Victims of Crime Act (VOCA) Webinar The primary purpose of this funding is to support the provision of services to victims of crime. Please refer to pages 23 & 24 of the RFP for more information on victim populations to be served. How Much Funding is Available? $17,491,274

Victims of Crime Act (VOCA) Webinar Please note: Agencies should apply for the amount of funds that can be utilized by June 30, Applicants should take into consideration their agency's ability to sustain programs beyond June 30, 2018, because funding can change.

Victims of Crime Act (VOCA) Webinar VOCA: Example Allowable Services & Costs  Shelter  Food  Crisis hotline  Counseling / therapy  Transportation  Lock Repair  Legal assistance  Application assistance  Accompaniment (court, hospital, etc.)

Victims of Crime Act (VOCA) Webinar Definitions of Created and Retained Jobs Created jobs are new paid positions or existing unfilled positions proposed to fill, as a result of VOCA funding. Retained jobs are existing positions for which applicants have documentation that the positions would have been eliminated if not for VOCA funding.

Victims of Crime Act (VOCA) Webinar How to Calculate Full-Time Equivalents (FTEs) FTEs are calculated by dividing the cumulative number of VOCA funded hours anticipated to work during the funding period for each created or retained job (including overtime, paid leave, and other compensation) by the number of hours in that position’s full time schedule. For example, if you are requesting VOCA funding to pay for 10 hours a week out of the 40 hours the staff person would work, you would divide the 10 hours by 40, to get a 25% FTE.

Budget Definitions Personnel: Positions to be funded Payroll Taxes and Fringe Benefits: Rate for each position funded multiplied by each funded position Health Insurance, FICA, etc. Operating: Agency’s rent, utilities, telephone, fax, postage costs, supplies, travel, insurance coverage, dues, conference fees, equipment which cost less than $1,000. RFP Page 11 and Victims of Crime Act (VOCA) Webinar

Equipment: Equipment costing $1, 000 or more - Each item must be itemized and listed separately - All equipment must be marked as specific grant property Contractual: Independent contractors and consultants - Describe each contractor’s Scope of Work, rate, hours, travel & cost Other: Other allowable costs, such as insurance and audit fees Budget Definitions (continued)

How Do I Calculate Match? The Federal equation for match is: The Federal equation for match is: Dollar amount requested ÷.80 = Program Cost Program Cost x.20 = Match Example Example $100,000 requested ÷.80 = $125, (Program Cost) $125, (Program Cost) x.20 = $25, (Match) Example for Native American Programs located on a Reservation: Example for Native American Programs located on a Reservation: $100,000 requested ÷.95 = $105, (Program Cost) $105, (Program Cost) x.05 = $5, (Match) Reminder: Reminder: Match can be met by in-kind, volunteer and / or cash donations Victims of Crime Act (VOCA) Webinar

Proposal Deadline: Proposals must be received by …Please Be Informed… Monday, February 29, 2016 by 5:00pm Funding Period: July 1, 2016 through June 30, 2018

Victims of Crime Act (VOCA) Webinar Monday, February 29, 2016 by 5:00pm: Proposals Due Week of March 28, 2016: Review of Proposals Week of April 25, 2016: Award letters sent to successful applicants, budget and scope of work negotiations with successful applicants Wednesday, June 1, 2016: Deadline for submission of documents requested by DCFS, Notice of Sub-Grant Awards to be mailed. July 1, 2016 Funding Begins What is the Timeline?

Victims of Crime Act (VOCA) Webinar I Can’t Wait to Apply! What Do I Do? Grant Application Process and Instructions 1. All materials must be submitted on typed, single-spaced, 8 ½ x 11 inch, white paper with one-inch margins and double-sided. 2. Font must be Times New Roman, size 12, black font. 3. The name of your agency and page numbers must be clearly indicated in the center of the footer on each page.

Victims of Crime Act (VOCA) Webinar Grant Application Process and Instructions Submit the original copy (clearly labeled) and one (1) electronic copy of all application materials. 4. Submit the original copy (clearly labeled) and one (1) electronic copy of all application materials. The electronic copy must be attached to the original hard copy and must be either a CD or flash drive. We are not able to accept submissions of an application at this time. 5. The electronic copy must be attached to the original hard copy and must be either a CD or flash drive. We are not able to accept submissions of an application at this time. Secure the original and electronic copy in the upper left-hand corner. 6. Secure the original and electronic copy in the upper left-hand corner. 7. VOCA RFP Assurances, Agreements and Certifications can be found at

Victims of Crime Act (VOCA) Webinar Project narrative (Length = 12 page maximum, 12-point font, single-spaced) Program evaluation (Length = 2 page maximum, 12-point font, single-spaced). Cost effectiveness of the project (Length = 2 page maximum, 12-point font, single-spaced). Potential for ongoing sustainability of the project (Length = 1 page maximum, 12-point font, single-spaced).

Goal: Global Problem Statement Objective and Timeframe Documentation ServicesEstimated Number of Clients / Services EXAMPLE 1 Increase public awareness of domestic violence in Northern NV ________ Agency will provide 10 presentations each year Calendar, sign in sheets media records, spreadsheets etc. Presentations Public service announcements 10 presentations x 20 individuals per presentation = 200 individuals EXAMPLE 2 Increase safety for domestic violence victims and their children ________ Agency will provide 50 clients a total of 2,000 shelter bed nights each year Admission sheets, case files, etc.Shelter bed nights50 clients x 40 shelter bed nights (average per client) = 2,000 shelter bed nights SCOPE OF WORK FORM Please refer to the allowable services included in the Request for Proposals. Complete a Scope of Work Form for each funding source in which your agency is applying. AGENCY NAME: ___________________________________________________________________ GRANT NAME: _______________________________________________ Target Population: ___________________________________________________________________

Staff Qualifications and Job Descriptions Provide a brief job description, including required qualifications, education and experience of staff for whom funding is being requested out of VOCA, by completing the table below. Please be sure to identify the funding source(s) for each position. Funding Source Position TitleRequired QualificationsBrief Job Description EducationExperience

Community Coordination / Collaboration List all agencies that your program coordinates / collaborates with and describe the coordination of activities. DCFS reserves the right to contact the agencies listed. Remember to include a copy of your Memorandums of Understanding. Agency NameContact Name and Phone Number Describe Coordination of Activities

Budget Narrative Provide an explanation / justification for each expense listed in the budget detail for each category. Ensure that the budget items are clear and appropriate for the project. Example: Office rent at 500 square feet x $1.54/square foot per month x 12 months = $9,240/year (Length = 3 page maximum, 12-point font, single-spaced) Insert text here. Budget Please use the Budget Request and Justification Form in Microsoft Excel to complete your budget. Please complete separate budgets for each funding source. The Budget Request and Justification Form is an Excel Spreadsheet and it is a separate attachment.

 All quarterly reporting will be done online through ODES, Inc.  ODES, Inc. will provide technical assistance to sub-grantees for the development of measureable outcomes based on their funded scope of work (SOW).  Ongoing technical assistance and trainings provided by ODES, Inc. New VOCA Reporting Requirements Webinar Wednesday, February 17, :00 PM - 5:00 PM Pacific Standard Time Please join my meeting from your computer, tablet or smartphone. Join the conference call. Call In Number: Participant Passcode: Victims of Crime Act (VOCA) Webinar

Expectations After Funding is Granted Programmatic Reporting : The Quarterly Program Report must be submitted by the 15 th of the following month for each funding source. Reporting PeriodsDeadline July1, 2016 – September 30, 2016October 5, 2016 October 1, 2016 – December 31, 2016January 5, 2017 January 1, 2017 – March 31, 2017April 5, 2017 April 1, 2017 – June 30, 2017July 5, 2017 July1, 2017 – September 30, 2017October 5, 2017 October 1, 2017 – December 31, 2017January 5, 2018 January 1, March 31, 2018April 5, 2018 April 1, 2018 – June 30, 2018July 5, 2018 Financial Reporting: The Monthly Financial Status and Request for Funds Report must be submitted by the fifteenth of the following month. Site Reviews and Monitoring: A minimum of one on-site review will be conducted annually. Victims of Crime Act (VOCA) Webinar

I Need Help! For specific grant related questions, please contact: Mirjana Gavric, Grants and Projects Analyst II All questions received and answers provided will be made available online on the DCFS website at and After awards are finalized, you will receive notification from Sean Westwood or Aaron McVean that your VOCA report has been created. Victims of Crime Act (VOCA) Webinar

Questions and Answers Session

Victims of Crime Act (VOCA) Webinar Proposals must be received by Monday, February 29, 2016 by 5:00pm Division of Child and Family Services 4126 Technology Way, 3 rd Floor Carson City, NV Attn: Mirjana Gavric

Victims of Crime Act (VOCA) Webinar Thank you for joining us!