Chapter 5 Administrative Software Teaching and Learning With Technology, 3e 1

Educator Computer Competencies Step One Ability to use computer hardware in teaching and learning Step Two Ability to identify, evaluate, and apply computer software to teaching and learning 2

Computer Software Categories Administrative Software Software that assists an educator in accomplishing administrative, professional, and management tasks Academic Software Software that assists both educators and learners in the teaching and learning process itself 3

Types of Administrative Software Productivity Software Word processing Spreadsheet Database management software Presentation software Classroom Management Support Software Customized Manage school and classroom tasks 4

Obtaining Administrative Software Commercial package Freeware Offered to users without cost Shareware Offered to users for a small fee or for a limited time. All types must be carefully evaluated 5

Productivity Software Word processors Electronic spreadsheets Database management systems Presentation software 6

Word Processors Most commonly used application Functions include Document preparation and editing Desktop publishing Archiving and printing Microsoft Word one of most popular 7

Document Preparation and Editing Insertion and Deletion of Text Text Selection and Enhancement Word Wrap and Formatting Spelling and Grammar Tools Copy, Cut, Past, Drag and Undo 8

Desktop Publishing WYSIWYG Displays Graphics and Clip Art Tables and Columns Autoformats Word Art 9

Archiving and Printing Ability to Save the document in numerous formats Print it out in black and white or color Archive or store a document to a floppy or hard disk Stores the text All its formatting commands Exporting a document “Save as” in choice of formats 10

Ready-Made Word-Processing Tools Templates Documents that are preformatted for a specific use but contain no data Macro Prerecorded set of commands Automates a complex task Example: Labels Wizards Miniprograms that create customized templates 11

Word Processors in the Classroom Table 5.3 on page Word Processing in Teaching and Learning Summarizes educational applications of word-processing features 12

Electronic Spreadsheets Advantages Accuracy Given accurate data, will always produce accurate results Can be modified easily New or modified entries are automatically recalculated Microsoft Excel is an example 13

Spreadsheet Organization Data in vertical columns and horizontal rows Intersections of rows and columns called cells Cells can perform mathematical calculations 14

Formulas and Functions User-entered formulas Stored, premade formulas Finance and statistics Trigonometry 15

What-If Analysis Example Teacher uses spreadsheet for grades Student data entered Formula for averaging grades Can add a hypothetical grade Computes the resulting final grade 16

Charts and Graphs Turn data into its graphic counterpart For selected cells Information turned into accurate graph Formats include line, bar and pie chart Some allow graphing in color and three-dimensional shapes 17

Templates and Macros Like word-processing software Create and reuse useful formats Some can be found as shareware or freeware Create your own spreadsheet templates 18

Spreadsheets in the Classroom Table 5.4 on page 182. Lists examples of teaching and learning applications for each of the spreadsheet features. 19

Database Management Software Ease-to-use system for Creating customized records to contain data Retrieving targeted records Updating and editing information Organizing reports from the data Sorting all data at the touch of a key Example: Electronic card catalog 20

Database Organization A FIELD is an electronic storage location as in a Last Name field A RECORD is a collection of related fields as the record for one book A FILE is a collection of related records such as all the books in the library 21

Sorting Records can be sorted by data in one or multiple fields Arranges all records into ascending or descending order based on Alphabetic characters Numeric characters 22

Querying Ability to find a single item Software looks for and matches targeted criteria In the Library example, it could be a specific author’s name 23

Reports Templates built into the software Allows you to print the results of specific queries Allows you to print only the most pertinent information from the database 24

Database in the Classroom Table 5.5 on page 185 Charts examples of the teaching and learning applications for each of the database features 25

Presentation Software Programs to create digital support materials for oral presentations Prearranged group of electronic slides Displayed on monitors or screen Typically proceed in linear sequence Nonlinear, hyperlink-driven sequencing possible 26

Presentation Capabilities Multimedia Elements Text, graphics, animation, sound, video Wizards and Templates Built-in wizards and slide templates Resource Libraries Clip art, animation, sound and video 27

Presentation Capabilities Hyperlinks Hyperjump to out-of-sequence slides, other slide shows or other software Animation Printing Outline, speaker’s notes, audience handouts (one to six slides per page) Display Options Timed, self-playing 28

Presentation Software in Classroom Helps students organize their thoughts into chunks Critical thinking applied to review and identify key elements Students gain experience with multimedia-type software Table 5.6 on page 190 for examples of educational applications 29

Integrated Productivity Packages Word processing, spreadsheets and database management in one Include many but not all capabilities More economical purchase for school Microsoft Works is an example 30

Management Support Software Web-enhanced districtwide software Enter and track student data Accessible to parents Classroom level Student rolls Grading functions Seating charts Attendance 31

Portfolio Assessment Software Organization by Standards and Competencies Observations Multimedia Samples Customization Hyperlinks Links to navigate the portfolio 32

Evaluating Software Table 5.7 Productivity Software Evaluation Rubric p. 193 Table 5.8 Classroom Management Software Evaluation Rubric p. 199 Evaluations based on installation instructions, site licensing, tech support, updates, tutorials, platforms, report capabilities, hardware capabilities, cost. Use technology money wisely 33