1 Region4 Conference Administrator’s Report Sat Basu Conference Administrator Region 4 Meeting Saturday, January 23, 2010

2 Responsibilities Coordinate with Sections, Chapters, Universities and other Institutions to Initiate, Launch and Support Conferences Coordinate with TAB Societies and other Activity Organizations for Financial and Administrative Supports Provide Special Efforts on the Region 4 EIT Conferences –Initiate Conference location –Maintain Continuous Communication

3 Highlights of 2009 Activities EIT2009-University Of Windsor–East Area –Administrative, Financial Reports complete –Conference Papers are in IEEE-EXPLORE EIT2010-Illinois State University-Central Area –Preliminary Budget Complete –Call For Papers Issued EIT2011-Minnesota State University-West Area –Conference is in Planning Stage

4 Plan for 2010 Coordinate with EIT2010 Chairs on total Management of the Conference –Continue Conference Calls –Finalize Conference Facility –Coordinate on Reception, Banquet, etc –Arrange Key Note Speakers –Include Professional and Student tracks –Obtain Sponsorship and Exhibitors

Plan for 2010 [Contd.] Coordinate with EIT2011Conference Chairs on Planning and Management –Initiate Planning Meeting for EIT2011 –Prepare Preliminary Budget –Issue Call for Papers –Initiate Conference Calls Decide Locations for EIT2012, EIT2013 5

EIT2009 Finance Revenue-$37,100 –Registration-$32,200 –Publication-$ 2,300 –Other-$ 2,600 Expense-$25,600 –Facility And Food-$19,400 –Conference Material-$ 3,800 –Other-$ 2,400 Surplus--$11,500 6