1. GAP Analysis

2. OBJECTIVES After this discussion, you should be able to:
Describe the purpose of a gap analysis
Ask the right questions in conducting a gap analysis
Identify performance ‘GAPs’
Close the ‘GAPs’

3. Purpose of a gap analysis Steps in a gap analysis
OVERVIEW
                                                                                                    
Definition
Purpose of a gap analysis
Steps in a gap analysis
The overview of GAP Analysis are the following: Definition of a Gap Analysis, Purpose and Steps in a Gap Analysis.

4. DEFINITION
A GAP ANALYSIS is a process used to assess your current/present state to that of your desired future state. an internal evaluation to identify performance deficiencies; and targeted towards fine tuning one process.
-A Gap Analysis is a process used to Assess, Review or evaluate your current/present state to that of your desired or future state.
-Internal evaluation or assessment to identify performance deficiencies or insufficiency/scarcity.
-Targeted towards Fine tuning or one process.

5. PURPOSES of GAP Analysis
Identify gaps between your current delivery of police services and the desired standard (PNP P.A.T.R.O.L. PLAN – highly capable, effective and credible police service)
Collect policies, procedures, programs, metrics, and personnel that support the current systems
Establish a list of actions to achieve conformance with the standard (PNP P.A.T.R.O.L. PLAN)
-The Purpose of a gap analysis is to identify gaps between your current/present delivery of police services (Traditional) and the desired/future standard which is (PNP PATROL Plan-highly capable, effective and credible police service) hopefully…
-Collect policies, procedures, programs, metrics, and personnel that support the current/present systems.

6. Conducting a GAP Analysis
Analysts must be familiar with current/present organizational structure, management systems, processes and procedures in the delivery of police services
Complete data collection
Prepare a summary report with recommendations to close the identified gaps

7. METHODOLOGIES
Facility walk-through
Document review
Staff interviews
Identify and document gaps

8. FACILITY WALK-THROUGH
Identify Activities, Deliverables, and Services
Main reason for unit’s/office’s existence
Support activities
Develop Comprehensive Picture of Unit/ Office
Maps
Pictures
Lists of buildings and organizations

9. DOCUMENT REVIEW
Policy Review/ LOI Reviews
Other policy statements
Mission statements
SOPs
Position and Job descriptions
Existing Plans
Training materials

10. Identify organizational structure
STAFF INTERVIEWS
Identify organizational structure
Identify requirements to fulfill mission
Determine awareness of staff of PNP PATROL PLAN
Awareness of existing/current programs and goals
-We should also have the Staff Interviews to identify organizational structure, formation or composition. So we need to interview the workforce.
-To Identify the organizational conditions or requirements to fulfill the mission of the PNP.
-To determine awareness of the workforce of PPP.
-The workforce must have awareness of the existing / current programs and goals of the organization.

11. IDENTIFY and DOCUMENT GAPS
Compare your present plans with that of the PNP P.A.T.R.O.L. PLAN requirements
Make a list of specific actions to close gaps

12. Gap analysis helps create a list of actions
APPLICATION
Gap analysis is a good way to “jump start” the operationalization/ implementation of PNP P.A.T.R.O.L. PLAN
Gap analysis helps create a list of actions
-In the application the gap analysis is a good way to “jump start” to begin the operationalization / implementation of PPP 2030.
-To identify the problems within the office or unit.

13. GAP ANALYSIS How do I get there? Current State (Where am I?)
Desired State
(Where do I want to go?)
GAP
(Problem, Constraints, Limitations)
Closing the Gap
STRATEGY 1
Initiatives (PPAs)/ Resources/Timeline/OPR
STRATEGY 2
Initiatives (PPAs)/ Resources/Timeline/OPR
Strategy Development Considerations:
Policy
Capacity Building
Resource Generation and Mobilization
Coordinative linkages / Stakeholders support
Sustainability

14. GAP ANALYSIS FRAMEWORK
PRESENT STAGE
GAPS
DESIRED STAGE
Insufficient training/ lack of competence
Traditional Method of
Police Education and Training
Limited budget allocation;
Limited access to training facilities;
Time and financial constraints;
Displacement of officers;
Lack of standard Program of Instructions (POIs); and
Limited number of qualified instructors.
Develop Highly Competent PNP Personnel
(PNP P.A.T.R.O.L. PLAN)
ICT-Assisted Police Education and Training
Contributory to the PNP’s vision of highly capable, effective and credible police service
(STRATEGY)
CLOSING THE GAP BY ADOPTING
“ONLINE TRAINING”
INITIATIVES (PPAs)
Training Needs Analysis (TNA)
Inventory of Training Courses
Training Competencies Review
Institutional Mechanism including Policy
Formulation
Implementation Plan /Timeframe

15. BCPO GAP ANALYSIS STRATEGIES INITIATIVES PRESENT STATE GAPS
DESIRED STATE
Presence of criminals/ lawless elements and other Insurgents.
Proliferation of loose firearms.
Presence of Illegal Drugs, Illegal Gambling, Illegal Logging, Illegal Mining.
A less capable, effective and credible city police office.
Depleted personnel based on ideal 1:500 police to population ratio .
Multi-tasking of personnel.
Insufficient financial and logistical (communication facilities, equipment and mobilization ) resources.
Limited number of personnel with specialized training (ICT, Intelligence, SAR, ISO).
Some BCPO personnel unable to adapt and adjust to organizational change.
Reduced crime incidents and insurgency.
Reduced proliferation of loose firearms.
Butuan City free of Illegal Drugs, Illegal Gambling, Illegal Logging, Illegal Mining.
A HIGHLY CAPABLE, EFFECTIVE AND CREDIBLE CITY POLICE OFFICE.
A SAFER BUTUAN CITY TO LIVE, WORK AND DO BUSINESS.
STRATEGIES
Full implementation of PNP PATROL PLAN 2030 to effect organizational transformation.
Further strengthen relationship with the LGUs, Media, NGOs, LEAs and other Stakeholders in support of anti-criminality and anti-insurgency campaign
Generate Financial and Logistical (communication facilities, equipment and mobilization) resources thru the support of LGUs and other stakeholders.
Intensify Police Operations on criminality & insurgency in partnership with LGUs, Media, NGOs, LEAs, Force Multipliers (BPATs, BINs) and other Stakeholders.
Improve relationship with the community through the conduct of PCR, information operation advocacy, utilization of ICT and social media to gain their trust, respect and cooperation.
Enhance personnel competency through the conduct of Continuous Police education to promote PNP PATROL PLAN 2030 and conduct of specialized training (ISO, SAR, ICT) in partnership with other LGUs, LEAs and other stakeholders.
- The present state are as shown…
- And the desired state are the following…
However, we were able to identify GAPS and in order to achieve the desired state, these are our Strategies and Initiatives.
INITIATIVES

16. THANK YOU and GOOD DAY!