1. Navigation Guide for Conveners: Review applicants for short listing Glossary: Requisition - Job Advertisement Hiring Manager – Convener Posting - Publication Date Candidate - Applicant jobs.nsw * SAS Staff Positions NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU *SAS staff positions including GA, farm assistants and household staff positions in schools 4

2. Review Applicants for Short Listing Click on ‘Review Applicants for Short Listing’ to start the short listing process. 1 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU There are a number of way to access applications to record outcomes. The following is the most common method.

3. In the step ‘Review Applicants for Short Listing’, the Hiring Manager/Hiring Manager Assistant moves the candidates from ‘Select Step Outcome’ to either: ‘Actively Considering For Short Listing’ OR ‘Not Considering For Short Listing’ OR ‘Candidate Withdrawn’ where an applicant has advised you they wish to withdraw their application. To complete this step, the number in brackets against ‘Select Step Outcome’ must be ‘0’. If not then a candidate(s) has not been reviewed and therefore this step has not been completed. 2 Review Applicants for Short Listing NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

4. Select each candidate, one at a time, to select them to be Short List for interview. After the candidate has been selected, click on the green arrow to move them to the ‘Actively Considering For Short Listing’ status. 3 Review Applicants for Short Listing NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

5. Check the ‘New Status’ is correct. ‘Actively Considering for Short Listing’ Do not check the ‘Send correspondence’ box. You will send correspondence to candidates at the end of the merit selection process through ‘More Actions’. Check the selection criteria boxes as appropriate. Comments are mandatory. These should reflect the merit of the written application against the criteria. Select ‘Save and Close’ when you are finished with this candidate. 4 If you wish to see the details of the candidate you are currently moving through the Candidate Selection Process use this link. There are instructions at each Step/Status that you can access using this hyperlink. Review Applicants for Short Listing You will then be provided with a grey pop-up box to complete the candidate you have chosen.

6. You will the be returned to the ‘Review Applicants for Short Listing’ screen where you will see one One candidate has been moved. This process needs to be repeated for each candidate to be short listed (refer again to pages 3-4 for the process). 5 Review Applicants for Short Listing NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

7. Step 1. Select the candidates, to add them to the ‘Not Considering For Short Listing’ status. You can only complete this process for 1 candidate at a time. Step 2. Click ‘More Actions’ and then click ‘Change Step/status’ to select the ‘Not Considering For Short Listing’ status. 6 Review Applicants for Short Listing NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU To Move candidates to the other statuses in the Step......

8. 7 Use the drop-down box to select ‘Not Considering For Short Listing’. Check the selection criteria boxes as appropriate. Comments are mandatory. These should reflect the reason/s for not considering for interview based on the selection criteria for the position. Select ‘Save and Close’ when you are finished with this candidate. Review Applicants for Short Listing NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU For the candidate you have chosen you will be provided with a grey pop-up box to complete. Do not check the ‘Send correspondence’ box. You will send correspondence to candidates at the end of the merit selection process. As previously (refer page 5) the system will return you to the ‘Review Applications for Short Listing’ screen. There are instructions at each Step/Status that you can access using this hyperlink. If you wish to see the details of the candidate you are currently moving through the Candidate Selection Process use this link.

9. A total of 9 candidates applied for this position. 3 candidates have progressed in the short listing process (actively considered for shortlisting). 6 candidates have been culled (not considered for shortlisting). 8 Review Applicants for Short Listing NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU In summary..................

10. Check all candidates have been moved to one of the other three statuses in this step. Once all candidates have been moved to another status, you are ready to progress to the next step of the Merit Selection process. Click here. 9 Review Applicants for Short Listing NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU To move applicants to the ‘Candidate Withdrawn’ status follow instructions on pages 6-7 but select the ‘Candidate Withdrawn’ status instead. You have completed the Review of ‘Applicants for Short Listing’ step when the number against the ‘Select Step Outcome’ status is ‘0’.