1. Navigation Guide for Conveners: Preparing your advertisement Glossary: Requisition – Job Advertisement Hiring Manager – Convener Posting – Publication Date jobs.nsw * SAS Staff positions NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU *SAS staff positions including GA, farm assistants and household staff positions in schools Module 2

2. Preparing your advertisement 1. Position Details 2. Administration 3. Vacancy Information 4. Compensation and Panel Details 5. Submit for Approval 1 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

3. Preparing your advertisement 2 The auto-populated fields which should not be altered include: Schools details Position information and specific selection criteria

4. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU Preparing your advertisement You need to select a Publish Date for your advertisement (see next slide for further information). This will always say ‘”SASS” 3 If you are nominating another officer to be the convener, you need to change the details in these fields. You will also need to change these details further below in this section as per instructions on page 5 As Hiring Manager/convener you need to check the accuracy of all information.

5. Preparing your advertisement Click on the calendar icon to see a large date pad. Select Wednesday in the following week or the week you would like to advertise the position. 4 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU Applications for advertised positions will close 14 days after the date of posting at 4.00PM EST.

6. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU Preparing your advertisement 5 If you have nominated another officer to be the convener, you will also need to change the details in the ‘Hiring Manager’ field as well as where noted in the previous screen (page 3). If you are nominating someone else to act on your behalf to document the selection process, you will need to add them as the Hiring Manager Assistant.

7. Preparing your advertisement In this section there are four fields: Position Information Specific Selection Criteria Conditions Special Notes For SASS positions, Position Information and Specific Selection Criteria will be auto populated by the system. 6 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

8. Preparing your advertisement It is not mandatory to enter anything in this field. For some positions this field will auto- populate. You may include a link to the local government website or school website. This is particularly useful for schools in rural or remote areas. 7 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

9. Preparing your advertisement At the end of the four fields in the ‘Vacancy Information’ section you are required to add a contact name and phone number. This will be the person a potential applicant will contact for package information and could be you or someone else. 8 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

10. Preparing your advertisement This information will auto-populate. 9

11. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU Preparing your advertisement 10 Complete details for the convener and each panel member. Add the name and select from the drop- down menus. For further information about selection panel procedures see SASS merit selection guidelines: http://www.teach.nsw.edu.au/docume nts/meritkitsass.pdf http://www.teach.nsw.edu.au/docume nts/meritkitsass.pdf

12. Preparing your advertisement 11 At the bottom of this section you will need to complete further information about the panel members from drop-down menus. It is critical that these certifications are completed to allow the requisition / advertisement to be approved. NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU

13. Preparing your advertisement When you are ready to submit the requisition to People and Careers for approval, select ‘Yes’ from the drop-down menu. Now return to the top of the requisition and click ‘Save and Close’. 12 NSW DEPARTMENT OF EDUCATION AND COMMUNITIES WWW.DEC.NSW.GOV.AU