1. Computer Skills Study Guide

2. Parts of the Computer Processing: Storage devices Input devices:
keyboard
Mouse
Scanner
Output devices
Printer
Monitor
Speakers/headphones
Processing:
CPU (central processing unit, “The brains”)
Storage devices
Floppy disks
Hard drive (internal drive)
USB
Not all input devices or storage devices are listed here. Can you name others?

3. Words Located Within the Test Questions
Depress
Default
Omit
Key
The Copy
Strike
If the word is in ALL CAPS AND BOLD in a question that means what?

4. Software: Operating System and Application
Windows (operating system)
Without an operating system, such as Windows, you would not see all the wonderful icons. It would be difficult for you to access your programs.
Programs/Apps (application)
You install various programs on your computer so that it is a valuable tool. Ex: without a word processing software like Microsoft Word, you would find it difficult to type a academic report (a report for school).
What tells the computer what to do?

5. Peripheral Devices
Any type of hardware that can be attached to your computer.
Examples:
Printer
Speakers
Scanner
Mouse
Joystick
Peripheral Devices are also what?

6. Storage Devices Side Note:
The Zip Disk will never be shown in the pictures or figures on test questions.
This is a CD
Notice the similarities between the zip disk and the floppy disk.
Notice the similarities between the zip drive and the floppy drive.

7. The Mouse What are the three basic uses of the mouse?
Remember, the mouse controls the computer.
What type of device is the mouse?

8. What type of copy does the Monitor and Printer Produce?
The monitor produces a _____________ copy.
The printer produces a ______________ copy.

9. Objective 3.00 Spreadsheet Basics
What formatting options are used in spreadsheets and why?
What operations and formulas are commonly used in spreadsheets? Why?
What results are produced by the operations and formula?
What does a formula begin with?
How does a correctly written or keyed formula look?
The vertical lines in a spreadsheet are?
The horizontal lines in a spreadsheet are?
The workbook allows you to do what?

10. Objective 3.00 Spreadsheet Basics
What is Wrap Text? What is the purpose of wrapping text in a spreadsheet?
Define Merge. Why would you need to merge cells in spreadsheet?
Define Indent. What is the purpose of indenting?
What is Sorting?
What is the purpose of Freeze Pane?
Fill Series is used when__________?
What is Linking and Embedding?
Differentiate between Labels and Values.
Define Alignment. How do you Align? Where are the alignment tools located on the tool bar?
Cell Range:
A4:A16 refers to a group of adjacent cells
A Range is a group/block of cells.
example: A6:E16 refers to a range of cells in a specific spreadsheet.
Cell Address: a specific location
Cell A4 = Cell address
It is the Column letter and Row number.
The cell address is also called the cell reference.

11. Formatting options used in spreadsheets are:
Cells can be formatted a variety of ways. The most common are:
Currency(money)
Percent
Numbers with or without decimals
You can align the text in the cells centering both vertically and horizontally, and you can wrap text.
Changing column width and row height allows you to see all of the data entered into a particular cell or enhances the appearance of the spreadsheet.

12. Common operations used in spreadsheets are:
The mathematical operators are located on your numeric keypad.
They are:
+ used for addition
- used for subtraction
* used for multiplication
/ used for division
To alert the computer that you want it to perform math, you begin your formula with the = sign.
Formulas can be written so that the computer performs a particular task.

13. Common formulas and functions used in spreadsheets are:
Formulas vs. functions
To add the formula below could be used
=b5+b6
This formula will add the 2 numbers that appear in those cells and produce the answer in the cell in which the formula sits.
To add using a function you would use
=SUM(b5:b6)
This function will also add the 2 numbers in the range of cells and produce an answer in the cell in which the function sits.

14. The most commonly used functions are:
Function or operation the computer will perform
SUM
Adds all the numbers in a range of cells
AVERAGE
Returns the average or mean, of the set of date
MIN (minimum)
Returns (finds) the smallest value in a set of values.
MAX (maximum)
Returns (finds) the largest value in a set of values.
=SUM(B3:G3)
=AVERAGE(B3:G3)
=MIN(B3:G3)
=MAX(B3:G3)
Cell range where the data is located

15. 5.01 Understand business publications
Design Principles
5.01 Understand business publications
3.02 Design Principles revised 9/24/09

16. Six Principles of Design
Balance
Proximity/unity
Alignment
Repetition/consistency
Contrast
White space
3.02 Design Principles revised 9/24/09

17. Balance Graphics don’t overpower text
Page is not too heavy on one side or the other
such as, putting matching text boxes at the top and bottom of a publication
3.02 Design Principles revised 9/24/09

18. Proximity/Unity
Distance between elements on a page
Where pictures and words are placed
Used to demonstrate a relationship or a lack of relationship between elements
such as, you must put captions (text) next to the related photograph
3.02 Design Principles revised 9/24/09

19. Alignment Justification of elements
Related items should be justified the same to emphasize their relationship to each other
such as, the text giving the location, date, time, and cost of an event are all CENTERED on a flyer
3.02 Design Principles revised 9/24/09

20. Repetition/Consistency
Consistent pattern of font and color schemes and graphic types; repeated fonts, color schemes, or graphics
Specific font, size, and style for headings, subheadings, and body text.
Do not mix photographic images or digital and cartoon images on the same page.
Scheme - a planned combination of elements, such as a combination of font styles and sizes
3.02 Design Principles revised 9/24/09

21. Repetition/Consistency (continued)
Scheme examples:
In a publication:
all the Headings are keyed in 14 pt. Arial font and
the Body is keyed in 12 pt. Times New Roman font
or all the text is in the same font type/style
The graphics that are used all relate to the topic of the publication

22. Contrast
the use of color and size to emphasize the most important elements on a page
for example:
Use black font on a light pink colored page
Use white font on black paper
Use light gray on dark blue
3.02 Design Principles revised 9/24/09

23. White Space White space is: blank or negative space on a page
Used to give the reader’s eyes a break
Used to focus the reader’s attention on important details
White Space does not have to be white
Examples of White Space:
Using wide margins to create white space
An example of poor use of white space: putting text boxes in the margins of a publication
3.02 Design Principles revised 9/24/09

24. Link to publisher examples
 More information regarding the 6 Principles of Design with examples

25. The Five Publications Lake Norman HS Flyer State Soccer Playoffs
Newsletter
State Soccer Playoffs
Lake Norman HS
November 15, 2009
Asheville, NC
7:00 pm
Pay $10 to ride the bus
Letter Head
Business Card
Brochure

26. The Purpose of this publication is:
The Five Publications
The Purpose of this publication is:
Brochure-To educate, inform or advertise about a specific topic
Flyer-To advertise/communicate information about a one-time upcoming event
Business Card - To identify and provide contact information for a business or individual.
Letterhead - To identify and provide contact information for a business or individual. The phrase letterhead stationery implies the use of a heading at the top and sometimes also at the bottom of a letter.
Newsletter-To provide informational updates to a specific club, group, or organization on a regular basis – weekly, monthly, quarterly

27. Word Processing and Formatting
Paragraph Formatting What are the three types of paragraphs?
Example:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Example:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
Example:
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXX

28. Word Processing and Formatting
What are the Operational Keys?
What’s the difference between Formatting and Editing?
What color is the line under the words when there is a:
Spelling Error?
Grammatical Error?

29. Word Processing and Formatting
Spacing
How many spaces between a single space?
Double Space?
Triple Space?
Quadruple Space?
How Many Times Do You Enter to Get A:
Single Space?

30. Word Processing and Formatting
Know Your Bars!
Title Bar
Tool Bar
Cursor
Scroll Bar
Menu Bar

31. Combine the Operational Keys
Control and Page Up – quickly moves you to the first page of a multi-page document
Control and Home – quickly takes you to the first line of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the next page of a multi-page document

32. Proofreading Remember the Grammar Rules: Capitalize:
the first word of a sentence
days of the week, months, holidays, and religious days, but not seasons (Examples: You can expect leaves to start changing in October. It’s the beginning of fall.)
proper nouns and the pronoun I
the name of specific course titles, but not names of school subjects (Examples: I love language arts! I am registering for Ms. Johnson’s English 101 class in the spring.)
North, South, East, West when they are in an address, part of a proper noun, and when they refer to specific regions (Examples: I live on East Waverly Street. She made a wrong turn going west.)
titles that precede names but not those that follow names (Examples: I met President Bill Clinton yesterday. This is Ms. Rose, vice president of our FBLA chapter.)

33. Proofreading
Proofreading is the process of comparing a copy on screen or paper to the original copy and marking errors to be corrected.
Proofreader marks are symbols that are used to mark corrections and changes to a document.
(Found on a rough draft of a document)

34. Get Familiar with Proofreaders Marks

35. Ways to Proofread View the Soft Copy
Print a draft and view the Hard Copy
Peer Edit
Then Edit your document after viewing the marks and comments of incorrect spelling and grammar.

36. Agenda and Minutes What is the purpose of: Itinerary-Trip to Disney
Meeting Minutes
Click and Drag to Enlarge

37. You use Word Processing to Create:
Memos (memorandum)
Letters
Tables
Reports
What is the Purpose?
What are the Parts?
What is the line Spacing?
What is the proper paragraph formatting for each?
(View the Power Point for Confirmation of Spacing and Parts)