1. Course Management Changes for England in Spring Release 2015 Keywords: CM CM15y

2. Course Management Overview UKPRN for School Census Autumn 2015 The DfE now requires that any Post 16 Learning Aim where the learning is provided other than at the school includes a UKPRN to identify the provider The UKPRN (UK Provider Reference Number) is a unique 8 digit identify maintained by the UKRLP (UK Register of Learning Providers) The DfE will not be defining a list of UKPRN lookups as schools can search for UKPRNs on the UKRLP website (https://www.ukrlp.co.uk)https://www.ukrlp.co.uk

3. The search facility is good at finding establishments even if the school isn’t sure of the full name of that establishment

6. Course Management Overview UKPRN for School Census Autumn 2015 Provider UKPRNs must be added as a Course Classification before they can be used by Course Management This is achieved via a new facility in Tools | Academic Management | Course Manager | Maintain Course Classifications

10. At this point there are no lookups for Provider UKPRN so Provider UKPRN will not be available as a classification in Maintain Course

11. When one or more lookups are stored the Provider UKPRN becomes available to Maintain Course

17. Course Management Overview UKPRN for School Census Autumn 2015 A provider can be associated with a course for all dates or between specified dates This is achieved via the Classification panel of Tools | Academic Management | Course Manager | Maintain Course

24. Provider UKPRN is available as one or more Provider UPRN lookups have been stored

27. If this has always been the only provider for this course, there is no need to added a date. However, in this example Central Bedfordshire College has been replaced by Bedford College at the end of Academic Year 2014/15

34. The yellow highlight indicates overlapping dates for the Provider, which will prevent the changes from being saved

37. The Provider records no longer overlap so the yellow highlight has disappeared

38. Course Management Overview PositionAction 1 Course is always provided by the school itself None 2 Course is always provided by another provider Add the other provider as a Classification in Maintain Course There is no need to add dates 3 Course has been provided by different providers at different times Add the other providers to the Classification in Maintain Course Add dates to indicate when a particular provider was/is providing the course You may want to leave the end date blank for the last provider 4 Although most memberships of a course are in line with the positions described in 1 to 3 above some memberships make use different providers Take one of the actions described above to accommodate most memberships and add the other provider directly to the membership *1 51 to 3 above are not relevant with membership being allocated to different providers, e.g. some PX schools Don’t add providers in Classifications, but instead add provider for each membership *1 UKPRN for School Census Autumn 2015 *1 Facility becomes available with the Summer Release 2015

39. Course Management Overview Withdrawal Reason for School Census Autumn 2015 The DfE now requires that any Post 16 Learning Aim that the student withdraws from must include a Withdrawal Reason The DfE has provided a list of acceptable Withdrawal Reasons Some of DfE Withdrawal Reasons are too long for use as a Lookup, so we have made a shorter version available

40. Course Management Overview Withdrawal Reason for School Census Autumn 2015 CodeLookup Description DfE Description 1Other provider (gov)Learner has transferred to another provider to undertake learning which meets a specific government strategy 2Other providerLearner has transferred to another provider 3Injury/IllnessLearner injury/illness 4FinancialFinancial reasons 44PersonalOther personal reasons 45Exclusion 97Other 98Not KnownReason not known

41. Course Management Overview Withdrawal Reason for School Census Autumn 2015 The Withdrawal Reason can be entered via Routines | Student | Leavers

56. This will now be reflected in Maintain Course without any need to run Update Course Membership

57. Course Management Overview Withdrawal Reason for School Census Autumn 2015 The Withdrawal Reason can be entered via Focus | Student | Curriculum Assignment by Student

70. This will now be reflected in Maintain Course without any need to run Update Course Membership

71. Course Management Overview Withdrawal Reason for School Census Autumn 2015 The Withdrawal Reason can be entered via Memberships and Results panel of Tools | Academic Management | Maintain Course

77. The first record reflects the reason added via the Leavers Routine, while the second record reflects the reason added via Curriculum Assignment by Student The third record illustrates a missing reason, which could occur in several ways including use of Curriculum Assignment by Schema

78. We can add the reason directly in Maintain Course and any such addition will not be overwritten by Update Course Membership

83. Course Management Overview Programme of Study in Reporting Dictionary Programme of Study fields can be added to reports via Reports | Design Reports

84. The following slides take you through the full process of creating a report for Programme of Study, so experienced users might want to just look at slide 92 to 98, where the new Programme of Study choices are shownslide 92 to 98

120. Thank you for your time