1. Texas Department of Public Safety Crime Records Service NSNR, Students, and Volunteer Criminal History Background Check Requests

2. Texas Government Code 411.094 & 411.1405  Access to Criminal Record Information: Institution of Higher Education Limited to requests only for NSNR, student, or volunteer that: 1. Handles currency; 2. Has access to a computer terminal; 3. Has access to a master key; or 4. Works in a location designated as a security sensitive area

3. Texas Government Code 411.085  Unauthorized Obtaining, Use, or Disclosure of Criminal History Record Information; Penalty  Requests for a criminal history background in an unauthorized manner, uses the information in an unauthorized manner, or discloses the information to a person who is not entitled to the information  Class B misdemeanors  Felony to the second degree

4. NSNR, Students, and Volunteer Criminal History Background Check Requests Hiring managers sends HR an email request for TX DPS Criminal History Background Check HR enters the person’s name and date of birth in the TX DPS Criminal History Record Information Database HR receives Criminal History Background Check and notifies hiring manager of results

5. Checking HR Records for Current or Former University Employees in the Hiring Process HR Records Available to Hiring Managers

6.  Time records including attendance time sheets, accrued time balances entitlement and remainder.  Employee Performance Appraisal Scores.  Employee Relations disciplinary records including written reprimands, and termination notices and separation codes.  Employee files for review by appointment.