1. 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

2. 2 Content Purpose of the Safety File Structure of the Safety File Contributors 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

3. PURPOSE OF THE SAFETY FILEs The purpose of a Safety File is to demonstrate and document that a facility is being or has been designed respecting Safety principles and that it can be constructed, operated and then dismantled safely. A safety file addresses occupational health and safety (workers should not be injured or fall ill because of the facility or system i.e. sécurité in French), protection of the environment, facility integrity (the presence of the facility should not represent any uncontrolled hazard to people or the environment, i.e. sûreté in the French nuclear domain), as well as operational safety. A safety file provides relevant stakeholders (the management, contractors, operators2 and authorities) with a quality framework to effectively access all the documentation that is relevant for Safety. EDMS 1177755 EDMS 785546 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva BE Safety Unit does not cover maintenance operations in its safety files. It means that the health and safety of workers is mainly considered with respect to the operation with power and beam of the facility; the operation of the facility will not harm the workers or the environment. Specific maintenance operations carried out by equipment groups must be analysed separately and covered by specific procedures under the responsibility of the concerned group. Once known by the SF editor (or the librarian), these risk analysis and specific procedures will be linked to the SF.

4. 4 In addition, the existence of a safety file kept up to date is useful for:  Introducing new colleagues and contractors to the activities and installations;  Clarifying the roles and responsibilities with respect to activities and installations;  Preparing safe and effective interventions;  Maintaining the operational knowledge via procedures;  Maintaining the knowledge of the facility;  Proving conformity and integrity of the facility. PURPOSE OF THE SAFETY FILEs EDMS 1177755 EDMS 785546 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

5. STRUCTURE OF THE SAFETY FILE 5 1 - Descriptive Part 2 -Demonstrative Part 3- Operationall Part 4 - REM Safety file 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

6. 1 - DESCRIPTIVE PART The first part of the safety file shall provide a description of the facility and of its systems in terms of safety. The following aspects shall be developed:  Brief description of the goal and motivations for the facility;  Location of the facility and other safety relevant features in the vicinity; interfaces with the surroundings and external systems;  Description of the facility and of its main systems as relevant to overall safety  aspects, in particular the description of safety systems and infrastructures associated to the safety of the facility; description of its operation and maintenance strategy;  Description of the lifecycle of the facility;  Provisions for dismantling the facility and for disposing of its components. 6 This part of the safety file is an entry point to the descriptive information of the facility, i.e. schematics, drawings, technical notes, etc. 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

7. SAFETY FILE : PS - Descriptive Part 7 EDMS 1167044 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva To complete: Main characteristic of the magnets Power supply

8. 2- DEMONSTRATIVE PART Demonstrative Part covers all Safety aspects:  occupational health and safety,  environmental protection,  facility integrity;  operational safety. The second part of the safety file shall make the demonstration that all hazards and risks are identified, that all risks are controlled and that appropriate mitigation measures are taken. 8 This part of the Safety File is the entry point to the demonstrative information related to the Safety of the facility, e.g. risk registers, risk analyses, schematics, drawings, technical notes, calculation notes, etc. 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

9. 9 SAFETY FILE : PS – Demonstrative part Summary of the hazards in the PS machine 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva EDMS 1172545

10. 10 SAFETY FILE : PS – Demonstrative part Exemple: Magnetic filed hazards Strong magnetic field can cause the disruption of pacemaker, vertigo, damage of electronic equipment. Due the presence of the ferromagnetic objects in the PS tunnel (instruments et etc.) magnetic field can also create the collision risk. 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

11. 3- OPERATIONAL PART The third part of the safety file shall compile the Safety-relevant procedures required to operate and maintain the facility, to dismantle it and dispose of its components. The procedures shall cover:  Normal operation;  Special operations: tests, degraded mode operation;  Maintenance;  Special provisions to ensure the integrity of the facility;  Incident management/remediation. 11 This part of the safety file shall be used as an entry point to the operational information related to the facility, e.g. the project’s Work and Safety Coordination Plan, all plans, manuals, procedures, and instructions concerning Safety or Safety- related activities. 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

12. PS Complex - Safety File Operational Part PS - Safety File Operational Part General procedures for PS Complex (operation and maintenance) Specific procedures for PS facility SAFETY FILE : PS – OPERATIONAL PART 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva EDMS 1390058

13. 4- REM PART The fourth part of the safety file shall gather temporarily or permanently:  Records (safety and inspection reports, etc.);  Lessons learned from the development, operations, maintenance, and dismantling so that all those concerned can benefit from them;  Non-conformities reports with incidences on safety, near-misses, incident and accident reports;  Engineering change requests and records;  Safety clearance(s). It also lists all the actions taken to continuously improve the level of safety of the facility. 13 This part of the safety file shall be used as an entry point to the operational information related to the facility, e.g. the project’s Work and Safety Coordination Plan, all plans, manuals, procedures, and instructions concerning Safety or Safety- related activities. 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva EDMS 1543066

14. Contribution by Group N to:  Description  Hazard inventory  Risk analysis  Operational procedures Based on knowledge of the group’s contribution to the project/Facility Group leader nominates contributor Contribution by Group C to:  Description  Hazard inventory  Risk analysis  Operational procedures Based on knowledge of the group’s contribution to the project/Facility Group leader nominates contributor Contribution by Group B to:  Description  Hazard inventory  Risk analysis  Operational procedures Based on knowledge of the group’s contribution to the project/Facility Group leader nominates contributor CONTRIBUTIONS BY EXPERTS; CONTRIBUTORS Contribution by Group A to:  Description  Hazard inventory  Risk analysis  Operational procedures Based on knowledge of the group’s contribution to the project/Facility Group leader nominates contributor Safety File Editor (Supports the contributors) John Pedersen EN DSO 22/10/2012 14 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva

15. Thanks a lot! 15 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva We need your contribution!

16. Checking the Contributions Draft descriptive, demonstrative and operational procedure part. Safety File Editor Contributions Draft descriptive, demonstrative and operational procedure part. Safety File Editor Grp. L. John Pedersen EN DSO 22/10/2012 16 ‘80 %’ version ‘90 %’ version Engineering check 19/11/2015 PSB and PS&TT2 Facilities YETS 2015-2016 L. Kobzeva