1. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services OCIO/EITS Mentorship Program “By learning you will teach, by teaching you will learn.” -Latin Proverb Presented to the Senior Leadership Team and Management Advisory Board by the Mentorship Project Committee on February 19, 2008

2. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Presentation Outline What are the benefits of a Mentorship Program? Why should OCIO/EITS implement a Mentorship Program? How do we begin?

3. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Mentorship Program Benefits Develops EITS’s leaders for today and tomorrow Encourages staff to be more proactive and knowledgeable about managing their careers Aligns with Core Services and Values Contributes to recruitment and retention Promotes cross-group and inter-generational knowledge sharing Encourages informal one-on-one partnerships

4. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Workforce Management The Mentorship Program is an integral part of the OCIO/EITS Workforce Management strategy It supports the development of a Learning Organization It will be supplemented by separate Training and Development and Leadership Training programs

5. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Roles and Responsibilities ITPDS as “Champion” of the Program Maintain Program Documents Process and Retain Partnership Documents Accountable for Program’s Long Term Success Program Council as Manager of the Program Approve Individual Partnerships Track Partnerships’ Progress Identify Opportunities for Improvement

6. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Mentorship Program’s Goals and Metrics GoalMetric Improve Staff RetentionThe percentage of participants who stay with the organization and their years of service as compared to non-participant staff. Improve Staff SkillsThe improvement in performance evaluation metrics after Mentorship Program participation.

7. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Mentorship Program’s Goals and Metrics (cont’d)‏ GoalMetric Interdepartmental Communication and Networking Measure the efficiency of work processes that cut across internal departments/groups and then track the improvement to productivity in those processes. Continued Education and Professional Participation Track the participants who have: Attended or presented at a professional conference or meeting, published a paper, received a certification, etc.

8. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Proposed Pilot Program March 2008 through August 2008 Members of project committee as the first Program Council Members of the committee may participate as Mentors and Protégés Additional OCIO/EITS staff may participate as Mentors and Protégés to add a fresh perspective

9. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Program Process Individual seeks Supervisor approval and submits Program Initial Interest Document Attend a “Meet and Greet” networking event Mentor and Protégé self select and begin formal partnership Together they develop Individual Development Action Plan for the Protégé No-Fault Partnership Termination if needed

10. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Conclusion The proposed Mentorship Program: Develops EITS’s leaders for today and tomorrow Encourages staff to be more proactive and knowledgeable about managing their careers Aligns with Core Services and Values Contributes to recruitment and retention Promotes cross-group and inter-generational knowledge sharing Encourages informal one-on-one partnerships

11. THE UNIVERSITY OF GEORGIA Office of the Chief Information Officer Enterprise Information Technology Services Questions?