1. Printing Reports

2. Creating Reports  Reports are the best way to put information from database onto paper, PDF files, and other formats.  In a report, you can choose how to display data, including: − Information to include to print each field on the page. − Text fonts, font sizes, spacing. − Printing lines, boxes, and pictures.

3. Creating Reports  Creating Reports Automatically: − Select a table in the navigation pane − Choose Create ➝ Reports ➝ Report. This command creates a tabular report with a separate column for each of table’s fields.

4. Creating Reports  Building a Report in Layout View: − Choose Create ➝ Reports ➝ Blank Report. − Pick table inthe Field List. − Add columns to the report. − Resize the columns smaller or larger untilyou have the balance. − Add any other elements like a title, a logo, page numbers, and the date. − Format report like changing fonts, colors, borders  Preview report.

5. The Many Views of a Report  Layout View: Shows the report look like when printed, with the real data from the table.  Report View: same as Layout view, but doesn’t let make changes.  Print Preview: like Layout view and Report view, you can figure out how many pages printout needs and where the page breaks.  Design View: Shows a template view where can define the different sections of report.

6. Export Formats  Exporting a Report to a PDF: − Switch to Print Preview mode. − Click Print Preview ➝ Data ➝ PDF or XPS. − Choose your file name, file type, and quality. − Click Publish to perform the export. − Choose whether you want to save your export settings  Close.

7. Export Formats  Exporting a Report to a Different Format: − Switch to Print Preview mode. − Click one of the buttons in the Print Preview  Data section, depending on the format you want to use for your export. − Choose a name for the destination file. − Click OK to perform the export.

8. Formatting a Report  Applying a Theme: − The quickest way to apply formatting is to use themes from the Report Layout Tools | Design ➝ Themes ➝ Themes list. − Can use the same combination of fonts and colors in different reports by Select Report Layout Tools Design  Themes  Fonts  Create New Theme Fonts.

9. Formatting Columns and Column Headers  Select the portion of the report you want to format.  In the Report Layout Tools  Format ➝ Font section.

10. Formatting numeric fields  Use the Report Layout Tools | Format ➝ Number section adjust numeric fields. − General Number − Currency − Euro − Fixed − Standard − Percent − Scientific

11. Gridlines  To add gridlines everywhere to keep data carefully in separate cells or just add gridlines to highlight important columns. − Select the part of the report need apply gridlines. − In Report Layout Tools  Arrange  Table  Gridlines list − Use the other buttons in the Report Layout Tools  Arrange  Gridlines menu to change the thickness, color, andstyle of gridlines.

12. Borders, Margin and padding  Borders can be attached to any ingredient in report. − Selecting the portion of report − In Report Layout Tools  Format  Control  Formatting  Shape Outline.  The margin is the space between the content and the border around it.  The padding is the space between the border and the edge of the cell. − To change the margin and the padding space, select Report Layout Tools  format  Arrange  Position

13. Conditional Formatting  With conditional formatting, you can emphasize pieces of information with different formatting: − Select a value in the column where you want to apply the conditional formatting. − Choose Report Layout Tools Format  Control Format  Conditional Formatting.

14. Conditional Formatting − Click New Rule to create a new conditional formatting rule. − Set the condition that Access should evaluate. − Set the formatting that Access should apply if the condition is true  OK. − (Tham khảo thêm Data Bars)

15. Advanced Reports  The Design View Sections: − Report Header: appears once at the beginning of report, on the first page. This section contains titles, logos. − Page Header: appears at the top of each subsequent page. It’s the place to add page numbers, column headers of tabular reports. − Detail: appears once after the page header, it’s the heart of all reports. Detail section is repeated once for each record in your report.

16. Advanced Reports − Page Footer: appears at the bottom of each page. − Report Footer: appears once at the end of the report. It is used to print summary information, copyright statements, the date of printing, and other miscellanea.

17. Creating a Report in Design View  Choose Create  Reports  Report Design.  Choose Report Design Tools Design  Tools  Add Existing Fields.  Drag the fields from the Field List into the Detail section.  Move the field to the right place, and then resize it to the right size.  Format the controls  Insert the appropriate content into report header or footer  save report.

18. The Report Wizard  The Report wizard asks a few basic questions, and then creates the corresponding report. − Choose Create  Reports  Report Wizard. − From the drop-down list, choose the table you want to use. − Add the fields you want to include  Next. − Choose the field use to sort report results  Next. − Choose a layout option for report. − Choose a orientation for report  Enter report name  Finish.

19. Format Reports with Properties  To format report use Property Sheet: − Select Report Design Tools  Design  Tools  Property Sheet. − Format: contains the options for the formatting report. − Data: identifies where the control gets its information. − Event: attach Visual Basic code that springs into action when something specific happens.

20. Format Reports with Properties − Other: includes the Name property, which defines the control name, and a few Miscellaneous properties − All: shows the whole properties.

21. Grouping  Grouping is an indispensable tool for making sense of large volumes of data by arranging them into smaller groups.  There are three ways to use grouping to analyze information in a report: − Use grouping with a query − Use report grouping. − Use subreports.

22. Report Grouping  Switch to Layout view or Design view. Then, choose the field you want to use for sorting.  To apply a sort, right-click the field you want to use for sorting, and then choose a sort command.  Right-click the field you want to use for grouping, and then select Group On Access sorts results by that field, and then groups them.

23. Group, Sort, and Total Pane  With Group, Sort, Total Pane, you have many more options: − Add an extra layer of sorting that sorts each subgroup. − Can perform summary calculations for each group. − You can force page breaks to occur at the start of each new group.

24. Group, Sort, and Total Pane  To use “Group, Sort, and Total” Pane: − Show report in Design view, choose Report Design Tools  Design ➝ Grouping & Totals  Group & Sort. − In Layout view, choose Report Layout Tools  Design  Grouping & Totals  Group & Sort. − The “Group, Sort, and Total” pane appears at the bottom of the window.

25. Group, Sort, and Total Pane − Sort by …: Chooses the field that’s used for sorting. − Group on …: Chooses the field that’s used for grouping. − With A on top/from smallest to largest: Changes the sort order, depends on the data type. − By entire value: Tells Access to create a separate group for every different value in the grouped field.

26. Group, Sort, and Total Pane − With … totaled: Subtotals is the most popular grouping feature. − With a header section/with a footer section: apply a header at the beginning of each group, and a footer at the end. − Keep group together on one page: This setting helps you prevent orphaned category headers.

27. Multiple Groups  To add another level of grouping, just right- click the field you want to use, and then click Group On. This adds it to the list in the “Group, Sort, and Total” pane.  Each group you add can have a header and footer section and its own set of totals.

28. Multiple Groups