1. THP+FC Participant Tracking System PRESENTED BY THE JOHN BURTON FOUNDATION

2. Agenda Welcome and Introductions Overview of THP+FC PTS Security Features Data Entry Timeline Demo for Inputting Data Demo for Reading Reports Questions

3. Introductions WHO IS IN THE ROOM?

4. What Was the Goal of AB 12? Ensure young adults leave foster care with the social, emotional and practical skills to achieve their potential and succeed in life. High school degree One or more years of college or CTE Employment experience Living wage Connection with caring adult Experience paying bills and rent Good physical and mental health

5. Are We Meeting this Goal? We don’t know! With existing data, we only have the most basic information about youth in extended foster care: Total number of youth in EFC each quarter by county Basic information: age, sex, county of origin, length of time in foster care Even CalYOUTH Study will only be a snapshot of a select cohort of youth over time.

6. THP+FC population is rapidly growing

7. What is the THP+FC Participant Tracking System? Free and secure online database for approved users Captures demographic and outcome data of THP+FC participants Developed and managed by the John Burton Foundation Modeled after the THP-Plus PTS

8. What Data is Collected? What Data Is Collected? Demographi c Gender LGBTQ Status Race and ethnicity Parenting status Income and Employment Employment Hourly wage Public benefits Other support Housing Previous & current housing Homelessne ss Education and Training Educational, vocational training, other training status (ex. Military ) Additional Information Bank Account Permanent Connection Treatment Services at Exit Length of time in program Criminal justice status

9. Can We Collect this Data? Youth participants are legal adults and are able to consent to giving and having their information stored in this secure database. The John Burton Foundation has created a consent form template for these purposes.

10. Data Entry Timeline EntranceQuarterlyExitSix Month Follow-up12 Month Follow-up End of Quarter Dates: ◦ September 30 ◦ December 31 ◦ March 31 ◦ June 30 Data to be entered by the 15 th of the month after each quarter ends and 15 days after entrance, exit, 6 month and 12 month mark.

11. Data Collection Methods: Case manager speaks to youth Enters data directly into system Enters data on paper forms Enters into system

12. Jan Apr Jul OctJanAprJul Oct 2015 2016 Entrance Form (12/29) Quarterly Update Form (Due 1/15) Quarterly Update Form (4/15) Quarterly Update Form (7/15) Quarterly Update Form (10/15) Exit Form (10/30) Six Month Follow Up 3/30 12 Month Follow Up 10/30 Sample Data Entry Timeline

13. Reporting Functions: Overdue & due report Overdue form counts Caseload report Caseload counts Invoice report/enrollment list Entrance snapshot Quarterly snapshot Quarterly statewide comparison Progress report Entrance to exit, exit to 6 months Export full participant data Administrative Reports Participant Reports

14. Security Features: Josh Senyak Limited data collection ensures that sensitive participant information is not inputted County and providers receive a password protected log-in username Data encryption through HTTPS Session will expire and automatically end sessions Assigns permissions according to user type: county, provider or administrator

15. User Security Best Practices Maintain secrecy of log-in and password Log off when session is complete Keep computer updated with anti-virus software Notify JBF if: Someone with a password has left the organization A new log-in is needed for a new user

16. Data Access Permissions: County Read-only access to data Able to view data for all THP+FC programs in county Able to compare program(s) data with statewide data Provider Able to input and edit participant data Can only view data for their program Able compare program data with statewide data

17. What can we do with that knowledge?

18. THP+FC PTS Utilization Analyze data Assess programs Retain, enhance, or modify programs Changes in demographics Changes in needs Measure short term and long term participant outcomes I. Improve Program Quality:

19. What if my program already collects data? Individualized program data still presents an incomplete picture: PTS allows county representatives to access this data for all of the programs in their county. PTS allows you to compare your program outcomes and demographics with statewide outcomes and demographics County questions: “How many of the participants in my county are custodial parents? Are all providers meeting outcome goals for youth employment and education?” Provider questions: “Compared to other providers in the state, are our youth leaving our program prematurely? How many of these exits are involuntary?”

20. II. Advocate for Improvements What we may learn: What changes this could lead to: Youth with disabilities less successful Tiered-rate High rates of pregnancy Resources for pregnancy prevention Low educational attainment Education support programs

21. The Power of Collective Data Strengthen advocacy tools by being able to point to statewide program data: THP-Plus and THP+FC Annual Report Capitol Briefings Lobbying on bills to benefit THP+FC providers and participants Guide THP+FC State Workgroup agenda and decisions

22. III. Make Your Case with Individual Donors and Philanthropy THP-Plus Participant Tracking System users have been able to successfully incorporate participants’ entry to exit progress into funder materials and reports. Examples of how this has been done: Incorporate PTS data into grant proposals and grant reports Reference successes in promotional materials and websites Highlight successes at fundraising events

23. IV. Bolster Staff Morale Highlight milestones and successes Quantify impact as a team Combat direct service burn-out Acknowledge individual successes

24. Demo to Input Data: www.cafcdata.org

25. Demo on Reports www.cafcdata.org

26. Questions?

27. Resources: “Get Help” option to receive page-specific assistance Visit thpplus.org to find the THP-Plus user manual (almost identical to THP+FC PTS), reporting functions guide and past training web seminars and presentations under “Resources  Participant Tracking System  Access Resources & Assistance” Contact Martha Joseph by email at Martha@johnburtonfoundation.org or at (415) 348-0011 Martha@johnburtonfoundation.org

28. Thank you for your commitment to improving services for youth!